City Council

City Council Chambers City of Hesperia 9700 Seventh Ave. Hesperia CA, 92345 www.cityofhesperia.us Meeting Agenda - Final City Council Tuesday, September 20, 2016 6:30 PM REGULAR MEETING AGENDA HESPERIA CITY COUNCIL SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY HESPERIA HOUSING AUTHORITY HESPERIA COMMUNITY DEVELOPMENT COMMISSION HESPERIA FIRE PROTECTION DISTRICT HESPERIA WATER DISTRICT As a courtesy, please silence your cell phones, pagers, and other electronic devices while the meeting is in session. Thank you. Prior to action of the Council, any member of the audience will have the opportunity to address the legislative body on any item listed on the agenda, including those on the Consent Calendar. Comments are limited to three (3) minutes for Public Comments, Consent Calendar and New Business and five (5) minutes for Public Hearings. PLEASE SUBMIT A COMMENT CARD TO THE CITY CLERK WITH THE AGENDA ITEM NUMBER NOTED. CLOSED SESSION - 5:30 PM Roll Call Conference with Real Property Negotiators – Property Negotiations Government Code Section – 54956.8 1. Negotiating Parties- City of Hesperia, Hesperia Housing Authority, and Western Community Housing, Inc. Locations: APN 0407-221-01 Under Negotiation: Price and Terms Conference with Labor Negotiator Government Code Section 54957.6 1. Negotiations between the City of Hesperia and the Teamster Local 1932 and non-represented employees with the City's Negotiater. (Staff person: Brian D. Johnson, Assistant City Manager/Management Services) CALL TO ORDER - 6:30 PM A. Invocation by Bill Burnett New Life Chapel Church B. Pledge of Allegiance to the Flag C. Roll Call D. Agenda Revisions and Announcements by City Clerk City of Hesperia Page 1 Printed on 9/19/2016 City Council Meeting Agenda - Final September 20, 2016 E. Closed Session Reports by City Attorney ANNOUNCEMENTS/PRESENTATIONS 1. Presentation of Proclamation for Local Public Safety Heroes Month by Mayor Holland 2. Community Events Calendar by Mayor Bill Holland PUBLIC COMMENTS Please complete a “Comment Card” and give it to the City Clerk. Comments are limited to three (3) minutes per individual. State your name for the record before making your presentation. Disclosure of your address is optional, but very helpful for the follow-up process. Under the provisions of the Brown Act, the Council is prohibited from taking action on oral requests. However, Council/Agency/Authority/Commission/Board Members may respond briefly or refer the communication to staff. The Council/Agency/Authority/Commission/Board may also request the City Clerk to calendar an item related to your communication at a future meeting. 1) City Council 2) Fire District 3) Water District COUNCIL COMMITTEE REPORTS AND COMMENTS The Council may report on their activities as appointed representatives of the City on various Boards and Committees and/or may make comments of general interest or report on their activities as a representative of the City. JOINT CONSENT CALENDAR 1. Consideration of the Draft Minutes from the Regular Meeting held Tuesday, September 6, 2016 Recommended Action: It is recommended that the City Council approve the Draft Minutes from the Regular Meeting held Tuesday, September 6, 2016. Staff Person: City Clerk Melinda Sayre Attachments: Draft CC Min 2016-09-06 2. Warrant Run Report (City - Successor Agency - Housing Authority - Community Development Commission - Fire - Water) Recommended Action: It is recommended that the Council/Board ratify the warrant run and payroll report for the City, Successor Agency to the Hesperia Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, Fire District, and Water District. City of Hesperia Page 2 Printed on 9/19/2016 City Council Meeting Agenda - Final September 20, 2016 Staff Person: Assistant City Manager/Management Services Brian Johnson Attachments: SR Warrant Run 9-20-2016 Attachment 1 - Warrant Run 3. Treasurer’s Cash Report for the period ended July 31, 2016 Recommended Action: It is recommended that the Council/Board accept the Treasurer’s Cash Report for the City, Successor Agency to the Hesperia Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, Fire District, and Water District. Staff Person: Assistant City Manager/Management Services Brian Johnson Attachments: SR Treasurer's Report 9-20-2016 Attachment 1 - Investment Reports 4. City of Hesperia Housing Authority Annual Report for Fiscal Year 2015-16 Recommended Action: It is recommended that the Mayor and Council Members receive and file the Hesperia Housing Authority (HHA) Annual Report for Fiscal Year 2015-16. Staff Person: Economic Development Manager Rod Yahnke Attachments: SR Housing Authority Annual Report 9-20-2016 Attachment 1 - Housing Authority Annual Report 5. Fiscal Year 2016/17- 2020/21 Five Year Measure I Capital Improvement Plan Recommended Action: It is recommended that the City Council adopt Resolution No. 2016-044 approving the Measure I Five Year Capital Improvement Plan and Expense Strategy for Fiscal Years 2016/17 - 2020/21. Staff Person: Director of Development Services Michael Blay Attachments: SR Measure I Capital Improvement Plan 9-20-2016 Resolution 2016-044 Attachment 2 - Spreadsheet Attahment A Attachment 3 - Expenditure Strategy Attachment B Attachment 4 - Revenue Forecast Attachment C 6. Amend Measure I Fiscal Year 2015/16-2019/20 Five Year Capital Improvement Plan Recommended Action: It is recommended that the City Council adopt Resolution No. 2016-043 amending the Measure I Five Year Capital Improvement Plan for Fiscal Years 2015/16-2019/20 to include the street listing for Slurry Seal and Remove and City of Hesperia Page 3 Printed on 9/19/2016 City Council Meeting Agenda - Final September 20, 2016 Replace locations for CO 7130, the 2015/16 Annual Street Improvement Project. Staff Person: Director of Development Services Michael Blay Attachments: SR Amend Measure I Capital Improvement Plan 9-20-2016 Resolution 2016-043 Exhibit A to Resolution 2016-043 Detailed street listing 7. Adopt Measure I Five Year Capital Project Needs Analysis for Fiscal Years 2017/2018 through 2021/2022 Recommended Action: It is recommended that the Mayor and Council Members adopt Resolution No 2016-045 approving the Measure I Five-Year Capital Project Needs Analysis submittal to the San Bernardino Associated Governments (SANBAG) for Fiscal Years 2017/2018 through 2021/2022. Staff Person: Director of Development Services Michael Blay Attachments: SR Measure I Needs Analysis 9-20-2016 Resolution 2016-045 CPNA Submittal Main Street CPNA Submittal Ranchero Road 8. Townsend Public Affairs Contract Extension Recommended Action: It is recommended that the City Council approve a one year extension to the Professional Services Agreement with Townsend Public Affairs for State Legislative Advocacy Services, effective October 1, 2016 through September 30, 2017. Staff Person: Management Analyst Julie Ryan Attachments: SR Townsend Public Affairs Contract Extension 9-20-16.doc Scope of Services_City of Hesperia_0916.pdf Monthly Report_City of Hesperia_0816.pdf 9. Award a Professional Services Agreement for Labor Compliance Services for the Reclaimed Water System Project (C.O. No. 8087) Recommended Action: It is recommended that the Board of Directors of the Hesperia Water District award a Professional Services Agreement (PSA) to The Solis Group in the amount of $65,784 plus a contingency amount of $6,500 for a total not-to-exceed amount of $72,284 for Professional Labor Compliance Services for the District’s Reclaimed Water System Project (C.O. No. 8087), and authorize the City Manager to execute said agreement. Staff Person: Director of Development Services Michael Blay City of Hesperia Page 4 Printed on 9/19/2016 City Council Meeting Agenda - Final September 20, 2016 Attachments: SR Labor Compliance Program 9-20-2016 10. Consideration of Conflict-of-Interest Code Amendment Recommended Action: It is recommended that the City Council and Water District Board approve the biennial update of the Conflict-of-Interest Code for designated employees through adopton of Joint Resolution No. 2016-047 and HWD 2016-17. Staff Person: City Clerk Melinda Sayre Attachments: SR 2016 Conflict of Interest Code Amendment 9-20-2016 Joint Resolution 2016-047 and HWD 2016-17 Exhibit A Designated Employees with Disclosure Categories Exhibit B Disclosure Categories CONSENT ORDINANCES WAIVE READING OF ORDINANCES Approve the reading by title of all ordinances and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived. 11. Floor Area Requirements for Multiple-family Units Recommended Action: Place on second reading and adopt by title waiving the text of Ordinance No . 2016-06 to revise the minimum floor area requirements for multiple -family units. Staff Person: Principal Planner Dave Reno Attachments: SR Floor Area Requirements for Multiple-family Units 9-20-2016 Letter from Rim Properties, dated May 9, 2016 Project Unit Sizes Minimum Floor Area Requirements Rents and Vacancy Rates Ordinance 2016-06 REVISED Exhibit A Alternative Exhibits B and C 12. Required Legal Authority for Municipal National Pollutant Discharge Elimination System (NPDES) Permit Implementation Recommended Action: Place on second reading and adopt by title waiving the text of Ordinance No . 2016-07: Surface and Groundwater Protection: National Pollutant Discharge Elimination System NPDES Permit Implementation, to provide adequate legal authority required by the Municipal Stormwater NPDES Permit. City of Hesperia Page 5 Printed on 9/19/2016 City Council Meeting Agenda - Final September 20, 2016 Staff Person: Management Analyst Matt Yeager Attachments: SR National Pollutant Discharge Elimination System 9-6-2016 MS4 Applicable City Code Sections Ordiance Reference Table Enforcement Response Plan Water Quality Management Plan Process Diagram WQMP Maintenance Agreement WQMP Template Notice Proposed Ordinance 2016-07 PUBLIC HEARINGS Please complete a “Comment Card” and give it to the City Clerk prior to the meeting. Comments are limited to five (5) minutes per individual. State your name for the record before making your presentation. Disclosure of your address is optional, but very helpful for the follow-up process. WAIVE READING OF ORDINANCES Approve the reading by title of all ordinances and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived. PUBLIC HEARING 13. Program Year 2015-2016 Community Development Block Grant (CDBG), Consolidated Annual Performance and Evaluation Report (CAPER) Recommended Action: It is recommended that the City Council conduct a public hearing and upon accepting public testimony: 1) Approve the Program Year 2015-2016 CAPER; and 2) Authorize the City Manager or his designee to submit the Program Year 2015-2016 CAPER to HUD, along with any public testimony and changes thereto as directed by the City Council. Staff Person: Senior Management Analyst Juli Rull Attachments: Staff Report CAPER 092016 Draft CAPER Program Year 15-16 NEW BUSINESS 14. Award of Contract for City Engineering Services Recommended Action: It is recommended that the City Council and the the Hesperia Water District Board authorize the City Manager to execute a three (3) year contract with TKE Engineering, Inc. in the not-to-exceed amount of $600,000. Staff Person: Director of Development Services Michael Blay and Assistant City Manager/Management Services Brian Johnson City of Hesperia Page 6 Printed on 9/19/2016 City Council Meeting Agenda - Final September 20, 2016 Attachments: SR City Engineering Services 9-20-2016 Attachment 1 - RFP 2015-16-020 Attachment 2 - Addendum 1 to RFP 2015-16-020 Attachment 3 Technical Proposal Scoring Sheets Attachment 4 Interview Scoring Sheets Attachment 5 - City Engineer Services RFP Fee Proposal Comparison Attachment 6 RFP Proposal Responses CITY MANAGER/CITY ATTORNEY/STAFF REPORTS The City Manager, City Attorney or staff may make announcements or reports concerning items of interest to the Council and the public. ADJOURNMENT I, Melinda Sayre, City Clerk of the City of Hesperia, California do hereby certify that I caused to be posted the foregoing agenda on Wednesday, September 14, 2016 at 5:30 p.m. pursuant to California Government Code §54954.2. _____________________________ Melinda Sayre, City Clerk Documents produced by the City and distributed less than 72 hours prior to the meeting regarding items on the agenda will be made available in the City Clerk's Office during normal business hours. City of Hesperia Page 7 Printed on 9/19/2016