Mayor and Council

BOROUGH OF HO-HO-KUS PUBLIC MEETING OF THE MAYOR AND COUNCIL MAY 23, 2017- 7:30 PM MINUTES OPEN MEETING STATEMENT Mayor Randall called the regular meeting to order at 7:30 PM. The open meeting statement was read. The combined meeting of the Mayor and Council of the Borough of Ho-Ho-Kus is now in session. In accord with the provisions of Section 5 of the "Open Public Meetings Act", I wish to advise that notice of this meeting has been posted in the front lobby entrance to the Council Chambers of the Borough Hall and that a copy of the schedule of this meeting has also been filed with the Borough Clerk, and further that the required 48 hour notices have been sent to The Record and the Ridgewood News - newspapers with general circulation throughout the Borough of Ho-Ho-Kus Roll Call: Members present were: Councilmembers, Troast, Rorty and Fiato. Also present were borough administrator William Jones and attorney David Bole. Absent: Councilmembers Shell, Iannelli and Crossley PLEDGE OF ALLEGIANCE Mayor Randall led all in the pledge of Allegiance APPROVAL OF MINUTES 1. April 18, 2017 Work Session Absent: Councilmembers Troast, Iannelli and Fiato 2. April 25, 2017 Public Meeting Absent: Cn. Rorty Carried to June meeting COMMITTEE REPORTS- April 2017 On file PUBLIC DISCUSSION Stanley Kober 919 Washington Ave asked why the resolution he had requested was not on the agenda. Mayor Randall responded that the Council did not have the opportunity to discuss the resolution. Mr. Jones commented that he got clarification verbally from the Sheriff who stated that there will be no changes to any services provided. Carol Tyler 1 Stoudts Lane shared Mr. Kober’s sentiments and concerns. Mrs. Tyler discussed the trees that were planted through the borough by the Shade Tree Commission commenting that they should have done their due diligence in notifying all the residents in advance of the plantings. Mayor Randall agreed with Mrs. Tyler’s sentiments and stated that the Shade tree Commission is an autonomous board of great volunteers, but they not consult with the Governing body. Mr. Jones stated that he asked the Shade Tree Commission to work collaboratively with the residents. Ron Ledden 203 Hollywood Ave discussed the tree that was planted on his property. He commented that it was a hardship for him since he already has 25 trees on his property. The section that the tree was planted was the only spot on his lawn that he received full sunlight, and asked that the tree be removed. Mayor Randall asked if he appealed to the Shade Tree Commission, and that it was his understanding that the plan was submitted to the State and was approved. Mr. Jones stated they are geocoded to the Block and Lot of the properties and would lose the $30 K if they remove any trees. Letters will be sent to residents who lodged complaints. Ultimately the decision lies with the Shade Tree Commission. Lisa Porfido 14 Winding Trail Mahwah a former police officer in Ho-Ho-Kus was sworn in by Mayor Rusty Thompson spoke regarding the specialized services and the Bergen County Bomb Squad. CORRESPONDENCE • 2017 Environmental Joint Insurance Fund Audit • Board of Chosen Freeholders: Resolution # 410-17- Recognizing May 2017 as Older Americans Month Resolution # 411-17-Recognizing May 2017 as Asian American/Pacific Islander Heritage Month • Letter from 8th graders service project Nicholas Mastandrea, James DeMedici, & Nico Berlingeri requesting a Veteran’s plaque • Letter of resignation from Robert Evans DPW effective immediately ( dated May 12th) • Greater Bergen County-4th Annual Bergen County Irish Festival • John M. Sun-New Street Lights on Cleverdon Road INTRODUCTION OF ORDINANCES • Ord# 2017-06 “Bond Ordinance” BOND ORDINANCE TO AUTHORIZE THE MAKING OF VARIOUS PUBLIC IMPROVEMENTS AND THE ACQUISITION OF NEW ADDITIONAL OR REPLACEMENT EQUIPMENT AND MACHINERY AND NEW AUTOMOTIVE VEHICLES, INCLUDING ORIGINAL APPARATUS AND EQUIPMENT, IN, BY AND FOR THE BOROUGH OF HO-HO-KUS, IN THE COUNTY OF BERGEN, STATE OF NEW JERSEY, TO APPROPRIATE THE SUM OF $850,000 TO PAY THE COST THEREOF, TO MAKE A DOWN PAYMENT, TO AUTHORIZE THE ISSUANCE OF BONDS TO FINANCE SUCH APPROPRIATION AND TO PROVIDE FOR THE ISSUANCE OF BOND ANTICIPATION NOTES IN ANTICIPATION OF THE ISSUANCE OF SUCH BONDS. BE IT ORDAINED by the Borough Council of the Borough of Ho-Ho-Kus, in the County of Bergen, State of New Jersey, as follows: Section l. The Borough of Ho-Ho-Kus, in the County of Bergen, State of New Jersey (the "Borough") is hereby authorized to make various public improvements and to acquire new additional or replacement equipment and machinery and new automotive vehicles, including original apparatus and equipment, in, by and for said Borough, as more particularly described in Section 4 hereof. The cost of the improvements includes all work, materials and appurtenances necessary and suitable therefor. Section 2. There is hereby appropriated to the payment of the cost of making the improvements described in Sections l and 4 hereof (hereinafter referred to as "purposes"), the respective amounts of money hereinafter stated as the appropriation for said respective purposes. Said appropriation shall be met from the proceeds of the sale of the bonds authorized and the down payment appropriated by this ordinance. Said improvements shall be made as general improvements and no part of the cost thereof shall be assessed against property specially benefited.  Section 3. It is hereby determined and stated that the making of such improvements is not a current expense of said Borough. Section 4. The several purposes hereby authorized for the financing of which said obligations are to be issued are set forth in the following "Schedule of Improvements, Purposes and Amounts" which schedule also shows (l) the amount of the appropriation and the estimated cost of each such purpose, and (2) the amount of each sum which is to be provided by the down payment hereinafter appropriated to finance such purposes, and (3) the estimated maximum amount of bonds and notes to be issued for each such purpose, and (4) the period of usefulness of each such purpose, according to its reasonable life, computed from the date of said bonds: SCHEDULE OF IMPROVEMENTS, PURPOSES AND AMOUNTS A. Undertaking the resurfacing of various roads in the Borough (including drainage improvements and reconstruction of curbs, where necessary) as the 2017 Road Resurfacing Program, as set forth on a list on file or to be placed on file with the Borough Clerk, and hereby approved as if set forth herein in full. Depending upon the contract price and other exigent circumstances, and upon approval by the Borough Council, there may be additions to or deletions from the aforesaid list. It is hereby determined and stated that said roads being improved are of "Class B" or equivalent construction as defined in Section 22 of the Local Bond Law (Chapter 2 of Title 40A of the New Jersey Statutes Annotated, as amended; the "Local Bond Law"). Appropriation and Estimated Cost $ 300,000 Down Payment Appropriated $ 14,300 Bonds and Notes Authorized $ 285,700 Period of Usefulness 10 years B. Acquisition of new automotive vehicles, including original apparatus and equipment, for the use of the Department of Public Works ("DPW") consisting of (i) a truck chassis for a salter, (ii) a bucket truck and (iii) a roll-off truck. Appropriation and Estimated Cost $ 355,000 Down Payment Appropriated $ 18,400 Bonds and Notes Authorized $ 336,600 Period of Usefulness 5 years C. Acquisition of new additional or replacement equipment and machinery consisting of a front end loader for the use of the DPW. Appropriation and Estimated Cost $ 195,000 Down Payment Appropriated $ 9,300 Bonds and Notes Authorized $ 185,700 Period of Usefulness 15 years Aggregate Appropriation and Estimated Cost $850,000 Aggregate Down Payment Appropriated $ 42,000 Aggregate Amount of Bonds and Notes Authorized $808,000 Section 5. The cost of such purposes, as hereinbefore stated, includes the aggregate amount of $30,000 which is estimated to be necessary to finance the cost of such purposes, including architect's fees, accounting, engineering and inspection costs, legal expenses and other expenses, including interest on such obligations to the extent permitted by Section 20 of the Local Bond Law. Section 6. It is hereby determined and stated that moneys exceeding $42,000, appropriated for down payments on capital improvements or for the capital improvement fund in budgets heretofore adopted for said Borough, are now available to finance said purposes. The sum of $42,000 is hereby appropriated from such moneys to the payment of the cost of said purposes. Section 7. To finance said purposes, bonds of said Borough of an aggregate principal amount not exceeding $808,000 are hereby authorized to be issued pursuant to the Local Bond Law. Said bonds shall bear interest at a rate per annum as may be hereafter determined within the limitations prescribed by law. All matters with respect to said bonds not determined by this ordinance shall be determined by resolutions to be hereafter adopted. Section 8. To finance said purposes, bond anticipation notes of said Borough of an aggregate principal amount not exceeding $808,000 are hereby authorized to be issued pursuant to the Local Bond Law in anticipation of the issuance of said bonds. In the event that bonds are issued pursuant to this ordinance, the aggregate amount of notes hereby authorized to be issued shall be reduced by an amount equal to the principal amount of the bonds so issued. If the aggregate amount of outstanding bonds and notes issued pursuant to this ordinance shall at any time exceed the sum first mentioned in this section, the moneys raised by the issuance of said bonds shall, to not less than the amount of such excess, be applied to the payment of such notes then outstanding. Section 9. Each bond anticipation note issued pursuant to this ordinance shall be dated on or about the date of its issuance and shall be payable not more than one year from its date, shall bear interest at a rate per annum as may be hereafter determined within the limitations prescribed by law and may be renewed from time to time pursuant to and within limitations prescribed by the Local Bond Law. Each of said bond anticipation notes shall be signed by the Mayor and by a financial officer and shall be under the seal of said Borough and attested by the Borough Clerk or Deputy Borough Clerk. Said officers are hereby authorized to execute said notes in such form as they may adopt in conformity with law. The power to determine any matters with respect to said notes not determined by this ordinance and also the power to sell said notes, is hereby delegated to the Chief Financial Officer who is hereby authorized to sell said notes either at one time or from time to time in the manner provided by law. Section 10. It is hereby determined and declared that the average period of usefulness of said purposes, according to their reasonable lives, taking into consideration the respective amounts of bonds or notes authorized for said purposes, is a period of 9.06 years computed from the date of said bonds. Section 11. It is hereby determined and stated that the Supplemental Debt Statement required by the Local Bond Law has been duly made and filed in the office of the Borough Clerk of said Borough, and that such statement so filed shows that the gross debt of said Borough, as defined in Section 43 of the Local Bond Law, is increased by this ordinance by $808,000 and that the issuance of the bonds and notes authorized by this ordinance will be within all debt limitations prescribed by said Local Bond Law. Section 12. Any funds received from private parties, the County of Bergen, the State of New Jersey or any of their agencies or any funds received from the United States of America or any of its agencies in aid of such purposes, shall be applied to the payment of the cost of such purposes, or, if bond anticipation notes have been issued, to the payment of the bond anticipation notes, and the amount of bonds authorized for such purposes shall be reduced accordingly. Section 13. The Borough intends to issue the bonds or notes to finance the cost of the improvements described in Sections 1 and 4 of this bond ordinance. If the Borough incurs such costs prior to the issuance of the bonds or notes, the Borough hereby states its reasonable expectation to reimburse itself for such expenditures with the proceeds of such bonds or notes in the maximum principal amount of bonds or notes authorized by this bond ordinance. Section 14. The full faith and credit of the Borough are hereby pledged to the punctual payment of the principal of and the interest on the obligations authorized by this ordinance. Said obligations shall be direct, unlimited and general obligations of the Borough, and the Borough shall levy ad valorem taxes upon all the taxable real property within the Borough for the payment of the principal of and interest on such bonds and notes, without limitation as to rate or amount. Section 15. The capital budget is hereby amended to conform with the provisions of this ordinance to the extent of any inconsistency therewith and the resolutions promulgated by the Local Finance Board showing full detail of the amended capital budget and capital program as approved by the Director, Division of Local Government Services, is on file with the Borough Clerk and is available for public inspection. Section 16. This ordinance shall take effect twenty days after the first publication thereof after final passage. Motion: Councilmember Troast Second: Councilmember Fiato Absent: Councilmembers Shell, Iannelli and Crossley • Ord # 2017-07 “Vehicles and Traffic BE IT ORDAINED by the Mayor and Council of the Borough of Ho-Ho-Kus, County of Bergen and State of New Jersey that in accordance with the provisions of Chapter 79-2B, the following is added to Schedule I: Name of Street Side Location Sycamore Avenue (west side of the West For a distance of 20 feet Street) by rear driveway of Borough north and 20 feet south Hall of the driveway Chapter 79-34 On-Street Handicapped Parking Spaces is amended to add thereto the following: Street Number of Spaces Location Warren Avenue One 333 Warren Avenue Ross Place One 216 Ross Place I. Severability. If any portion of this Article is adjudged unconstitutional or invalid by a court of competent jurisdiction, such judgment shall not affect or invalidate the remainder of this Article but shall be confined in its effect to the provision directly involved in the controversy in which such judgment shall have been rendered. II. Repealer. All other provisions of this Chapter which are not affected by this Article are hereby ratified and confirmed and shall remain in full force and effect. However, all ordinances or parts of ordinances which is inconsistent with the provisions of this Article are hereby repealed to the extent of such inconsistency. III. Effective Date. This Article shall take effect after final passage and publication as required by law. Motion: Councilmember Rorty Second: Councilmember Fiato Absent: Councilmembers Shell, Iannelli and Crossley • Ord # 2017-08 “Police Promotion” AN ORDINANCE TO AMEND, AND SUPPLEMENT CHAPTER 46 OF THE CODE OF THE BOROUGH OF HO-HO-KUS SO AS TO MODIFY THE PROMOTIONAL PROCESS FOR POLICE OFFICERS WHEREAS, the Borough of Ho-Ho-Kus has heretofore adopted Chapter 46 of the Code of the Borough of Ho-Ho- Kus, so as to establish the Ho-Ho-Kus Police Department, the organization thereof, and matters pertaining thereto; and WHEREAS, the Borough of Ho-Ho-Kus wishes to amend said Chapter, and particularly to amend §46-9 of said Chapter, so as to modify the promotional process for police officers; NOW THEREFORE BE IT ORDAINED by the Mayor and Borough Committee of the Borough of Ho-Ho-Kus, that Chapter 46-9 of the Code of the Borough of Ho-Ho-Kus be amended and replaced in its entirety with the following:  I. General A. So as to provide all eligible candidates for promotion with fair notice and equal access to the promotional process, and to identify the most qualified members of the department for promotion to leadership positions within the department, the following promotional process shall be employed for promotions to all superior positions (Sergeant, Lieutenant, and Captain), other than the Chief of Police. B. The promotional process shall be governed by state law and in compliance with N.J.S.A. 40A:14-129, which provides that a promotion of any member or officer of the police department to a superior position shall be made from the membership of the department and due consideration shall be given to the length and merit of his/her service and preference shall be given according to seniority in service. The Chief of Police shall be responsible for the administration of the promotional process. II. Promotion to the Rank of Sergeant A. Eligibility 1. No person shall be eligible for promotion to the rank of Sergeant unless the candidate has served as a police officer with the Ho-Ho-Kus Police Department for at least five (5) years, and possess a minimum of an Associate’s Degree (A.A.) or its equivalent, i.e. a minimum of 60 college credits, preferably in a social science, although not required. B. The testing process for the above position will consist of the following: 1. Written examination administered by the New Jersey State Association of Chiefs of Police (“Chief’s Association”) or such other written examination approved by the Governing Body and administered by the Chief of Police. a. The written examination shall account for fifty (50%) percent of a candidate’s total promotional score, up to a maximum of 50 total points. Each candidate’s total point score for the written examination shall be computed by taking a candidate’s score on the written exam (which exam shall have 100 points as its maximum score) and multiplying same by 50%. By way of example, a candidate receiving a score of 80 points on his/her written examination shall receive 40 total points for the written examination element of the promotional process (80 x 50% = 40 total points). To be eligible to proceed to the oral examinations by the Interview Panel and the Appropriate Authority, a candidate must achieve a minimum score of 70 points out of said maximum of 100 points on the written examination (i.e. at least 35 total points). If the number of vacancies in the rank is equivalent to the number of applicants to the position, a written examination is still required. Promotion to the rank of Sergeant will be subject to passing the exam with a score of at least 35 total points. 2. Oral examination administered by an Interview Panel (the “Interview Panel”) comprised of the following persons: the Chief of Police, the Borough Administrator, one member of the Public Safety Committee and one (1) command staff member designated by the Chief of Police. a. Only those candidates who have achieved a score of 70 points or greater (out of the maximum of 100 points) on the written examination shall be permitted to sit for an oral examination by the Interview Panel (i.e. at least 35 total points). Oral examinations by the Interview Panel shall take place after the receipt of the written examination scores. b. The Interview Panel’s oral examination and assessment (which examination and assessment shall have 100 points as its maximum score) shall account for twenty-five (25%) percent of the candidate’s total promotional score, with 25 total points being the highest possible score for such oral examination and assessment. By way of example, a candidate receiving a score of 80 points on his/her oral examination by the Interview Panel shall receive 20 total points for the Interview Panel’s oral examination element of the promotional process (80 x 25% = 20 total points). The oral examination and assessment by the Interview Panel shall include an evaluation of the following criteria: commendations, employee reviews, disciplines and early intervention summaries, annual performance evaluations, merit, overall performance, demonstrated ability and accomplishments, efforts supporting department goals and objectives, in- service education and specialized schools, specialized job assignments, responsibilities, subsequent performance, attitude and demeanor, education, military experience, leadership ability, initiative, productivity, attitude toward peers, supervising officers recommendations, motivation and morale, previous job performance, loyalty to the department and community, experience and career development training. The Interview Panel shall utilize the same criteria for each of the candidates who are interviewed for the open position(s). c. Candidates will be interviewed by the Appropriate Authority, or its designee, after the completion of the oral examination by the Interview Panel and after the Appropriate Authority’s receipt of the results of the Interview Panel’s oral examination. The Chief of Police shall be available to the Appropriate Authority during such process, and may sit in on such process, for advice and counsel. However, the scoring of this portion shall be computed by the Appropriate Authority only. This evaluation shall have 100 points as its maximum score) shall account for twenty-five (25%) percent of the candidate’s total promotional score, with 25 total points being the highest possible score. By way of example, a candidate receiving a score of 80 points shall receive 20 total points (80 x 25% = 20 total points). d. Due consideration shall be given to the eligible candidate for promotion based upon length of service and merit of service and preference shall be given according to seniority pursuant to N.J.S.A. 40A:14-129. III. Promotion to the Rank of Lieutenant and Captain A. Eligibility No person shall be eligible for promotion to the rank of Lieutenant or Captain unless the candidate has served as a Sergeant for the Ho-Ho-Kus Police Department for three (3) years. B. The selection process will consist of the following: 1. Oral examination administered by an Interview Panel (the “Interview Panel”) comprised of the following persons: the Chief of Police, the Borough Administrator, one member of the Public Safety Committee and one (1) command staff member designated by the Chief of Police. a. The oral examination and assessment by the Interview Panel (which examination and assessment shall have 100 points as its maximum score) shall account for sixty (60%) percent of the candidate’s total promotional score, with 60 total points being the highest possible total score for the Interview Panel’s oral examination and assessment. By way of example, a candidate receiving a score of 80 points on his/her oral review and assessment by the Interview Panel shall receive 48 total points for the Interview Panel oral review and assessment element of the promotional process (80 x 60% = 48 total points). b. The oral examination and assessment by the Interview Panel shall include and evaluation of the following criteria: commendations, employee reviews, disciplines and early intervention summaries, annual performance evaluations, merit, overall performance, demonstrated ability and accomplishments, efforts supporting department goals and objectives, in- service education and specialized schools, specialized job assignments, responsibilities, subsequent performance, attitude and demeanor, education, military experience, leadership ability, initiative, productivity, attitude toward peers, supervising officers recommendations, motivation and morale, previous job performance, loyalty to the department and community, experience and career development training. The Interview Panel shall utilize the same criteria for each of the candidates who are interviewed for the open position(s). c. Candidates will be interviewed by the Appropriate Authority, or its designee, after the completion of the oral examination by the Interview Panel and after the Appropriate Authority’s receipt of the results of the Interview Panel’s oral examination. The Chief of Police shall be available to the Mayor and Council during such process, and may sit in on such process, for advice and counsel. However, the scoring of this portion shall be computed by the Appropriate Authority only. This evaluation shall have 100 points as its maximum score) shall account for forty (40%) percent of the candidate’s total promotional score, with 40 total points being the highest possible score. By way of example, a candidate receiving a score of 80 points shall receive 32 total points (80 x 40% = 32 total points). d. Due consideration shall be given to the eligible candidate for promotion based upon length of service and merit of service and preference shall be given according to seniority pursuant to N.J.S.A. 40A:14-129. IV. Procedure for Conduct of Promotional Process A. The Chief of Police shall obtain permission from the Governing Body to hold a promotional examination process. After having received such approval, the Chief of Police, or such other person as designated by the Governing Body, shall provide a written announcement of the promotional process to all eligible personnel. B. The announcement shall include the eligibility requirements for the position and shall include a description of the promotional process and should indicate to the candidates the format, length, and duration of any examinations, together with a description of any other portions of the promotional process, and the date by which they must submit a written request to participate in the promotional process. C. Candidates for promotion, in order to participate in the promotional process, shall be required to submit a written request to participate in such process and a current resume to the Chief of Police, or his designee, prior to the closing date set forth in the announcement. E. No person shall be eligible to participate in the promotional process unless (s)he has submitted a written request to participate in such process and current resume prior to the deadline set forth by the Chief of Police. V. Eligibility List A. After the expiration of the time for filing an appeal as set forth below, and after the disposition of any such appeal, the Chief of Police shall submit an eligibility list to the Appropriate Authority following the promotional process for final determination. B. The Appropriate Authority will authorize the Chief of Police to maintain this eligibility list for a period of two years (24 months), in the event that vacancies fall within that time. The period will start upon the passing of the resolution promoting the officer(s) to the new rank. VI. Approval of Appropriate Authority A. The Appropriate Authority shall have the final decision on all promotions after consultation with the Chief of Police. VII. Appeal of Process Within ten (10) days of the notification to each candidate of his/her ranking, a candidate may file a written appeal directed to the Chief of Police. Said written appeal must contain the reason(s) or justification for the appeal. As part of any appeal, any candidate may review his or her evaluation or any other internal document pertaining to the candidate that was utilized in the promotional process. The Chief of Police will assess the request for appeal and make a determination as to how the request will be addressed, on a case by case basis. Scores on the written examination shall be final and not subject to appeal. If the Chief determines the appeal should move forward, any appeals of the oral examinations or other section of this procedure shall be decided by the Governing Body, within 10 days from the filing of the appeal. The Governing Body shall make a written decision on the appeal together with a brief statement of the reasons therefore. All decisions by the Governing Body on appeal shall be final. Except as modified herein, all other provisions of Chapter 46 shall remain in full force and effect as previously adopted. Motion: Councilmember Rorty Second: Councilmember Fiato Absent: Councilmembers Shell, Iannelli and Crossley FINAL PASSAGE OF ORDINANCES None RESOLUTIONS None CONSENT RESOLUTION # 2017-55 Emergency Culvert Ross Place WHEREAS, an emergency has risen with respect to Culvert Repair on Ross Place; and WHEREAS, no provisions was made in the 2017 Budget for a creation of an emergency appropriation for the purpose of above mentioned; and WHEREAS, the total amount of emergency appropriations created is $26,600; and WHEREAS, the Chief Financial Officer has attached a Certification that adequate funds is available and appropriated to pay for the Contract; NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Borough of Ho-Ho-Kus that the that a Contract for the emergency Culvert Repair on Ross Place is hereby awarded to Matina and Sons in the amount of Twenty Six Thousand Six Hundred Dollars ($26,600) # 2017-56 Forgiveness of Solid Waste Bill Whereas, 57 Jacquelin Ave, 20 Hollywood Place, 755 ESRR and 155 Jacquelin are empty lots in Ho-Ho-Kus, because the residential structures have been eliminated, and Whereas, all resident structures will be credited for 3 months and then to be reviewed for the balance Therefore, be it resolved, that the bill in question be cancelled # 2017-57 Cooperative Agreement Renewal Inclusion A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH THE COUNTY OF BERGEN TO SUPERSEDE THE COOPERATIVE AGREEMENT DATED JULY 1, 2000 AND AMENDMENTS THERETO ESTABLISHING THE BERGEN COUNTY COMMUNITY DEVELOPMENT PROGRAM WHEREAS, certain Federal funds are potentially available to the County of Bergen under Title I of the Housing and Community Development Act of 1974, as amended; the HOME Investment Partnership Act of 1990, as amended; and the Emergency Solutions Grant of 2012; and WHEREAS, the current Interlocal Services Cooperative Agreement contains an automatic renewal clause to expedite the notification of the inclusion process; and WHEREAS, by June 12, 2017, each Municipality must notify the Bergen County Division of Community Development of its intent to continue as a participant in the Urban County entitlement programs noted above; and WHEREAS, it is in the best interest of the Borough of Ho-Ho-Kus and its residents to participate in said Programs NOW, THEREFORE, BE IT RESOLVED that the Mayor and Council of the Borough of Ho-Ho-Kus hereby notifies the Bergen County Division of Community Development of its decision to be included as a participant Municipality in the Urban County entitlement programs being the Community Development Block Grant Program, the HOME Investment Partnership Program, and the Emergency Solutions Grant Program for the Program Years 2018, 2019, 2020 (July 1, 2018 – June 30, 2021); and BE IT FURTHER RESOLVED, that a copy of this resolution be forwarded to the Bergen County Division of Community Development no later than June 12, 2017. # 2017-58 Cooperative Agreement Renewal Execution A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH THE COUNTY OF BERGEN TO SUPERSEDE THE COOPERATIVE AGREEMENT DATED JULY 1, 2000 AND AMENDMENTS THERETO ESTABLISHING THE BERGEN COUNTY COMMUNITY DEVELOPMENT PROGRAM WHEREAS, certain Federal funds are potentially available to the County of Bergen under Title I of the Housing and Community Development Act of 1974, as amended; the HOME Investment Partnership Act of 1990, as amended; and the Emergency Solutions Grant of 2012; and WHEREAS, it is necessary to supersede an existing Interlocal Services Cooperative Agreement for the County and its people to benefit from these Programs; and WHEREAS, an Agreement has been proposed under which the Borough of Ho-Ho-Kus and the County of Bergen in cooperation with other Municipalities, will modify an Interlocal Services Program pursuant to N.J.S.A. 40:8A-1 et seq.; and WHEREAS, it is in the best interest of the Borough of Ho-Ho-Kus to enter into such an Agreement. NOW, THEREFORE, BE IT RESOLVED by the Borough of Ho-Ho-Kus that the Agreement entitled “Three Year Cooperative Agreement” (an Agreement superseding the Cooperative Agreement dated July 1, 2000 – June 30, 2003) to clarify the planning and implementation procedures and to enable the Municipality to make a Three Year irrevocable commitment to participate in the Community Development Block Grant Program, the Home Investment Partnership Program, and the Emergency Solutions Grant Program for the Program Years 2018, 2019, and 2020 (July 1, 2018 – June 30, 2021) be executed by the Mayor and Municipal Clerk in accordance with the provisions of law; and BE IT FURTHER RESOLVED, that this resolution shall take effect immediately in accordance with law. # 2017-59 2017 Salaries WHEREAS, Ordinance # 2016-03 establishes salary ranges for employees; and WHEREAS, said Ordinance requires that individual salaries be set by Resolution. NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Borough of Ho-Ho-Kus that the following salaries are hereby authorized for the period of January 1, 2017 through December 31, 2017 unless otherwise noted. 2017 Salary Rate POSITION Borough Administrator $ 118,636 Borough Clerk/Registrar of Vital Statistics $ 72,828 Chief Financial Officer/Treasurer $ 31,212 Tax Collector /Deputy Treasurer/Payroll $ 86,479 Tax Assessor $ 24,061 Municipal Court Administrator $ 67,626 Solid Waste/Water Registrar/Deputy Tax Collector $ 50,865 Planning/Zoning Board Secretary/Construction Office $ 60,000 Deputy Registrar/Administrative Assistant $ 39,535 Public Works Superintendent $ 104, 040 Water Licensed Operator of Record/Public Works Forman $ 88,740* (as of 7/1/17) Custodian $ 40,991 Accounting Assistant $ 30/Hour Crossing Guard $ 17/Hour # 2017-60 Change Order WHEREAS, the Borough of Ramsey, acting as lead agency for municipalities in the Northwest Bergen County Shared Services Group, received bid results for the Northwest Bergen Cooperative for the 2017 Resurfacing Program; and WHEREAS, Crossroad Pavement maintenance LLC, 81 Franklin Avenue, Nutley NJ 07110 was the lowest responsible, responsive bidder; and WHEREAS, the original contract price was TWO HUNDRED AND TWO THOUSAND SEVEN HUNDRED AND EIGHTY EIGHT AND 77 CENTS ($202,788.77) and WHEREAS, additional work is required for the project for the Borough of Ho-Ho-Kus; and WHEREAS, Change Order Number 1 is THIRTY ONE THOUSAND NINE HUNDRED THIRTY DOLLARS AND ZERO CENTS ($31,930.00) resulting in a new contract price of $ TWO HUNDRED THIRTY FOUR THOUSAND SEVENHUNDRED EIGHTEEN AND 77 CENTS ($234,718.77); and WHEREAS, the Chief Financial Officer has attached hereto a certification that adequate funds are available to pay for the Change Order; NOW THEREFORE BE IT RESOLVED by the Governing Body that it does hereby authorize and approve Change Order Number 1 for the Contract aforesaid and the appropriate Borough officials are hereby authorized to sign the Change Order to carry this resolution into effect. # 2017-61 Appt. Dane Policastro- Planning Board BE IT RESOLVED by the Mayor and Council of the Borough of Ho-Ho-Kus that the following appointment to the Planning Board made by Mayor Randall be confirmed Dane Policastro  Ho-Ho-Kus NJ, 07423 for the unexpired term ending 12/31/2018 # 2017-62 Payment of Vouchers WHEREAS, claims have been submitted to the Borough of Ho-Ho-Kus in the amount of $1,808,664.99 WHEREAS, such claims have been listed according to Department and account number with corresponding vouchers to be reviewed and approved by the Mayor and Council; and, WHEREAS, the CFO has determined that the funds have been properly appropriated for such purposes and are available, in the Borough of Ho-Ho-Kus and that the claims specified on the schedule attached hereto, following examination and approval by the Mayor and Council, be paid and checks issued accordingly; and, NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Borough of Ho-Ho-Kus that the claims totaling $1,808,664.99 be approved and ratified respectively; Motion: Councilmember Troast Second: Councilmember Rorty Absent: Councilmembers Shell, Iannelli and Crossley OLD BUSINESS A. Liaison Reports: 1. Recreation 2. Board of Education 3. Other a. Ambulance b. Library B. Shade Tree C. Chamber of Commerce NEW BUSINESS Councilmember Fiato asked with heavy rains is there any impact on the water supply. Mr. Pattman responded that it does overtime, its better with the light rain. Mr. Fiato asked if it’s measured to which Mr. Pattman responded that it is not measured and currently the water system is fine. We will have water conservations shortly. Mayor Randall commented that the water table is not measured. What we are allocated comes from the DEP. MAYOR'S REMARKS CLOSED SESSION WHEREAS, under the “Open Public Meetings Law”, all sessions must be open to the public, and WHEREAS, under the Public Meetings Act Law, exceptions exist for a public body to hold a Closed Session NOW, THEREFORE BE IT RESOLVED that the Mayor and Council of the Borough of Ho-Ho-Kus hereby recess under Litigation, Personnel and Contracts BE IT FURTHER RESOLVED, that the results of the Closed Session will be available to the public in the minutes regarding the same at the conclusion of the matter. ADJOURNMENT Mayor Randall adjourned the meeting at 8:15 PM Motion Councilmember Rorty Second: Councilmember Fiato.