Mayor and Council

Borough of Ho-Ho-Kus County of Bergen Mayor and Council Combined Work/Public Meeting Minutes May 19, 2020 7:30 p.m. The Combined Work/Regular Public Meeting of the Municipal Council of the Borough of Ho-Ho-Kus was held via teleconference on May 19, 2020. The meeting was called to order at 7:35 p.m. by Mayor Randall who asked the Municipal Clerk to read the open public meeting statement: The Combined Meeting of the Mayor and Council of the Borough of Ho-Ho-Kus is now in session in accordance with the provisions of Section 5 of the “Open Public Meetings Act”, adequate notice of this meeting has been posted in the front lobby entrance to the Borough Hall and Council Chambers, a copy has been filed with the Borough Clerk, and copies of the Annual Notice of Meetings, of which this is a part, have been heretofore sent to the Record and the Ridgewood News. ROLL CALL: Mayor……………….. Thomas W. Randall Council President……. Douglas Troast Councilman…………. Steven Shell Councilman…………. Edward Iannelli Councilman…………. Kevin Crossley Councilman…………. Dane Policastro Councilwoman……… Kathleen Moran Also, in attendance David Bole, Borough Attorney; William Jones, Borough Administrator and Joan Herve, Borough Clerk. APPROVAL OF MINUTES A motion was offered by Councilman Shell and seconded by Councilwoman Moran to approve the minutes of the April 21, 2020 Public Meeting of the Mayor and Council. Motion carried on a roll call vote – all present voting “Ayes, with the exception of Policastro who abstained. A motion was offered by Councilman Iannelli and seconded by Council President Troast to approve the minutes of the May 1, 2020 Special Meeting of the Mayor and Council. Motion carried on a roll call vote – all present voting “Ayes, with the exception of Shell who abstained. DEPARTMENT REPORTS Reports on file in the Clerk’s Office Police Report – April 2020 Court Report – April 2020 Library Report - May 2020 PUBLIC COMMENTS Mayor opened the meeting to the public. He stated if anyone desired to be heard, state your name and address for the record. Hearing none, Mayor closed the meeting to the public. ADMINISTRATOR REPORT Old Business Library – The Library remains closed, however the grant application for their renovation was submitted by our grant writers Bruno Associates. 1-9 North Franklin Turnpike Issues – nothing new to report as Courts are still closed. Courts are going to resume via ZOOM. DOT Train Station – nothing new to report, however they are moving forward with projects. Recycling/Trash – Our numbers are up substantially for April; our tonnage was almost 100 tons more than the average of the first three months of the year. POD Ordinance – The POD ordinance for introduction tonight will limit the duration a POD can sit in someone’s yard. New Business Parking lot at the Train Station – The vast majority of the work should be complete by June 1st. There were some delays with lighting issues, we had to get PSE&G to remove poles. We are looking at a completion date of June 15, 2020. The “Parking APP” Company we have been using went out of business as of Monday and will reimburse anyone who had money left on their account. Administrator Jones already reached out to other providers. Will have more information to follow. Taxes – There was special meeting on May 1st to approved the extension of the grace period for the 3rd qtr. taxes from May 10th to May 31st, 2020. This led to a slowdown in payments, we are at approximately at 83% where we normally collect over 99%. Water & Solid Waste – we are slightly behind normal, but nothing to be concerned about. County Open Space Grant – Administrator applied for this 50% matching grant for the improvement at Northfield footbridge and some security matters. Memorial Day Parade – The parade has been cancelled due to the Executive Order regarding the restrictions of social gatherings which was extended to June 5, 2020. The Veterans Organization will still perform a memorial service, information will be provided on our Social Media sites. CORRESPONDENCE - None ADOPTION OF ORDINANCES and PUBLI HEARING ORDINANCE 2020-35 CAPITAL ORDINANCE TO AUTHORIZE THE MAKING OF VARIOUS PUBLIC IMPROVEMENTS IN, BY AND FOR THE BOROUGH OF HO-HO-KUS, IN THE COUNTY OF BERGEN, STATE OF NEW JERSEY AND TO APPROPRIATE THE SUM OF $796,443 FROM VARIOUS GRANTS AND FROM THE CAPITAL IMPROVEMENT FUND TO PAY THE COST THEREOF. BE IT ORDAINED by the Borough Council of the Borough of Ho-Ho-Kus, in the County of Bergen, State of New Jersey, as follows: Section l. The Borough of Ho-Ho-Kus, in the County of Bergen, State of New Jersey (the "Borough") is hereby authorized to make various public improvements in, by and for said Borough, as more particularly described in Section 4 hereof. The cost of the improvements includes all work, materials and appurtenances necessary and suitable therefor. Section 2. There is hereby appropriated to the payment of the cost of making the improvements described in Sections l and 4 hereof (hereinafter referred to as "purposes"), the respective amounts of money hereinafter stated as the appropriation for said respective purposes. Said appropriation shall be met from the various grants and amounts in the Capital Improvement Fund appropriated by this ordinance. Said improvements shall be made as general improvements and no part of the cost thereof shall be assessed against property specially benefited. Section 3. It is hereby determined and stated that the making of such improvements is not a current expense of said Borough. Section 4. The several purposes hereby authorized are set forth in the following "Schedule of Improvements, Purposes and Amounts" which schedule also shows (l) the amount of the appropriation and the estimated cost of each such purpose, and (2) the amount of each sum which is to be provided by the various grants hereinafter appropriated, and (3) the amount of each sum which is to be provided by the appropriation from the Capital -2- Improvement Fund hereinafter made, and (4) the period of usefulness of each such purpose, according to its reasonable life: SCHEDULE OF IMPROVEMENTS, PURPOSES AND AMOUNTS A. Undertaking of the following infrastructure improvements: (i) roadway resurfacing (including curb and drainage improvements, where necessary) at Carlton Avenue and various other roads; (ii) the Brandywine Road/Valley Forge Way Drainage Improvement Project (Phase 3); and (iii) resurfacing of Mill Road (Section 2 – from Jacquelin Avenue to Wearimus Road). Appropriation and Estimated Cost $670,000 Capital Improvement Fund Appropriated $324,000 State Grants Appropriated $346,000 Period of Usefulness 10 years B. Undertaking of ADA improvements to the Borough Hall rest rooms. Appropriation and Estimated Cost $ 75,000 Capital Improvement Fund Appropriated $ 5,000 Federal Grant Appropriated $ 70,000 Period of Usefulness 15 years C. Undertaking of HVAC improvements at Borough Hall. Appropriation and Estimated Cost $ 51,443 Capital Improvement Fund Appropriated $ 51,443 Period of Usefulness 15 years ------------------------------------------------------ Aggregate Appropriation and Estimated Cost $796,443 Aggregate Capital Improvement Fund Appropriated $380,443 Aggregate State and Federal Grants Appropriated $416,000 Section 5. The sum of $380,443 is hereby appropriated from the Capital Improvement Fund to the payment of the cost of the purposes authorized in Section 4 above. Section 6. The sum of $202,000 received or to be received as a grant from the State of New Jersey Department of Transportation ("NJDOT") is hereby appropriated to the payment of the cost of the improvement of Brandywine Road/Valley Forge Way authorized in Section 4.A above. Section 7. The sum of $144,000 received or to be received as a grant from the NJDOT is hereby appropriated to the payment of the cost of the improvement of Mill Road authorized in Section 4.A above. Section 8. The sum of $70,000 received or to be received as a grant from the Bergen County Community Development Program, pursuant to the Federal Housing and Community Development Act, is hereby appropriated to the payment of the cost of the ADA improvements authorized in Section 4.B above. Section 9. The capital budget is hereby amended to conform with the provisions of this ordinance to the extent of any inconsistency therewith and the resolutions promulgated by the Local Finance Board showing full detail of the amended capital budget and capital program as approved by the Director, Division of Local Government Services, is on file with the Borough Clerk and is available for public inspection. Section 10. This ordinance shall take effect at the time and in the manner provided by law. -3- PUBLIC HEARING Mayor opened the meeting to the public. He stated this is the time and place for the public hearing on Ordinance #2020-35 and all persons who wishes to be heard, please state your name and address before making your statement. Hearing none, the Mayor closed the meeting to the public. A motion was offered by Councilman Crossley and seconded by Councilwoman Moran to adopt Ordinance #2020-35. Motion carried on a roll call vote – All present voting “Aye”. ORDINANCE 2020-36 CAPITAL ORDINANCE OF THE BOROUGH OF HO-HO-KUS, IN THE COUNTY OF BERGEN, NEW JERSEY AUTHORIZING THE CONSTRUCTION OF A PARKING LOT ON BROOKSIDE AVENUE IN, BY AND FOR THE BOROUGH, APPROPRIATING THEREFOR THE SUM OF $300,000 AND PROVIDING THAT SUCH SUM SO APPROPRIATED SHALL BE RAISED FROM CAPITAL SURPLUS OF THE BOROUGH. BE IT ORDAINED by the Borough Council of the Borough of Ho-Ho-Kus, in the County of Bergen, New Jersey, as follows: Section 1. The Borough of Ho-Ho-Kus, in the County of Bergen, New Jersey (the "Borough") is hereby authorized to construct a parking lot on Brookside Avenue in, by and for the Borough. Said improvement shall include all work, materials and appurtenances necessary and suitable therefor. Section 2. The sum of $300,000 is hereby appropriated to the payment of the cost of the improvement authorized and described in Section 1 hereof (hereinafter referred to as "purpose"). Said appropriation shall be raised from Capital Surplus of the Borough. The sum of $300,000 is hereby appropriated from Capital Surplus of the Borough to the payment of the cost of said purpose. Section 3. Said improvement is a lawful capital improvement of the Borough having a period of usefulness of at least five (5) years. Said improvement shall be made as a general improvement, no part of the cost of which shall be assessed against property specially benefited. Section 4. The capital budget is hereby amended to conform with the provisions of this capital ordinance to the extent of any inconsistency therewith and the resolutions promulgated by the Local Finance Board showing full detail of the amended capital budget and capital program as approved by the Director, Division of Local Government Services, is on file with the Borough Clerk and is available for public inspection. Section 5. This ordinance shall take effect at the time and in the manner provided by law. PUBLIC HEARING Mayor opened the meeting to the public. He stated this is the time and place for the public hearing on Ordinance #2020-36 and all persons who wishes to be heard, please state your name and address before making your statement. Hearing none, the Mayor closed the meeting to the public. A motion was offered by Council President Troast and seconded by Councilwoman Moran to adopt Ordinance #2020-36. Motion carried on a roll call vote – All present voting “Aye”. CONSENT AGENDA RESOLUTIONS (20-64 thru 20-67) Resolution #20-64- Introduced by Council President Troast A Resolution – Payment of Bills for May WHEREAS, claims have been submitted to the Borough of Ho-Ho-Kus in the amount of $1,959,121.36; and WHEREAS, such claims have been listed according to Department and account number with corresponding vouchers to be reviewed and approved by the Mayor and Council; and, -4- WHEREAS, the CFO has determined that the funds have been properly appropriated for such purposes and are available, in the Borough of Ho-Ho-Kus and that the claims specified on the schedule attached hereto, following examination and approval by the Mayor and Council, be paid and checks issued accordingly; and, NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Borough of Ho-Ho-Kus that the claims totaling $1,959,121.36 be approved and ratified respectively BILL LIST 19-01804 11/26/19 02482 10-75 EMERGENCY LIGHTING LLC RADIO EQUIP-FIRE VEH #730/740 Open 3,516.10 0.00 19-01855 12/11/19 02568 NEAL SYSTEMS, INC. WASTEWATER PUMP MONITOR/ALARM Open 32,590.00 0.00 19-01947 12/27/19 01706 MOTOROLA SOLUTIONS, INC 1 DIGITAL PORT. RADIO-OEM Open 7,549.20 0.00 19-01951 12/30/19 01662 AAA EMERGENCY SUPPLY SCOTT MULTI-GAS METERS-FIRE DP Open 4,155.33 0.00 19-01956 12/30/19 02296 ARROW TREE SERVICE INC WASHINGTON/CLEVER-TRIM/STUMPS Open 2,575.00 0.00 19-01957 12/30/19 02296 ARROW TREE SERVICE INC TREE STUMP-BORO PARK SYCAMORE Open 1,045.00 0.00 19-01958 12/30/19 02296 ARROW TREE SERVICE INC 11 FAIRLAWN ST -TREE/STUMP Open 1,150.00 0.00 20-00164 01/29/20 00372 REGIONAL COMMUNICATIONS INC 2 KENWOOD TK5820K RADIOS-AMBUL Open 3,337.18 0.00 20-00338 03/03/20 80231 TRI-COUNTY PROPERTY MAINT. N FIELD-BASEBALL FIELD PREP. Open 1,295.00 0.00 20-00359 03/05/20 01789 MACO OFFICE SUPPLIES CHAIR - POLICE DPT. Open 225.60 0.00 20-00430 04/07/20 00001 HOME HARDWARE APR 2019 PURCHASES Open 186.08 0.00 20-00431 04/07/20 00056 TYCO ANIMAL CONTROL SERVICES ANIMAL CONTROL SVC APR Open 475.00 0.00 20-00434 04/07/20 02686 ONE CALL CONCEPTS ONE CALL MESSAGES - APR 2020 Open 27.20 0.00 20-00438 04/07/20 02590 AMERICAN WEAR, INC. APR 2020 UNIFORMS - ROADS 2/3 Open 361.70 0.00 20-00439 04/07/20 02590 AMERICAN WEAR, INC. APR 2020 UNIFORMS - WATER 1/3 Open 180.85 0.00 20-00551 04/17/20 03076 HHK/SR ATHLETIC ASSN ** REFUND-2020 JIF INSUR. SOCCER Open 4,800.00 0.00 20-00552 04/20/20 02777 BOSS SECURITY SYSTEMS, INC. ALARM MONITORING-WELL HOUSE Open 276.00 0.00 20-00553 04/20/20 01051 V.E. RALPH & SON FACE SHIELDS/GERMCID WIPES-AMB Open 42.96 0.00 20-00554 04/20/20 02712 OPTIMUM ** OPTONLINE SVC DPW- 6/16-5/15 Open 239.60 0.00 20-00555 04/20/20 03246 BRUNO ASSOCIATES,INC. PROF. SERVICES RE:GRANTS - MAY Open 2,000.00 0.00 20-00556 04/20/20 02296 ARROW TREE SERVICE INC PRUNE/REMOVE DAMAGED TREES Open 2,105.00 0.00 20-00557 04/20/20 02484 RACHLES/MICHELE'S OIL CO. 1224 GALS GAS DELIVERED 3/24 Open 578.71 0.00 20-00558 04/20/20 02899 OFFICE CONCEPTS GROUP OFFICE SUPPLIES - BORO HALL Open 115.84 0.00 20-00559 04/20/20 02899 OFFICE CONCEPTS GROUP COMPUTER SUPPLIES - BORO HALL Open 1,046.61 0.00 20-00560 04/20/20 02296 ARROW TREE SERVICE INC REMOVE MAPLE - LLOYD ROAD Open 735.00 0.00 20-00562 04/22/20 00106 M G L PRINTING SOLUTIONS SELF SEALING ENVELOPES-COURT Open 303.00 0.00 20-00563 04/22/20 00125 MUNICIPAL RECORD SERVICE 2 BOXES-MAILER FORMS - COURT Open 379.00 0.00 20-00564 04/22/20 02612 PITNEY BOWES RESERVE ACCOUNT POSTAGE-REIMBURSE METER-WATER Open 266.65 0.00 20-00565 04/22/20 02612 PITNEY BOWES RESERVE ACCOUNT POSTAGE-REIMBURSE METER-S WAST Open 206.50 0.00 20-00566 04/22/20 02612 PITNEY BOWES RESERVE ACCOUNT POSTAGE-REIMBURSE METER-4/16 Open 1,209.50 0.00 20-00567 04/22/20 01565 MINUTEMAN PRESS BROCHURE PRINTNG-RECYCLING APP Open 629.19 0.00 20-00568 04/23/20 00229 BORO OF H-H-K WATER DEPARTMENT 1ST QTR WATER BILLING TO DEPTS Open 493.48 0.00 20-00569 04/23/20 00010 FRANKLYN'S PHARMACY 14 THERMOMETERS - POL DEPT Open 153.86 0.00 20-00570 04/23/20 03224 ALS GROUP USA CORP. COLIFORM TESTS 4/16 WATER DPT Open 88.00 0.00 20-00571 04/23/20 02288 CEDAR HILL NURSERY INC TOP SOIL - DPW Open 87.00 0.00 20-00572 04/23/20 00233 ROHSLERS ALLENDALE NURSERY GRASS SEED/FERTILZER- DPW Open 127.98 0.00 20-00573 04/23/20 00105 P S E & G MAR-APR 20 GAS/ELECT.- CURRENT Open 7,037.68 0.00 20-00574 04/23/20 00105 P S E & G MAR-APR 20 GAS/ELECT-WATER DPT Open 6,714.34 0.00 20-00575 04/23/20 00886 SCHWANEWEDE/HALS ENGINEERING ENG SITE PLAN REV-405/6 Open 250.00 0.00 20-00576 04/23/20 03256 THE ALAIMO GROUP, INC. ENG SITE PLAN CHECK- 802/01 Open 169.71 0.00 20-00577 04/23/20 03256 THE ALAIMO GROUP, INC. ENG EASEMENT REV/LETTER 2/2/20 Open 165.00 0.00 20-00578 04/23/20 03256 THE ALAIMO GROUP, INC. PROJ ADMIN/COORDN. - HOLLOWS Open 165.00 0.00 20-00579 04/24/20 03108 JPMONZO MUNICIPAL CONSULTING INT. CONTROLS SEMINAR-J. CITRO Open 50.00 0.00 20-00580 04/24/20 03205 NORTH JERSEY PUMP & CONTROLS INSTALL NEW SEWER PUMP - DPW Open 5,231.50 0.00 20-00583 04/24/20 01840 OPTIMUM POLICE/CAD CABLE 5/16-6/15 Open 131.47 0.00 -5- 20-00584 04/24/20 00030 HO-HO-KUS BOARD OF EDUCATION SCHOOL TAX - MONTH OF MAY Open 1,181,902.16 0.00 20-00588 04/24/20 02899 OFFICE CONCEPTS GROUP OFFICE SUPPLIES - POL DEPT Open 38.60 0.00 20-00589 04/24/20 03239 AT&T MOBILITY IPAD/CELL PHONE SVC 3/12-4/11 Open 435.30 0.00 20-00590 04/27/20 02484 RACHLES/MICHELE'S OIL CO. 1729 GALS GAS DELIVERED 4/3 Open 459.51 0.00 20-00591 04/27/20 02484 RACHLES/MICHELE'S OIL CO. 1124 GALS DIESEL DEL 4/8/20 Open 1,233.59 0.00 20-00592 04/27/20 03048 QUALITY FORD PULLEY & V-BELT-POL VEH PART Open 98.19 0.00 20-00593 04/27/20 00936 PATTMAN, JEFFREY REIMB-CORDLESS PAINT SPRAYER Open 140.96 0.00 20-00594 04/27/20 01609 JESCO, INC. ALTERNATOR & TIGHTENER-DPW Open 434.42 0.00 20-00595 04/27/20 02723 CLARKE CATON HINTZ AFFORD HOUSING-FAIR SHARE-MAR Open 64.00 0.00 20-00596 04/27/20 00201 GARBARINI & CO PC 2020 BUDGET "FAST" REPORTING Open 2,000.00 0.00 20-00597 04/27/20 80068 MALES, CHRIS FOLD/INSERT/STUFF WATER BILLS Open 400.00 0.00 20-00598 04/27/20 02304 PERSONNEL CONCEPTS WORKPLACE GOVT/LABOR POSTERS Open 204.95 0.00 20-00599 04/27/20 00106 M G L PRINTING SOLUTIONS ENVELOPES & EST. TAX BILLS Open 1,004.00 0.00 20-00600 04/28/20 00886 SCHWANEWEDE/HALS ENGINEERING ENG SOIL INSPECTION 502/3 & 8 Open 47.50 0.00 20-00601 04/28/20 00886 SCHWANEWEDE/HALS ENGINEERING ENG FINAL PLAN REVIEW 202/2.01 Open 165.00 0.00 20-00602 04/28/20 00886 SCHWANEWEDE/HALS ENGINEERING ENG SOIL INSPECTION 501/7 Open 285.00 0.00 20-00603 04/28/20 00886 SCHWANEWEDE/HALS ENGINEERING ENG PL REV & SOIL MVING 811/1 Open 625.00 0.00 20-00604 04/28/20 03256 THE ALAIMO GROUP, INC. PROJ ADMIN/COORD- 806 WSRR Open 165.00 0.00 20-00605 04/29/20 03158 WM RECYCLE AMERICA RECYCLING PICKUPS-MAR-DPW Open 627.29 0.00 20-00606 04/29/20 02855 POWERDMS, INC. ANNUAL SERVICE CONTRACT-POL DP Open 2,871.50 0.00 20-00607 04/29/20 00886 SCHWANEWEDE/HALS ENGINEERING PLAN REV/INSPECTION/MTG 905/5 Open 595.00 0.00 20-00608 04/30/20 00144 BORO OF H-H-K PAYROLL ACCT DCRP - APRIL 2020 Open 488.83 0.00 20-00609 04/30/20 00144 BORO OF H-H-K PAYROLL ACCT CURRENT SOCIAL SECURITY - APR Open 13,963.44 0.00 20-00610 04/30/20 00144 BORO OF H-H-K PAYROLL ACCT WATER DPT SOCIAL SECURITY-APR Open 1,126.52 0.00 20-00611 04/30/20 00144 BORO OF H-H-K PAYROLL ACCT SOL WASTE SOCIAL SECURITY-APR Open 716.00 0.00 20-00612 04/30/20 00144 BORO OF H-H-K PAYROLL ACCT PAYROLL CURRENT 1/2 MNTH 4/30 Open 164,760.53 0.00 20-00613 04/30/20 00144 BORO OF H-H-K PAYROLL ACCT PAYROLL-WATER 1/2 MONTH 4/30 Open 6,745.58 0.00 20-00614 04/30/20 00144 BORO OF H-H-K PAYROLL ACCT PAYROLL-S WASTE 1/2 MNTH 4/30 Open 4,377.27 0.00 20-00615 04/30/20 00886 SCHWANEWEDE/HALS ENGINEERING ENG INSPECT WALL/PIT 501/10 Open 237.50 0.00 20-00616 04/30/20 00886 SCHWANEWEDE/HALS ENGINEERING CREATE MAP-STORMWATER MGT PLAN Open 375.00 0.00 20-00617 04/30/20 00886 SCHWANEWEDE/HALS ENGINEERING BRANDYWINE DRAINAGE-PLANS PH 3 Open 4,330.00 0.00 20-00618 05/01/20 03159 BOSWELL ENGINEERING. INC. WATER ASSET MGT PLAN-THRU 4/10 Open 404.00 0.00 20-00619 05/01/20 01534 HACH COMPANY CHLORINE REAGENT SET-WATER DPT Open 1,547.31 0.00 20-00620 05/01/20 02558 JASON J. SZAPKA 2 JUMPSTARTERS - DPW Open 524.90 0.00 20-00621 05/01/20 01580 MCMASTER-CARR SOCKET & WRENCH SET WATER DPT Open 165.67 0.00 20-00622 05/01/20 00201 GARBARINI & CO PC AUDIT-19 FIN. STATEMENTS-CURR Open 4,250.00 0.00 20-00623 05/01/20 00201 GARBARINI & CO PC AUDIT-19 FIN STATEMNTS-WATER Open 3,800.00 0.00 20-00624 05/01/20 00201 GARBARINI & CO PC AUDIT-19 FIN STATEMNTS-S WASTE Open 3,800.00 0.00 20-00625 05/01/20 02564 PENGUIN MANAGEMENT INC. 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TAX APPEAL REFUND 1301/10 Open 6,379.00 0.00 20-00655 05/08/20 01580 MCMASTER-CARR 16 GASKETS-BOGART SEWER REPAIR Open 152.89 0.00 20-00656 05/08/20 03048 QUALITY FORD AIR BAG DIAGNOSTIC - DPW Open 169.95 0.00 20-00657 05/08/20 02288 CEDAR HILL NURSERY INC GRASS SEED & TOPSOIL - DPW Open 204.00 0.00 20-00658 05/08/20 02779 FASTENAL 100 DISPOSABLE FACE SHIELD-AMB Open 700.00 0.00 20-00659 05/08/20 00012 PROSTOCK MIDLAND BRAKE FLUID/GUMCUTTEVEH MAINT. Open 71.52 0.00 20-00660 05/08/20 00427 WATER WORKS LABORATORY HYMAX COUPLING - WATER DEPT Open 805.11 0.00 20-00661 05/08/20 02331 WISS & BOUREGY P.C. LABOR ATTORNEY SVCS - APR Open 104.50 0.00 20-00662 05/08/20 01831 COMPUTER SERVICE CENTER NETWORK INFRAS/DATA RECOVERY Open 17,902.50 0.00 20-00663 05/08/20 02963 COMPUTER SERVICE CENTER * SOFTWARE/HARDWARE PURCHASES Open 364.66 0.00 20-00664 05/08/20 03148 NFIP DIRECT FLOOD COVERAGE-188 E FRANKLIN Open 10,736.00 0.00 20-00665 05/08/20 02478 QUENCH USA 5/1-7/31 WATER COOLER MAINT. Open 91.77 0.00 20-00666 05/11/20 03108 JPMONZO MUNICIPAL CONSULTING SEMINAR - ETHICS J CITRO Open 50.00 0.00 20-00667 05/11/20 02703 NORTHEAST WATER TECHNOLGY WATER LEAK SURVEY SVCS-2ND QTR Open 6,300.00 0.00 20-00668 05/11/20 02484 RACHLES/MICHELE'S OIL CO. 1034 GALS GAS DELIVERED 4/20 Open 733.97 0.00 20-00669 05/12/20 00106 M G L PRINTING SOLUTIONS 6250 ENVELOPES - SOLID WASTE Open 366.25 0.00 20-00670 05/12/20 00821 AT&T APR 2020 FAX/LONG DISTANCE Open 97.70 0.00 20-00671 05/12/20 00106 M G L PRINTING SOLUTIONS 6250 ENVELOPES - WATER DEPT Open 366.25 0.00 20-00672 05/12/20 00144 BORO OF H-H-K PAYROLL ACCT MEDICAL/PRESCRIPT/DENTAL-MAY Open 77,341.38 0.00 20-00673 05/12/20 00255 NORTH JERSEY MEDIA GROUP BORO LEGAL ADS - APRIL Open 372.21 0.00 20-00674 05/12/20 00255 NORTH JERSEY MEDIA GROUP LEGAL ADS-PLAN & ZONE BDS-APR Open 81.53 0.00 20-00675 05/12/20 02690 VERIZON WIRELESS* WIRELESS CHARGES 4/4-5/3 Open 634.47 0.00 20-00676 05/12/20 80272 SUZANNE SCHILLER, INC. REFUND PLAN BD APPLICATION FEE Open 150.00 0.00 20-00677 05/13/20 01620 NOVELLI-SALYER, ROSEMARIE REIMB. VIDEO WEBCAM- COURT Open 178.81 0.00 20-00678 05/13/20 00233 ROHSLERS ALLENDALE NURSERY 8 BALES OF STRAW - DPW Open 89.52 0.00 20-00679 05/13/20 00555 P S E & G * ELECT. SVC-EASTGATE THRU 5/8 Open 86.84 0.00 20-00681 05/13/20 03289 PRIME LUBE,INC. 1 DRUM DIESEL FLUID - DPW Open 135.00 0.00 20-00682 05/13/20 02271 H2M ASSOCIATES INC HYDROLOGICAL ENG SVCS-WATER D Open 1,457.00 0.00 20-00683 05/13/20 03205 NORTH JERSEY PUMP & CONTROLS REBUILD SEWER PUMP-BOGERT ROAD Open 7,011.70 0.00 20-00684 05/13/20 00144 BORO OF H-H-K PAYROLL ACCT PAYROLL CURRENT 1/2 MNTH 5/15 Open 163,105.61 0.00 20-00685 05/13/20 00144 BORO OF H-H-K PAYROLL ACCT PAYROLL-WATER 1/2 MONTH 5/15 Open 7,641.89 0.00 20-00686 05/13/20 00144 BORO OF H-H-K PAYROLL ACCT PAYROLL-S WASTE 1/2 MNTH 5/15 Open 4,577.27 0.00 20-00687 05/13/20 80273 FLATT, CHRISTINE REFUND - JR POLICE ACADEMY Open 175.00 0.00 20-00688 05/13/20 80274 GRANAS, MARY KATE REFUND - JR POLICE ACADEMY Open 175.00 0.00 20-00689 05/13/20 80275 MORRIS, JULIA REFUND - JR POLICE ACADEMY Open 175.00 0.00 20-00690 05/13/20 80276 CLAPPI, KRISTIN REFUND - JR POLICE ACADEMY Open 175.00 0.00 20-00691 05/13/20 80277 ST. PIERRE, MELANIE REFUND - JR POLICE ACADEMY Open 175.00 0.00 20-00692 05/14/20 00886 SCHWANEWEDE/HALS ENGINEERING ENG PLAN REV REVISION-706/15 Open 125.00 0.00 20-00693 05/14/20 00031 T.C.T.A. OF NJ TAX COLLECTORS WEBINAR 6/16-17 Open 200.00 0.00 20-00695 05/14/20 02671 SUBURBAN DISPOSAL INC. SOLID WASTE/RECYCLING APR 2020 Open 78,026.39 0.00 20-00696 05/14/20 00209 WORTH PINKHAM MEMORIAL LIBRARY QUARTER 2 CASH TRANSFER Open 45,989.63 0.00 -7- 20-00697 05/15/20 02474 KONICA MINOLTA BORO H COPIER MAINT 5/12-8/11 Open 394.65 0.00 20-00698 05/15/20 00038 VERIZON WATER DEPT PHONES APR-MAY Open 79.13 0.00 20-00699 05/15/20 00038 VERIZON APRIL-MAY PHONE - DEPTS. Open 376.39 0.00 20-00700 05/15/20 01051 V.E. RALPH & SON GERMICIDE WIPES-AMBUL Open 42.96 0.00 20-00701 05/15/20 03288 GLOBAL INTERACTIVE SOLUTIONS ZOOM PRO CONTRACT 5/20 TO 5/21 Open 329.76 0.00 20-00702 05/15/20 03277 ETD DISCOUNT TIRE CENTERS 8 TIRES - P245/55R18 - POLICE Open 1,080.00 0.00 20-00703 05/18/20 00936 PATTMAN, JEFFREY 3 ACRYLIC BARRIER SHIELDS Open 593.44 0.00 20-00704 05/18/20 02712 OPTIMUM ** OPTONLINE SVC DPW- 5/16-6/15 Open 119.80 0.00 Resolution #20-65- Introduced by Council President Troast A Resolution – Authorizing the Auctioning of a Tub Grinder WHEREAS, pursuant to the provisions of N.J.S.A. 40A:11-36 the Borough of Ho-Ho-Kus may sell any personal property; and, WHEREAS, the Mayor and Council of the Borough of Ho-Ho-Kus have determined that said property is not needed for public purposes and wishes to divest same; and, WHEREAS, this sale will be in “as is” condition without express or implied warranties. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Ho-Ho-Kus, as follows: 1. The surplus property to be sold, as identified in Schedule A, shall be sold in an “as is” condition without express or implied warranties. 2. The successful bidder will be required to pay in cash or certified check made out to the Borough of Waldwick at the time of pick-up of the item. The Borough will not deliver any items to the successful bidder. 3. The items must be taken off our site within (72) hours after the conclusion of the sale. Number Item Description Minimum Bid 1 Morbark War Hog Model 2600 Tub Grinder $125,000 WHEREAS, the Borough of Waldwick and the Borough of Ho-Ho-Kus jointly purchased the aforementioned equipment at a 50-50 split and all proceeds from the auction will be split 50-50 between the two Boroughs. BE IT FURTHER RESOLVED that this resolution shall take effect immediately. Resolution #20-66- Introduced by Council President Troast A Resolution – Authorizing the Tax Collector to issue estimated tax bills for 3rd Qtr. Taxes WHEREAS, the Governing Body has determined that there will be insufficient case flow to support operation in late July 2020 unless third quarter revenue is received on time, and, WHEREAS, The Tax collector and the Chief Financial Officer have reviewed and computed an estimated tax levy in accordance with N.J.S.A. 54:4-66.3, NOW, THEREFORE, BE IT RESOLVED that the Governing Body of the Borough of Ho-Ho-Kus, County of Bergen, State of New Jersey, hereby authorizes that: The Tax Collector is directed to prepare and issue estimated tax bills using a rate of 2.255 for the Municipality of Ho-Ho-Kus for the third quarter 2020, in accordance with the provisions of N.J.S.A. 54:4- 66.2 et seq. The Tax Collector may take any additional steps necessary to immediately implement this resolution. Resolution #20-67- Introduced by Council President Troast A Resolution – Permission to allow a Congratulatory Banner for the 2020 Northern Highlands Graduates WHEREAS, on March 16, 2020 the Governor of New Jersey issued Executive Order 104 which, in part, prohibits gatherings of individuals for in-person graduation ceremonies related to the Covid-19 pandemic; and -8- WHEREAS, the H0-Ho-Kus Inn is requesting to install a temporary Congratulatory banner to recognize the 2020 Northern Highlands Graduates without zoning approval; NOW THEREFORE BE IT RESOLVED, that the Mayor and Council of the Borough of Ho-Ho-Kus grants permission for the Ho-Ho-Kus Inn to install a temporary Congratulatory Banner recognizing the 2020 Northern Highlands Graduates without zoning approval per sign ordinance 85-37 Article VII. BE IT FURTHER RESOLVED that this resolution shall take effect immediately. A motion was offered by Council President Troast and seconded by Councilman Crossley to approve Resolutions 20-64 through 20-67. Motion carried on a roll call vote – All present voting “Aye”. INTRODUCTION OF ORDINANCES ORDINANCE 2020-37 AN ORDINANCE TO ESTABLISH CHAPTER 71 OF THE CODE OF THE BOROUGH OF HO-HO-KUS TO REGULATE TEMPORARY STORAGE UNITS BE IT ORDAINED by the Mayor and Council of the Borough of Ho-Ho-Kus, County of Bergen, State of New Jersey, as follows: Section 71-1. Definitions: Temporary Storage Unit. An outdoor unit commonly referred to as a “pod,” “temporary garage,” “soft-side storage unit” or similar unit used to store home furnishings and/or personal items on a temporary basis during a time of home repair, construction, renovation or relocation. Section 71-2. Regulations Governing Temporary Storage Units. A. No person shall place upon any property in the Borough of Ho-Ho-Kus a temporary storage unit unless the owner of the property has obtained a temporary storage unit permit from the Building Department or Zoning Department. B. Application for such temporary storage unit shall be in writing on a form provided by the Borough and shall be presented to the Building Department or Zoning Department. C. Temporary storage units shall not exceed 160 square feet in foot print. D. The temporary storage unit shall be placed on the driveway or on alternative approved location as directed by the Borough Building Department or Zoning Department. E. The application shall be submitted to the Borough Building Department or Zoning Department, which shall review the application for completeness and issue said permit. F. The temporary storage unit shall be temporary in nature, and no temporary storage unit shall be placed or remain on the same premises more than 60 days cumulatively in a calendar year. The start date of the time period shall be the date of delivery, as shown on the delivery ticket, which must be supplied to the Building Department or Zoning Department Officer upon request. G. An initial temporary storage unit permit shall be issued for 30 days, provided however, that two extensions of up to 15 days for each extension of the permit may be granted. No more than two extensions may be granted. Any application for an extension shall be required to be submitted at least 14 days prior to the expiration of the initial permit or of the first extension. H. No more than one temporary storage unit may be placed upon any single residential property at one time. Section 71-3. Fees. The permit application and review fee shall be $50 for the initial temporary storage unit permit and $25 for each extension not to exceed two extensions. Section 71-4. Enforcement; Issuance Permit. A. The Police Department, Construction Official, Zoning Enforcement Officer and Property Maintenance Officer or their duly authorized designated persons are hereby authorized as enforcement officers of this Ordinance. B. It shall be the responsibility of the Borough Construction Official or Zoning Officer to issue temporary storage unit permits. Section 71-5. Violation and Penalties. Any person, firm, corporation and/or entity violating or neglecting to comply with any provision of this Ordinance shall be subject to a fine of up to $500 for the first offense and $750 for each and every subsequent offense. Each -9- and every day such violation or non-compliance exists shall constitute a separate offense and an additional fine shall be imposed as set forth herein. If any conditions/regulations are violated, the Borough can revoke the permit and request its removal immediately. Section 71-6. Severability. If any portion of this ordinance is adjudged unconstitutional or invalid by a court of competent jurisdiction, such judgment shall not affect or invalidate the remainder of this ordinance, but shall be confined in its effect to the provision directly involved in the controversy in which such judgment shall have been rendered. Section 71-7. Repealer. All ordinances or parts of ordinances which are inconsistent with the provisions of this Ordinance are hereby repealed to the extent of such inconsistency. Section 71-8. Effective Date. This ordinance shall take effect upon passage and publication as required by law. A motion was offered by Councilman Crossley and seconded by Councilman Iannelli to Introduce Ordinance #2020-37. Motion carried on a roll call vote – All present voting “Aye”. LIAISON REPORTS Recreation – Councilman Iannelli reported travel baseball is looking to start a short season in the month of July as things start opening up. All other sports are still on hold. Councilman Iannelli added as things start opening up, he would like to look into doing possibly a pop-up drive-in movie or a concert. He will provide more information as the Governor starts easing the restrictions. Library – Councilman Policastro reported he participated in the Library monthly Zoom meeting last night. The Library remains closed until further notice; however, they continue to offer virtual services and resources on-line. The Library Construction Bond Act Grant Application was submitted on Monday and as he previously stated this is a non-binding grant application requiring matching funds. If successfully awarded the Borough will evaluate and make a determination on funding at that time. Board of Education – Councilman Policastro reported he remains in close contact with school officials. On May 4th Governor Murphy announced all schools will remain closed for in-person instruction for the remaining of the school year, therefore, remote learning will be continuing through the 2019/2020 school year. Ambulance Corp. – Councilman Crossley spoke to Captain Hamm last week since there has not been a meeting since everything shut down. He stated there is not much to report as they have not been on many calls as they are not first responders when it comes to our community. Councilman Crossley suggested to him we should have some sort of meeting for some housekeeping and other various issues. Captain Hamm will consider. Fire Department – Councilman Shell report the Fire Department had their monthly meeting about 2 weeks ago. The department is in good spirits. All the people in the department that test positive for COVID-19 have recovered. Chamber of Commerce – Councilman Shell reported they are having every other week calls to share ideas to help business be successful in spite of the situation they are in. The Chamber has waived the annual membership dues to alleviate some financial issues on the businesses. They are reaching out on the Ho-Ho- Kus Mom’s FB page to let some business who may have suspended their membership informing them about the waiving of the membership fee and also to let at home business know they are eligible to join the chamber. Since the Taste of Ho-Ho-Kus is cancelled they are doing a virtual Taste of Ho-Ho-Kus, details can be found on their website. https://hohokuschamberofcommerce.com/ which will link you to their social media pages. The focus on the Ho-Ho-Kus campaign with the signs around town, the Go Fund Me fund is up to $27,000.00, their originally goal was $20,000.00. The first round of these donations by gift certificates from local HHK Businesses was donated to Valley Hospital Foundations, which in turn they use those donations to purchase goods from the HHK Merchants. This week they will be giving these give cards to the first responders, DPW in town as well as the employees of the post office. Councilman continue stated there was some question whether Richard Run is scheduled to take place. Councilman stated the date is reserved, -10- however since it’s not until October, further information will follow as to when things start being back to some sort of normalcy. Take out Tuesday still is continuing. Questions came up regarding outdoor dining when restaurants start re-opening, some concerns are if you have seating outside will pedestrians be able to walk on the sidewalk while be socially distancing. He will keep everyone posted when we get more information from the State, County and Health Officials going forward. Mayor added he has seen some restaurants installing plexiglass and suggested maybe that is something we can do between tables and pedestrians. Borough Clerk – Borough Clerk reported the Primary Day Election had been moved to July 7 th. She stated all registered voters will be sent a mail-in ballot. Every voter who appears on election day will have to vote provisionally with the exemption of voters with disabilities may vote on an ADA-accessible voting machine. More information to follow. MAYOR REMARKS Mayor stated he has been on the phone with the Governor’s Office and the County Officials on a regular basis. There have been some good signs with the number of cases in this area not increasing. Our OEM team has been meeting via teleconference every three days; however, we went down to once a week. Mayor acknowledged two long term residents of their passing of Chip Delray and Frank Burr and sends condolences to their families. ADJOURNMENT On a motion by Councilman Crossley, seconded by Councilwoman Moran, the meeting was adjourned at 8:15 p.m. Motion Carried by voice vote – all present voting “Aye”. Respectfully submitted, Joan Herve, RMC/CMR Borough Clerk -11-  Borough of Ho-Ho-Kus County of Bergen Mayor and Council Reorganization Meeting January 7, 2019 7:00 p.m. 12  Borough of Ho-Ho-Kus County of Bergen Mayor and Council Reorganization Meeting January 7, 2019 7:00 p.m. 13