Board of Public Works and Safety

MINUTES OF THE REGULAR MEETING BOARD OF PUBLIC WORKS AND SAFETY CITY OF HOBART, LAKE COUNTY, INDIANA DECEMBER 18, 2013 Call to Order – Moment of Silence: Mayor Snedecor called the meeting to order at 4:08 p.m. followed by the Pledge of Allegiance and a moment of silence. Mr. Snedecor asked that those present keep the family of Rich Kobza, a former Clerk-Treasurer and good friend in their caring thoughts during this difficult time of his passing. Roll Call: The following members were present: Mayor Snedecor, Mr. Lain and Mr. Ehrhardt. Also present: Attorney DeBonis, Clerk-Treasurer Longer and Trish White, C-T Admin Asst. Reading of Minutes: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to accept and approve the Regular Meeting minutes of December 4, 2013 as presented. All aye, motion carried. (3-0) Correspondence: Mr. Lain stated that he received a letter from Andy Garber, 508 S. Wabash Place: It was a letter of thanks to the City for the transportation that was provided to him allowing him to get to the airport to go on the Honor Flight to Washington D.C. Veteran Memorial. Mr. Lain read the letter into the record, and thanked Mr. Garber for his service to our Country. Approval of Claims: Motion by Mr. Ehrhardt, seconded by Mr. Lain, to accept and approve the claims lists and payroll claims lists as presented. All aye, motion carried. (3-0) Approval of Agenda: Mr. Snedecor requested the addition of: HFD promotions to be considered. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the agenda as amended. All aye, motion carried. (3-0) Unfinished Business: Resolution No. 2013-06: A Resolution Determining the Lowest Responsible and Responsive Bidder and Award of the Contract for the Acquisition of a Fire Department Pumper: Attorney DeBonis prepared Resolution 2013-06 based on information provided in the bids and the recommendation of the Fire Department. Resolution 2013-06 was read aloud. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to accept and approve Res. 2013-06 finding Fire Services 2013 E-1 unit to be the most responsible and responsive bid. All aye, motion carried. (3-0) New Business: Review and Ratification of Teamsters Renewal Contract: Kent Moore was present as the Teamster Rep. Mr. Snedecor stated that Section 7: of Article 4, needed to reflect a .28 cent per hour increase not a 1.5% increase. This section also includes CDL drivers to receive an additional pay of $600.00 a year divided into 26 pays for keeping their license in good standing. John Dubach has money in his budget to allow for an increase of $50.00 for clothing allowance. Mr. Moore thanked Mrs. Longer and Mr. Snedecor for taking the time to work something out together. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve Mr. Snedecor and Mrs. Longer to authorize and attest the 2014-2015 Teamsters 142 Contract. All aye, motion carried. (3-0) Board of Works Minutes: December 18, 2013 1 Review and Approval of Extension of Annual Asphalt Paving Contract: Walsh & Kelly, Inc.: City Engineer Phil Gralik stated that Walsh and Kelly agreed to renew the contract another year at the same rate as the past two years. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to accept and approve extension of the Walsh and Kelly 2013-2014 paving contract. All aye, motion carried. (3-0) Review and Approval of 2014 School Crossing Guard Contracts: The Board reviewed the contracts discussion was held. Motion by Mr. Snedecor, seconded by Mr. Lain, to approve these contracts as presented. All aye, motion carried. (3-0) Authorization to Solicit Bids: Public Safety Vehicles / Police Dept. Pick-up Trucks: Chief Zormier is requesting to solicit bids for 12 new public safety vehicles specs to include prices for both white or black trucks. Mr. Snedecor stated that pickup trucks would be useful in inclement weather. Advertise for bids to be due Jan. 15, 2014 and awarded Feb. 5, 2014 at the BOW Meeting. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the solicitation of bids. All aye, motion carried. (3-0) Board of Works Appointment to Plan Commission for 2014: Mr. Lain and Mr. Snedecor nominated Mr. Ehrhardt to the Plan Commission for 2014. Hearing no other nominations, Motion by Mr. Lain, seconded by Mr. Snedecor, to appoint Mr. Ehrhardt to the Plan Commission for 2014. All aye, motion carried. (3-0) Signing of the Mylars: 3-Lot Subdivision (Speer-Peck Subdivision): Mr. Ehrhardt stated the Plan Commission vote was unanimous in favor of this subdivision. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve signing of the Mylars. All aye, motion carried. (3-0) Fire Department Promotion consideration: Acting Fire Chief Ellenberger addressed the Board stating that turns and promotions are typically given at the end of the year for the start of the New Year in the Fire Department. With 3 different shift turns it makes things very complicated to move Firefighters around mid-year as this changes everyone’s schedule. He requested approval to promote Tom Castle to Battalion Chief and Luke Donsbach to the Captain position. Motion by Mr. Snedecor, seconded by Mr. Ehrhardt, to approve the promotions within the Fire Department as stated. All aye, motion carried. (3-0) Announcements: Councilman Dave Vinzant addressed the Board requesting that patrol be increased and a speed study be done at the 4th Place in Greenwood Subdivision both morning and early evening. Mayor Snedecor asked Chief Zormier to look into this and follow up on this matter. Mr. Snedecor asked if anyone wished to address the Board there was no response. He wished everyone a very Merry Christmas and Happy New Year. Adjournment: Motion by Mr. Ehrhardt to adjourn. All aye, motion carried. (3-0) The meeting adjourned at 4:56 p.m. ____________________________ ______________________________ SECRETARY PRESIDING OFFICER Board of Works Minutes: December 18, 2013 2