Board of Public Works and Safety

MINUTES OF THE REGULAR MEETING BOARD OF PUBLIC WORKS AND SAFETY CITY OF HOBART, LAKE COUNTY, INDIANA JANUARY 15, 2014 Call to Order – Moment of Silence: Mayor Snedecor called the meeting to order at 4:08 p.m. followed by the Pledge of Allegiance and a moment of silence. Roll Call: The following members were present: Mayor Snedecor and Mr. Lain. Also present: Attorney DeBonis, Clerk-Treasurer Longer and Trish White, C-T Admin Asst. Absent: Mr. Ehrhardt Reading of Minutes: Motion by Mr. Lain, seconded by Mr. Snedecor, to accept and approve the Regular Meeting of the December 18, 2013 as presented. All aye, motion carried. (2-0) Correspondence: Mrs. Longer provided a list of transfers and encumbrances. She stated that the City of Hobart ended 2013 healthy. She has received a letter from Standard and Poors and the City of Hobart is at an A+/Stable rating for another 2 years. Approval of both 2013 and 2014 Register of claims and Payroll claims: After review of year end 2013 claims. Motion by Mr. Lain, seconded by Mr. Snedecor, to accept and approve the claims lists and payroll claims lists of year ending 2013 as presented. All aye, motion carried. (2-0) After review of the 2014 claims. Motion by Mr. Lain, seconded by Mr. Snedecor, to accept and approve the claims lists and payroll claims lists of the beginning of 2014. All aye, motion carried. (2-0) Approval of Agenda: Mr. Snedecor requested the addition of: Hodge Tree Service contract. Motion by Mr. Lain, seconded by Mr. Snedecor, to approve the agenda as amended. All aye, motion carried. (2-0) Unfinished Business: Review of Bids: 1-12 New Police Package Four-Door Pickup Trucks: Attorney DeBonis advised the Board of Works and the appropriate Department Heads to take these bids under advisement. Motion by Mr. Snedecor, seconded by Mr. Lain, to take bids under advisement, allowing time to review and for a recommendation by the City Attorney. All aye, motion carried. (2-0) New Business: Request to retain landscaping in City easement: Ronald Bennett, re: 30 N. Connecticut St.: Mr. Bennett was present. He had a decorative corner fence in the easement of property that was damaged by IN American Water Company, they have replaced his fence that they damaged at no expense to him and he is requesting that the Board allow him to keep the fence as it has been there since he purchased the property. Councilman Maggio stated he did not see any reason why the fence should not remain in place as it has been there thirty plus years. Mr. Dubach advised there is no conflict or interference with the Public Works Dept. preforming their job to date. Motion by Mr. Snedecor, seconded by Mr. Lain, that no enforcement be taken allowing the fence to remain in place, but should it be removed in the future, it will not be permitted to be reinstalled. All aye, motion carried. (2-0) Board of Works Minutes: January 15, 2014 1 Consideration of Contract Renewal: Historic Landmarks Foundation Indiana: Mr. Snedecor stated that Tiffany Tolbert has worked closely with the City Historic Preservation Commission and downtown improvements. After speaking with the staff they recommend continuing working with her. The amount of the contract is $4,000 and an additional $35.00 per member due March 31, 2014. Motion by Mr. Lain, seconded by Mr. Snedecor, to renew this contract another year as presented. All aye, motion carried. (2 -0) Consideration of Contract Extension for 2014 Paint Recycling: Porter County Recycling & Waste Reduction District: Mr. Dubach stated that they work well with the City. Motion by Mr. Lain, seconded by Mr. Snedecor, to renew this contract for 2014 as presented. All aye, motion carried. (2-0) Review and Approval: Conflict of Interest Disclosure Statements for 2014: Disclosure statements have been filed by Mayor Snedecor, Clerk-Treasurer Longer and Councilman Claussen. Motion by Mr. Lain, seconded by Mr. Snedecor, to approve the conflict of interest forms as presented. All aye, motion carried. (2-0) Signing of Mylars: 1-lot Subdivision for McDonald’s re: 7915 Ridge Road: The demo, new construction and stormwater agreement is already all on file. Motion by Mr. Lain, seconded by Mr. Snedecor, to approve mylars as presented upon the recommendation of the Plan Commission and City Engineer. All aye, motion carried. (2-0) Consideration of Contract Renewal: Hodge Tree Service: This is an annual $5,800 yearly contract and includes additional work at a rate of $95.00 per hour. These fees would be paid from the Public Works Dept. budget. Motion by Mr. Snedecor, seconded by Mr. Lain, to renew this contract as presented thru 2/1/15. All aye, motion carried. (2-0) Announcements: Mrs. Longer stated that 150 employees have already attended the Employee Handbook Training Ethics Training has had over 100 employees attend this week; and Health Screening started this morning and 124 employees attended screening. Mr. Snedecor asked if there was anyone who wished to address the Board and there was no further response. Adjournment: Motion by Mr. Lain to adjourn. All aye, motion carried. (2-0) The meeting adjourned at 4:36 p.m. ____________________________ ______________________________ SECRETARY PRESIDING OFFICER Board of Works Minutes: January 15, 2014 2