Board of Public Works and Safety

MINUTES OF THE REGULAR MEETING BOARD OF PUBLIC WORKS AND SAFETY CITY OF HOBART, LAKE COUNTY, INDIANA FEBRUARY 5, 2014 Call to Order – Moment of Silence: Mayor Snedecor called the meeting to order at 4:08 p.m. followed by the Pledge of Allegiance and a moment of silence. Roll Call: The following members were present: Mayor Snedecor, Mr. Lain and Mr. Ehrhardt. Also present: Attorney DeBonis, Clerk-Treasurer Longer and Trish White, C-T Admin Asst. Reading of Minutes: Motion by Mr. Lain, seconded by Mr. Snedecor, to accept and approve the minutes of the Regular Meeting of the January 15, 2014 as presented. All aye, motion carried. (3-0) Correspondence: Mr. Snedecor thanked all the departments for their snow removal efforts during the recent and ongoing storms. Approval of Register of Claims and Payroll Claims: Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the register of claims and payroll claims as presented. All aye, motion carried. (3-0) Approval of Agenda: Mr. Snedecor requested the addition of Resolution 2014-01, a companion resolution to the award of bid for the police package pick-up trucks and the addition of Resolution 2014- 02 related to a Special Purchase CNG Garbage Truck. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the agenda as amended. All aye, motion carried. (3-0) Unfinished Business: Resolution 2014-01: A Resolution Determining the Lowest Responsible and Responsive Bidder and Award of the Contract for the Acquisition of New Police Package Four-Door Pickup Trucks: The Resolution was read. Attorney DeBonis reviewed the resolution and Chief Zormier discussed the advantages of the 4-wheel drive vehicle with a truck bed for carrying barricades and traffic cones that could be used in an emergency. Motion by Mr. Snedecor, seconded by Mr. Ehrhardt, to approve Resolution 2014-01 as presented. All aye, motion carried. (3-0) New Business: Acceptance of Easements: Ash Street Storm Sewer Construction: Phil Gralik, City Engineer, recommended approval of acceptance of these easements to facilitate the construction of the storm sewer system along Ash Street, south of 10th St. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to accept the easements of Mr. & Mrs. Rogers and Mr. & Mrs. Bond as presented. All aye, motion carried. (3-0) Review of Interagency Agreement: License from Hobart Sanitary District for use of parcel for benefit of Hobart Police Department: A revised Agreement was distributed and Attorney DeBonis explained that this agreement includes two (2) parcels: one for the land where the shooting range will be located and one for the access road. He noted the Sanitary Board will sign the revised agreement at their next regular meeting in February. Motion by Mr. Snedecor, seconded by Mr. Lain, to approve the Interagency Agreement for the two (2) parcels as presented. All aye, motion carried. (3-0) Board of Works Minutes: February 5, 2014 1 Resolution 2014-02: A Resolution Authorizing Special Purchase of One (1) CNG Fueled Garbage Truck Pursuant to Grant Award: The Resolution was read. John Dubach, Public Works Supt., explained that two grants were received by the City for this specific truck which runs on compressed natural gas (CNG): one from IDEM in the amount of $71,425 and one from BP in the amount of $114,263. The balance of the cost of the truck in the amount of $99,980 will be paid by the City. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve Resolution 2014-02 as presented. All aye, motion carried. (3-0) Announcements: Mr. Snedecor welcomed Sergio Mendoza as the new City Planner who began his duties on February 3rd. Mr. Snedecor stated the Mayor's Prayer Breakfast had to be postponed due to weather and is now scheduled for Wednesday, February 26th at 7:30 a.m. at Augustana Lutheran Church. Mr. Snedecor asked if there was anyone who wished to address the Board and there was no further response. Adjournment: Motion by Mr. Ehrhardt to adjourn. All aye, motion carried. (3-0) The meeting adjourned at 4:33 p.m. ____________________________ ______________________________ SECRETARY PRESIDING OFFICER Board of Works Minutes: February 5, 2014 2