Board of Public Works and Safety

MINUTES OF THE REGULAR MEETING BOARD OF PUBLIC WORKS AND SAFETY CITY OF HOBART, LAKE COUNTY, INDIANA May 17, 2017 Call to Order/Pledge to the Flag: Mayor Snedecor called the meeting to order at 3:35 p.m. followed by the Pledge of Allegiance. Roll Call: The following members were present: Mr. Lain, Mr. Ehrhardt, and Mr. Snedecor. Also present: C-T Longer, and Admin. Asst. C. Govert. Reading of Minutes: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to accept the minutes of the Regular Meeting of May 3, 2017 as presented. All aye, motion carried. (3-0) Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the minutes of the Special Meeting of May 5, 2017 as presented. All aye, motion carried. (3-0) Correspondence: Update on 61st Ave. Project: Brandon Towle distributed a status update report to the Board. Over the last half of winter and early spring, all of the precast, decorative median walls have been installed between the roundabout and SR 51. Rieth-Riley completed the colored concrete between the curb and medians. Over the past two weeks T&J Services began installing the plants and trees in the medians. Currently a subcontractor is installing the irrigation system in the medians and roundabout. The landscaping contractor will continue to install the plants and trees throughout the project, including the gateway to Deep River Dr. In the coming weeks, NIPSCO will be on site to work on switching over the underground utilities between the bridge and roundabout. G. E. Marshall will be on site working on all of the final clean-up and punch-list work on the project. Construction is finally coming to a close and all of the finishing touches are coming together. Mayor Snedecor noted that the ribbon cutting for the 61st Ave. project will take place on June 22, 2017. Attorney DeBonis arrives. Mayor Snedecor stated that there was a ribbon cutting ceremony held on Monday, May 15 th for the 60th and Liverpool project. He noted that this project bringing sewer and water utilities to the residents was a cooperative effort of the Hobart Sanitary/Stormwater District, the Army Corps of Engineer and Congressman Visclosky. Approval of Register of Claims and Payroll Claims: Motion by Mr. Ehrhardt, seconded by Mr. Lain, to accept and sign the register of claims and payroll claims as presented. All aye, motion carried. (3-0) Approval of Agenda: Mr. Snedecor asked the Board to allow the addition of the City Engineer’s Grant consideration for the rear parking lot of City Hall, and to remove the Property Maintenance/Parking Issue at 3879 Maple at the request of Sgt. Russo from the agenda. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the agenda as amended. All aye, motion carried. (3-0) Unfinished Business: Continued: Request to Remove 2 Trees in Easement: Mr. Gilbeau, re: 414 Woodland Ct.: Mr. Gilbeau was not present. Mr. Dubach, Public Works Supt., stated that only one tree on the property meets the City’s criteria for removal. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to have Mr. Dubach meet Board of Works Minutes: May 17, 2017 1 with the homeowner and allow the removal of one tree and the restoration of the easement at the homeowner’s expense and to have the other tree put on the City list for removal. All aye, motion carried. (3-0) Continued: Request to Remove Tree in Easement: Mark Goetzke, re: 110 Beverly Blvd.: Mr. Goetzke was not present. Mr. Dubach, Public Works Supt., has spoken to Mr. Goetzke and explained that the tree does not meet the City’s criteria for removal. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to have Mr. Dubach meet with the homeowner and approve tree removal and easement restoration at the homeowner’s expense. All aye, motion carried. (3-0) Approval of list of City Equipment to be put up for Public Auction: May 25, 2017 at 10:00 a.m.: Mr. Snedecor thanked the Department Heads and the Clerk-Treasurer for all of the work in putting this together. C-T Longer said that the list is a work in progress, as of this afternoon 2 more squad cars and a Sanitary District truck will be added. The auction will be held at 10:00 a.m. on May 25, 2017 at the Public Works Yard. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the list of City Equipment to be put up for Public Auction as presented and giving the Clerk-Treasurer the discretion to amend as needed. All aye, motion carried. (3-0) Mrs. Longer will provide a report to the Board after the auction is complete. New Business: Request for Speedbumps in Villages of Lake George Neighborhood: Edward Persin, 1317 Csokasy Ln.: Mr. Persin was not present. Discussion about alternatives to speedbumps was held. The City Engineer will continue to review other options. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to deny the request for speedbumps in the Villages of Lake George Neighborhood. All aye, motion carried. (3-0) Signing of Mylars and Approval of Drainage Swale Maintenance Agreement: a 3-lot Subdivision (Resubdivision of Part of Lot 3, Block 2, Hobart Farms Addition) located on the NW corner of Ash and 12th St. zoned R-2, 1.02 acres: Steve and Sandy Pierce: The Plan Commission gave this subdivision a favorable recommendation and no bond is required. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve and sign the Mylars and approve the Drainage Swale Maintenance Agreement as presented. All aye, motion carried. (3-0) Consideration of Reimbursement Agreement with NIPSCO: re: 3rd St. Streetscape Utility Relocation; Resolution 2017-03: A Joint Resolution between the Board of Works, Storm Water Management, and the Redevelopment Commission: A Resolution Establishing an Inter-Agency Agreement for the Administration and Cost Sharing of NIPSCO Relocation and Engineering Costs for Third Street Streetscape Project: Attorney DeBonis explained the need for the Joint Resolution. One of the first steps in the project to replace the 3rd Street Bridge is to relocate the power lines which will be done by NIPSCO, from Main St. to the other side of the bridge. The project is estimated to cost $439,997 and 3 City agencies will share the cost, the Board of Works, Storm Water Management and the Redevelopment Commission, with the Board of Works portion being $117,332.53. The Resolution was read. Motion by Mr. Snedecor, seconded by Mr. Lain, to approve Resolution 2017-03 as presented. All aye, motion carried. (3-0) Consideration of Extension of Lease Agreement: Johnson Farm Services re: east end of 6th Street: Mr. Snedecor said that there are no immediate plans to use this site and recommends approval for a 1 year lease with the possibility for extension. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the Lease Agreement with Johnson Farm Services as presented. All aye, motion carried. (3-0) Board of Works Minutes: May 17, 2017 2 Lake Michigan Coastal Program Grant: Green Infrastructure around City Hall, Phil Gralik, City Engineer: Mr. Gralik explained that the grant is a 1:1 match and that Storm Water Management will fund the match. Discussion was held about the modifications proposed for the parking lot behind City Hall to alleviate some stormwater issues. Permission is needed to move forward as the Board of Works owns the property. Motion by Mr. Snedecor, seconded by Mr. Ehrhardt, to approve potential modifications to City Hall and have the Stormwater District contract the design and engineering and return to the Board of Works with the site design. All aye, motion carried. (3-0) Announcements: Mr. Snedecor asked if there was anyone who wished to address the Board and there was no response. Adjournment: Motion by Mr. Ehrhardt, to adjourn the meeting. All aye, motion carried. (3-0) The meeting adjourned at 4:24 p.m. ______________________ ____________________________ SECRETARY PRESIDING OFFICER Board of Works Minutes: May 17, 2017 3