Board of Public Works and Safety

MINUTES OF THE REGULAR MEETING BOARD OF PUBLIC WORKS AND SAFETY CITY OF HOBART, LAKE COUNTY, INDIANA June 7, 2017 Call to Order/Pledge to the Flag: Mr. Lain called the meeting to order at 3:30 p.m. followed by the Pledge of Allegiance. Roll Call: The following members were present: Mr. Lain and Mr. Ehrhardt. Also present: Attorney DeBonis and C-T Longer. Absent: Mr. Snedecor Reading of Minutes: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to accept the minutes of the Regular Meeting of May 17, 2017 as presented. All aye, motion carried. (2-0) Correspondence: Update on 61st Avenue and Streetscape Projects: Brandon Towle, BF&S, stated the 61st Avenue project is at the punch list stage and will be finished up next week. He distributed a status update on the Streetscape project which broke ground about three weeks ago, stating the water main installation is complete and work is continuing on the storm sewer and sanitary sewer main. The relocation of the gas main has also begun. Approval of Register of Claims and Payroll Claims: Motion by Mr. Ehrhardt, seconded by Mr. Lain, to accept and sign the register of claims and payroll claims as presented. All aye, motion carried. (2-0) Approval of Agenda: Additions requested: Summer Market Contract: Island 49 Band for June 8th; Signing of Mylars: Grand Trunk Subdivision; Property Maintenance Issues re: 230 S. Wisconsin St.; and Res. 2017-04 related to the awarding of the CNG Station contract. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the agenda with the additions. All aye, motion carried. (2-0) Unfinished Business: Review for Full Compliance: Unsafe Building: Michael & Christine Nelson re: 1105 Lillian St.: Mike Hannigan, Building Official, stated a Demolition permit has been issued and requested the Board continue this matter for two weeks. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to continue this item until the June 21, 2017 Board Meeting and for the owners to show full compliance at that time. All aye, motion carried. (2-0) New Business: Property Maintenance Issues: Darrell Goss and Catherine Matusik, re: 230 S. Wisconsin St.: Sgt. Russo, HPD Code Enforcement, stated the property is being brought into compliance and recommended continuing this matter until July 5, 2017 to allow the owners to show full compliance. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to continue this matter to the July 5, 2017 Board Meeting, expecting full compliance at that time. All aye, motion carried. (2-0) Request for Outdoor Dining: El Capitan Restaurant, re: 327 Main St.: Ms. Jiminez, representing ElCapitan was present and requested permission to place 4-6 tables outside during the summer months. She stated fencing would be required as alcohol would be served in the outside space. She also requested Board of Works Minutes: June 7, 2017 1 permission to place a boat on the roof of the building. Mr. Ehrhardt stated this property is in the Historic District and that request would need to go to the Historic Preservation Board to determine appropriateness and directed her to discuss this with the City Planner. Mr. Lain reviewed a list of minimum requirements for outdoor dining areas including: barriers must be made of metal or wood, dark in color, line the full perimeter if serving alcohol and comply by all laws as to the sale of alcohol; must be 36” – 48” in height with no greater than a 27” open space between the sidewalk grade and the bottom of the barrier; must comply with all ADA requirements including a minimum of 36” from the curb or any sidewalk obstruction (street lights, poles); must be portable, not affixed to the sidewalk; and a site plan must be approved by City Staff prior to final approval being granted. Mr. Lain suggested the owner work with the Building Department and the City Planner for ADA compliance and site plan review. Motion by Mr. Ehrhardt, seconded by Mr. Lain to set this item for review at the June 21, 2017 meeting of the Board after petitioner meets with staff for site plan and ADA compliance requirements. All aye, motion carried. (2- 0) Request for Handicap Parking in front of home: Florence Lapotka, re: 6908 Dunlin Ct.: Ms. Lapotka was present and provided a doctor’s note regarding her handicapped son. She discussed unloading and loading his wheelchair in the car but noted that she uses the driveway for loading. She stated her larger issue was her neighbor parking too close to the end of her driveway which causes an issue of her being able to back out on to the street. Discussion followed. Chief Zormier stated that if the parking on the street is legal there is nothing for the department to enforce. Ms. Lapotka stated the issue is only with one neighbor and the Police Chief stated he would send an officer over to have a discussion with the neighbor about parking. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to deny the request for a handicap parking designation on the street. All aye, motion carried. (2-0) Request for Use of unimproved alleyway for use of driveway and Permission to Remove Trees: Kenneth Ensign, re: 220 N. Wabash St.: Mr. Ensign was present and requested the City either cut down the tree or give him the property and he would clean it up. Mr. Dubach stated this area is an unimproved alleyway but recommended the City not take any issue if Mr. Ensign would like to clean up the area but noted the tree in question is alive and is not on the schedule to remove. Attorney DeBonis noted the alley is dedicated to the city as a platted alleyway and would not be given to the homeowner. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to allow the property owner to remove brush and trees on the unimproved alleyway at his expense if he desires to do so. All aye, motion carried. (2-0) Request for Speed Limit Sign: west on 49th Ave. between Liverpool and nursing home re: Sebo’s Nursing & Rehabilitation, 4410 W. 49th Ave.: Melissa Cox, HFA, Sebo’s: No one was present representing Sebo’s on this request. Chief Zormier stated there are two signs going eastbound but none on the westbound side of the roadway. He recommended placement of a speed limit sign within 1 mile of Liverpool Rd. on the westbound side of the road. Mr. Dubach agreed and stated he would place the sign. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the request and advise Public Works Dept. to place a speed limit sign on the westbound lane of 49th. All aye, motion carried. (2-0) Mr. Dubach agreed and stated his department would place the sign. Request to Plant Tree in Easement: Elbert Hurd, 41 N. Wabash St.: Mr. Hurd was not present. Mr. Dubach stated there was no issue about planting the tree in the easement area but the tree must be on the City’s approved tree list. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the request to plant a tree on the easement at the owner’s expense provided the tree is on the City’s approved tree list. All aye, motion carried. (2-0) Board of Works Minutes: June 7, 2017 2 Request for Approval of placement of Gateway boulder on City Easement: corner of LaSalle & 49th Ave.: Kelly Goodpastor, Environmental Resource Coordinator, requested placement of the boulder designating the Nature District, stating it is similar to other boulders being placed throughout the City. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the placement of boulder on the City easement as requested with the proper set-backs in place. All aye, motion carried. (2-0) Request for Approval to Issue RFP re: 2017 City Paving: Phil Gralik, City Engineer, stated INDOT had recently advised that a solicitation for paving in 2017 was required to be eligible for Community Crossing grants in 2017. Earlier today he was notified that a solicitation was not required but a contract signed in 2017 was needed. He has discussed the matter with Attorney DeBonis and since the City had previously approved the extension of the 2016 paving contract for 2017, a new form of contract for 2017 will be presented at a future meeting and no solicitation is needed. Motion by Mr. Ehrhardt, seconded by Mr. Lain, that in lieu of a request for an RFP for 2017 paving, the City will enter into a paving contract for 2017, renewing the prior 2016 contract which was obtained by a sealed bid process. All aye, motion carried. (2-0) Mr. Gralik and Attorney DeBonis will provide the form of contract at a future meeting. Request for Approval to Issue RFP re: Replacement of City of Hobart Communications Tower: Phil Gralik, City Engineer stated the City is interested in issuing an RFP to least the footprint of space for a communications tower with a royalty payment coming to the City. Attorney DeBonis noted the tower would be placed adjacent to the Hobart Police Department and would replace the City’s tower with a requirement that the City’s equipment would also be placed on the new tower. The RFP would be published one (1) time at least 2 weeks prior to the submission date of June 30, 2017. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to issue the RFP for the Replacement of the City of Hobart Communications Tower as presented. All aye, motion carried. (2-0) Request for Awarding of Contract and Notice to Proceed: re: CNG Fueling Station: Attorney DeBonis presented Resolution 2017-04: A Resolution Confirming Award of Contract and Form of Contract for Compressed Natural Gas Fueling Station. The Resolution was read. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve Resolution 2017-04 as presented. All aye, motion carried. (2-0) Consideration of Long Term Maintenance Agreement: Halfman Rentals, 3495 E. 84th Place: Tim Kingsland, HSD Coordinator, presented the Agreement and recommended approval. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the Long Term Maintenance Agreement for 3495 E. 84th Place as presented. All aye, motion carried. (2-0) Orders to Comply: Unsafe Building: Jonathan Lawson, re: 919 W. 7th Place: Mr. Lawson was present and stated he purchased the home in January with a partner but the partner pulled out of the deal and the rehabilitation planned was too large a job for him to handle. Mr. Hannigan recommended demolition of the structure. Discussion followed. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to set this for review on July 5, 2017, requiring the owner to clean up the exterior and interior of the property prior to that meeting and to bring in a timeline and contracts for the remaining work to be done to bring the property into compliance. All aye, motion carried. (2-0) Attorney DeBonis noted if the owner sells the property, he is obligated to inform the new owner of these proceedings pending. Board of Works Minutes: June 7, 2017 3 Request for a Refund: Permit # BP2017-0311, Home Pro of Valparaiso, re: 3200 Tulip Lane: Mr. Hannigan recommended the refund as the property owner changed the style of the work to be done and a new permit was issued for that work. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the refund of the building permit fee under BP2017-311 to Home Pro of Valparaiso. All aye, motion carried. (2-0) Consideration of various easement documents: Attorney DeBonis stated he would have easement documents for the next meeting of the Board. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to remove this item from the agenda. All aye, motion carried. (2-0) Consideration of Summer Market Contract: Island 49 for a performance on June 8, 2017: Hobart Events is requesting approval of this contract as the prior scheduled band had canceled. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the performance contract as presented for Island 49 to perform at the summer market on June 8, 2017. All aye, motion carried. (2-0) Signing of Mylars: Grand Trunk Subdivision, a 2-lot subdivision located north and west of Grand Blvd. & Ainsworth Road, zoned R-3 and B-2, 9.2 acres: The Plan Commission recommended approval of this subdivision and no bond is required for public improvements. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the subdivision as presented and to execute the mylars. All aye, motion carried. (2-0) Announcements: Mr. Lain asked if there was anyone who wished to address the Board and there was no response. Adjournment: Motion by Mr. Ehrhardt, to adjourn the meeting. All aye, motion carried. (2-0) The meeting adjourned at 4:40 p.m. ______________________ ____________________________ SECRETARY PRESIDING OFFICER Board of Works Minutes: June 7, 2017 4