Board of Public Works and Safety

MINUTES OF THE REGULAR MEETING BOARD OF PUBLIC WORKS AND SAFETY CITY OF HOBART, LAKE COUNTY, INDIANA June 21, 2017 Call to Order/Pledge to the Flag: Mayor Snedecor called the meeting to order at 3:31 p.m. followed by the Pledge of Allegiance. Roll Call: The following members were present: Mr. Lain and Mr. Ehrhardt and Mayor Snedecor. Also present: Attorney DeBonis, C-T Longer and Admin. Asst. C. Govert. Reading of Minutes: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to accept the minutes of the Regular Meeting of June 7, 2017 as presented. All aye, motion carried. (3-0) Correspondence: Update on Streetscape Project: Brandon Towle, BF&S, distributed a status report to the Board. Sanitary and water main are complete with water services and sanitary laterals connected to properties on Center Street between 2nd and 3rd Street, and most of the storm sewer is complete with a few remaining at 2nd and Center Streets. Early next week will include the installation of the new gas main and duct bank under Center Street for future use. Concrete crews are expected to be on site late next week. Cpl. Simon Gresser, HPD, introduced the newest addition to the K-9 team, “Hatchet”. Officer Cody Riggle and Hatchet are currently undergoing narcotics training and will be hitting the streets in mid-July. The Mayor noted that the K-9 team has a fundraiser each year and those funds were used to purchase Hachet, at no cost to the taxpayers. Motion by Mr. Snedecor, seconded by Mr. Ehrhardt, to acknowledge “Hatchet” as a member of the Hobart Police Department K-9 unit. All aye, motion carried. (3-0) Phil Gralik, City Engineer, addressed sign replacement through-out the city and C-T Longer read the following statement into the record: The City of Hobart has undertaken a sign replacement safety project with federal funds to replace all regulatory signs within the city and bring them into compliance with federal highway regulations. These regulations govern the location, size, height, reflectivity, font, and wording of all street signs. In order to be compliant these signs can no longer be mounted to utility poles and new posts must be driven into the ground. Also, co-locating street name signage on regulatory signs, such as a stop sign, is frowned upon though not outright disallowed. Because of the larger sign requirements, many existing posts will have to be replaced in order to support the new signage. The total construction cost is $472,748.30 with 90% of the cost paid with federal safety funds. Hawk Enterprises was the low bidder and INDOT awarded the contract to them. The work should be completed by November 27, 2017. Approval of Register of Claims and Payroll Claims: Motion by Mr. Ehrhardt, seconded by Mr. Lain, to accept and sign the register of claims and payroll claims as presented. All aye, motion carried. (3-0) Approval of Agenda: Mr. Snedecor asked the Board to add Brickie Gyros request for July 4th Food Cart to the agenda. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the agenda with the addition. All aye, motion carried. (3-0) Unfinished Business: Board of Works Minutes: June 21, 2017 1 Review for Full Compliance: Unsafe Building: Michael & Christine Nelson re: 1105 Lillian St.: Mr. and Mrs. Nelson were not present. Mr. Hannigan, Building Official, stated that the building has been demolished by the homeowner and the site has been cleaned up. He recommends this item be removed from the agenda. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to accept compliance and remove this item from the agenda. All aye, motion carried. (3-0) Final Review: Request for Outdoor Dining: El Capitan Restaurant, re: 327 Main St.: Petitioner was not present. Mr. Lain reviewed the information and stated that El Capitan was asked to come back with an approved site plan. Discussion was held about having an application process and guidelines in writing. Mr. Snedecor said it may become necessary to adopt an ordinance in the future. Sergio Mendoza, City Planner, said that he would reach out to El Capitan and work on a site plan if they are still interested. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to continue this item for review at the July 5, 2017 meeting. All aye, motion carried. (3-0) New Business: Request for “No Parking from here to corner” sign: Bracken Parkway and Merganser Street, Mike & Kristen Lotkowski, 7247 Merganser St.: Mr. and Mrs. Lotkowski were not present. Mr. Lain and Mr. Ehrhardt both visited the site and agree that it is a problem when residents park on both sides of the street. John Dubach, Public Works Supt., agrees that a sign is merited as the streets are narrow throughout all of the Barrington Ridge Subdivision. There was some discussion as to where to place the sign, Chief Zormier stated that the standard length is usually 15 feet from the stop sign. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to set this item over for review at the July 5, 2017 meeting and have staff provide recommendations. All aye, motion carried. (3-0) Request to Remove Tree on Easement: Tiffany Aday re: 1112 Devonshire St.: Ms. Aday was not present. Mr. Snedecor said that the tree is not dying but it is impacting the sidewalk and sewer. Motion by Mr. Lain, seconded by Mr. Snedecor, to approve the request to remove the tree at the expense of the homeowner. All aye, motion carried. (3-0) Approval of Indemnification Agreement for Monitoring Wells: New SESCO, Inc. re: 801 W. Old Ridge Rd.: Attorney DeBonis stated that this is a standard agreement and recommends approval. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the Indemnification Agreement for Monitoring Wells as presented. All aye, motion carried. (3-0) Execution of Transfer of Ownership: Water Main Extension re: 61st Ave. Phase 3: Denarie Kane, Director of Development, was present and stated that the package was not complete but is requesting the Board authorize the Mayor to execute when the paperwork with all exhibits and attachments has been completed. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to authorize the Mayor to execute the transfer of ownership when completed. All aye, motion carried. (3-0) Request for July 4th Food Cart: Brickie Gyros: Wendy Race, 431 E 3rd St.: Ms. Race was present. She is requesting to have 2 “hot dog” guys sell hotdogs along the parade route during the 4th of July festivities. She said that last year she had 1 person and it went very well and would like to add another this year. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the request for a one day peddler’s permit for Brickie Gyros to be sold along the parade route on 3rd St. and Main St. All aye, motion carried (3-0) It was noted that both of the sellers will need an approved peddler’s permit including a background check. Board of Works Minutes: June 21, 2017 2 Order to Comply: Unsafe Building: Roland Correa-5565 Swift LLC re: 5565 Swift St.: Mr. Correa was not present. Mr. Hannigan, Building Official, stated that the building has been vacant for several years. He has tried to send notices to Mr. Correa but both came back undeliverable. Mr. Hannigan has received a quote from Boyd Construction in the amount of $8,370.00 and recommends that the building be demolished and a lien be placed on the property for the cost. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to authorize demolishing of the house and lien the property in the amount of $8,370.00 to cover the cost. All aye, motion carried. (3-0) See additional motion below. Order to Comply: Unsafe Building: NWI Source Realty LLC re: 266 S. Colorado St.: Mr. Hannigan said that this house has been vacant for several years. He has received a quote from Boyd Construction in the amount of $8,760.00 and is recommending that the house be demolished and a lien be placed on the property to cover the cost. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to authorize demolishing of the house and lien the property in the amount of $8,760.00 to cover the cost. All aye, motion carried. (3- 0) See additional motion below. Order to Comply: Unsafe Building: Peter Peco re: 212 S. Colorado St.: Mr. Hannigan stated that this house has been vacant for several years. The owner has been notified via certified mail and there has been no response. He has received a quote from Boyd Construction in the amount of $7,980.00 and is recommending the house be demolished and a lien be placed on the property for the cost. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to authorize demolishing of the house and lien the property in the amount of $7,980.00 to cover the cost. All aye, motion carried. (3-0) There was some discussion and Attorney DeBonis said that the properties should be bundled together and quotes should be solicited to take down all 3 buildings for one cost. Mr. Snedecor asked Attorney DeBonis if they needed to rescind the previous motions and Attorney DeBonis suggested the Board rescind the motions, authorize the demolition of the buildings and obtain a bundled quote for all three. Motion by Mr. Lain, seconded by Mr. Ehrhardt, that the Board being duly advised, modifies the motions passed in respect to the Roland Correa building at 5565 Swift St., the NWI Source Reality LLC building at 266 S. Colorado St., and the Peter Peco building at 212 S. Colorado Street to eliminate the amounts to be expended and authorize the 3 buildings to be demolished based on a bundled quote for all 3 buildings to be obtained by the Building Commissioner and presented to the Board at the July 5, 2017 Board of Works meeting. All aye, motion carried. (3-0) Announcements: The Mayor announced that the Ribbon Cutting for the 61st Avenue Project will be held Thursday, June 22, 2017 at 11:00 a.m. at Wisconsin Street, north of the roundabout. There will be a Special Meeting of the Board of Public Works on Wednesday, June 28, 2017 at 3:30 p.m. in the Council Chambers. Mr. Snedecor asked if there was anyone who wished to address the Board and there was no response. Adjournment: Motion by Mr. Lain, to adjourn the meeting. All aye, motion carried. (3-0) The meeting adjourned at 4:40 p.m. ______________________ ____________________________ SECRETARY PRESIDING OFFICER Board of Works Minutes: June 21, 2017 3