Board of Public Works and Safety

MINUTES OF THE REGULAR MEETING BOARD OF PUBLIC WORKS AND SAFETY CITY OF HOBART, LAKE COUNTY, INDIANA December 6, 2017 Call to Order/Pledge to the Flag: Mr. Snedecor called the meeting to order at 3:31 p.m. followed by the Pledge of Allegiance. Roll Call: The following members were present: Mr. Lain, Mr. Ehrhardt, and Mr. Snedecor. Also present: Attorney DeBonis, C-T Longer and Admin. Asst. C. Govert. Reading of Minutes: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to accept the minutes of the Regular Meeting of November 15, 2017 and the minutes of the Special Meeting of November 22, 2017 as presented. All aye, motion carried. (3-0) Correspondence: Update on Streetscape Project: Brandon Towle, BF&S, distributed a status update to the Board. Phase IV is about to wrap up for the winter. The subgrade treatment and subbase have been completed. The concrete curb and gutter and the curb by the bank’s parking lot are complete and the HMA intermediate and surface have been laid. Rieth Riley worked over the weekend to pour the concrete drives and striping was completed on Monday. For the remainder of this week and early next week, crews will be installing the streetlights and stop signs at the intersection. Once this is complete, the roadway will be open to traffic. Street side parking on the west side of Center Street will not be permitted as this space will be needed for the contractor installing the fence between the masonry columns. The concrete sidewalk, curb ramps, landscaping and brick pavers will not be completed for this phase until 2018. Until then, the sidewalk on the west side of Center Street is closed. The existing concrete sidewalk on the east side of Center Street has been patched with asphalt to provide a more traversable surface. Chief Zormier asked the Board to consider the following officers for promotion to their next hard rank, Corporals Simon Gresser, William Granzow, and Det. James Gonzales to Sergeant; Master Patrol Officers Paul Peters, Robert Brazil, Christopher Ciesielski, and Kenneth Williams to Corporal. Chief Zormier explained that the promotions are in line with the upcoming retirements of 4 patrol sergeants and the re-aligning of patrol services. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the promotions as presented. All aye, motion carried. (3-0) Approval of Register of Claims and Payroll Claims: Motion by Mr. Ehrhardt, seconded by Mr. Lain, to accept and sign the register of claims and payroll claims as presented. All aye, motion carried. (3-0) Approval of Agenda: Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the agenda as presented. All aye, motion carried. (3-0) Unfinished Business: Review: Order to Appear Unsafe Building: Peter Peco, re: 212 S. Colorado St.: Mike Hannigan: Mr. Peco was not present. Mrs. Longer said Mr. Peco had called her and the closing of the property has been scheduled for December 11, 2017 at 4:00 p.m. and Mitch Gass will be handling the closing. Mr. Gass will fax the papers on Tuesday December 12, 2017. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to continue this matter to the December 20, 2017 Board of Works meeting. All aye, motion carried. (3-0) Board of Works Minutes: December 6, 2017 1 New Business: Consideration of Change Order #1: CDBG Brickie Bowl ADA Access Improvements: Brandon Towle, BF&S: Mr. Towle was present and explained that the $18,000 increase was in the original bid as Alternative Bid #1 for the removal of existing bricks, stairs, concrete and wall. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve Change Order #1 in the amount of $18,000 as presented. All aye, motion carried. (3-0) Request for use of City Property for Staging area and Construction Laydown area: Little Calumet River Basin Development Commission re: Replacement of Arch Structure over Deep River, Karie Koehneke, PE, Patrick Engineering, Inc.: Ms. Koehneke was present. The Little Calumet River Basin Development Commission is requesting approval to utilize City property as a construction staging area for the CFER Bridge replacement of the existing arch structure over Deep River. Ms. Koehneke also said they understand that the area is used for special City and holiday events and will include a special provision for the contractor to vacate these areas during specified dates to ensure the areas will not impact the City’s schedule of events. Attorney DeBonis said a Certificate of Insurance naming the City of Hobart as insured is required. Motion by Mr. Snedecor, seconded by Mr. Lain, to approve the use of City property for staging area and construction laydown and requiring a Certificate of Insurance naming the City as insured is presented by the Contractor. All aye, motion carried. (3-0) Request for Tree Removal from Easement: Quentin Howard, Tree Frog Tree Service: Re: 208 S. Wisconsin St.: Mr. Howard was present and requested permission to remove 2 trees in the easement that are in bad shape at 208 S. Wisconsin St. He stated that the work will require closing the south bound lane of Wisconsin St. of traffic for 4-5 hours and he will supply traffic control to keep traffic moving. Mr. Gralik suggested that the work be done on a Saturday or after 9:00 a.m. on a week day to ensure busses using that route not be held up. Mr. Snedecor said that the Police Dept. and Fire Dept. should be contacted about the lane closure on the day the work is being done. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the removal of 2 trees from the easement at 208 S. Wisconsin St. at the homeowner’s expense. All aye, motion carried. (3-0) Mr. Howard said the work will be done on Saturday, December 9, 2017 and gave Chief Zormier his contact information. Consideration of 2018 School Crossing Guard Contracts: Chief Zormier presented the contracts and recommended approval. Motion by Mr. Lain, seconded by Mr. Snedecor, to approve the following contracts as presented: Jammie Mey: Liberty in the amount of $4,677.92 Beverly Ponce: Ridgeview in the amount of $4,677.92 Charlotte McRoberts: Liberty in the amount of $5,115.50 Linda DeSoto: ELC and Ridgeview in the amount of $6,443.00 Norma Sue Cheek: Joan Martin in the amount of $6,443.00 Arturo Villareal: Joan Martin in the amount of $6443.00 Michael Reid: Joan Martin in the amount of $6,443.00 Suzanne Snitchler: Trinity and HHS in the amount of $6,443.00 The term of the contract is for the calendar year beginning January 1, 2018 until December 31, 2018. All aye, motion carried (3-0) Consideration of Storm Water Long Term Maintenance and Operation Agreement: Tim Kingsland, HSD: re: 1111 W. 37th Ave.: Tayseer Ibrah; 1165 W. 37th Ave.: Hobart Properties LLC (2) lots; and 1055 W. 37th Ave.: Burke Plaza LLC.: Mr. Kingsland was present and explained that the pond behind these properties is on several lots and the owners have agreed to the conditions, and he recommends Board of Works Minutes: December 6, 2017 2 approval of the LTMA. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve the Long Term Maintenance and Operation Agreements for all three properties as presented. All aye, motion carried. (3- 0) Resolution 2017-11: A Resolution of the Board of Public Works and Safety of the City of Hobart, Indiana, for Authorization to Encumber Remaining Appropriation Balances from 2017 where necessary: The Resolution was read. Mr. Snedecor said that there will not be too many encumbrances and all requests are due by next week. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to approve Resolution 2017-11 as presented. All aye, motion carried. (3-0) Board of Works Appointment to Plan Commission: Board of Works Member or Designee: 1year term (January 1, 2018-December 31, 2018): Mr. Snedecor said that Mr. Lain has expressed interest to being on the Plan Commission. Motion by Mr. Snedecor, seconded by Mr. Ehrhardt, to appoint Mr. Lain to the Plan Commission from January 1, 2018 until December 31, 2018. All aye, motion carried. (3-0) Mr. Snedecor thanked Mr. Ehrhardt for his many years of service on the Plan Commission. Announcements: Councilman David Vinzant addressed the Board about a house at 2nd and Wisconsin that has been under construction for approximately 5 years. Mr. Vinzant also mentioned a house on Old Ridge Rd. just west of Beverly Blvd. that has been under construction for a number of months without much progress. He feels that at the very least the exteriors need to be finished for safety factors. Discussion was held about expiration dates for Building Permits. Attorney DeBonis said that the Property Maintenance Ordinance should cover these issues. Building Official, Mike Hannigan, will follow up at both locations and cite them to the Board of Works. Mr. Lain thanked the Clerk-Treasurer and staff for providing the Audit documents from the State Board of Accounts. Mrs. Longer said that the Audit was posted to the State Board of Accounts website on December 1st and accepted by the Federal office on December 6th. Mr. Snedecor also thanked the Clerk- Treasurer. Mr. Snedecor asked that we keep the Olsen family in our thoughts and prayers during this difficult time. Mr. Snedecor asked if there was anyone who wished to address the Board and there was no further response. Adjournment: Motion by Mr. Ehrhardt, seconded by Mr. Lain, to adjourn the meeting. All aye, motion carried. (3-0) The meeting adjourned at 4:20 p.m. ______________________ ____________________________ SECRETARY PRESIDING OFFICER Board of Works Minutes: December 6, 2017 3