Board of Public Works and Safety

MINUTES OF THE REGULAR MEETING BOARD OF PUBLIC WORKS AND SAFETY CITY OF HOBART, LAKE COUNTY, INDIANA December 20, 2017 Call to Order/Pledge to the Flag: Mr. Snedecor called the meeting to order at 3:33 p.m. followed by the Pledge of Allegiance and a moment of silence. Roll Call: The following members were present: Mr. Lain, Mr. Ehrhardt, and Mr. Snedecor. Also present: C-T Longer and Admin. Asst. C. Govert. Reading of Minutes: Motion by Mr. Lain, seconded by Mr. Ehrhardt, to accept the minutes of the Regular Meeting of December 6, 2017 as presented. All aye, motion carried. (3-0) Correspondence: 61st Avenue-Phase 3: Transfer of Ownership of Developer Installed Mains, Jake Dammarell, BF&S: Mr. Dammarell was not present but provided a memo explaining the increase of price. The Board accepted the submitted report. Brandon Towle was present and stated the Streetscape Project has wrapped up until spring of 2018. Approval of Register of Claims and Payroll Claims: Motion by Mr. Ehrhardt, seconded by Mr. Lain, to accept and sign the register of claims and payroll claims as presented. All aye, motion carried. (3-0) Approval of Agenda: Mr. Snedecor asked the Board to consider the addition of Resolution 2017-12: Special Purchase of a used dump truck; and Withem Sales Equipment proposal. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve the agenda with the additions. All aye, motion carried. (3-0) Unfinished Business: Review: Order to Appear Unsafe Building: Peter Peco, re: 212 S. Colorado St.: Mike Hannigan: Mr. Peco was not present. He has provided the Clerk-Treasurer with closing paperwork from Meridian Title, with a closing date of December 11, 2017. Discussion was held about the pending $250 fine imposed by the Board on October 18, 2017. Mr. Hannigan recommends continuing this matter until the January 3rd meeting of the Board of Works as complete compliance has not yet been met. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to set this item over for review and require Mr. Peco to attend the January 3, 2017 Board of Works meeting or provide the contact information for the new owner before that meeting as required. All aye, motion carried. (3-0) Update: Unsafe Building: Karl and Kathleen Ann Luken, re: 131 Center St.: Mike Hannigan: Mr. Hannigan said the Board of Works members have met with the potential purchaser, but he has no new information at this time. Mr. Lain said that the current demolition bids are good for up to 60 days, and the potential buyer is asking for an extension until April of 2018 in order to work with the bank and will keep the City updated through City Planner, Mr. Mendoza. Mr. Ehrhardt said the interested party has shown good faith and he has seen a sincere attempt to purchase and rehab the property. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to set this item over for review at the February 7, 2018 Board of Works Meeting with an update from Mr. Mendoza, City Planner. All aye, motion carried. (3-0) Board of Works Minutes: December 20, 2017 1 New Business: Consideration of Final Inspection Acceptance: re: 61st Ave. Project, Brandon Towle, BF&S: Brandon Towle was present and explained that this document will close out the contract with INDOT. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to accept and execute the INDOT Report of Contract Final Inspection as presented. All aye, motion carried. (3-0) Consideration of Proposal: Oil Service System, Withams Sales and Service: John Dubach, Public Works Supt.: Mr. Dubach was present, and said of the 2 proposals presented by Withams, leasing the Oil Service System is recommended. Withams will install the system and all equipment for a 1 time fee of $225, if we agree to continue to purchase the fluids from them for 3 ½ years. Motion by Mr. Ehrhardt, seconded by Mr. Lain, to accept the 3 ½ year agreement and install at a 1 time fee of $225 and continue to use Withams as the vendor for fluids as presented. All aye, motion carried. (3-0) Resolution 2017-12: A Resolution Authorizing the Acquisition of a Used Dump Truck by the City as a “Special Purchase”: The Resolution was read. Mr. Laco said that this will be the City’s 7th refurbished truck and all have been very reliable. Mr. Snedecor said the funds will not be taken from the General Fund but will be taken from MVH or Local Roads and Streets. Motion by Mr. Lain, seconded by Mr. Ehrhardt, to approve Resolution 2017-12 for the “Special Purchase” of a used dump truck in the amount of $107,100 as presented. All aye, motion carried. (3-0) Announcements: Mr. Snedecor asked if there was anyone who wished to address the Board and there was no response. Adjournment: Motion by Mr. Ehrhardt, to adjourn the meeting. All aye, motion carried. (3-0) The meeting adjourned at 4:16 p.m. ______________________ ____________________________ SECRETARY PRESIDING OFFICER Board of Works Minutes: December 20, 2017 2