Regular City Commission Meeting

City of Hollywood Hollywood City Hall 2600 Hollywood Blvd Hollywood, FL 33020 http://www.hollywoodfl.org Meeting Minutes - Final Wednesday, September 20, 2017 1:00 PM Commission Chambers Room 219 Regular City Commission Meeting CITY COMMISSION Josh Levy, Mayor Traci Callari, Vice Mayor - District 3 Debra Case, Commissioner - District 1 Peter Hernandez, Commissioner - District 2 Richard Blattner, Commissioner - District 4 Kevin Biederman, Commissioner - District 5 Linda Sherwood, Commissioner - District 6 Dr. Wazir Ishmael, City Manager Alan Fallik, Acting City Attorney Patricia A. Cerny, City Clerk Regular City Commission Meeting Meeting Minutes - Final September 20, 2017 . The Regular City Commission Meeting of the City of Hollywood, Florida, was called to order by Mayor Levy on Wednesday, September 20, 2017 at 1:04 PM in the City Commission Room, Room 219, Joseph W. Watson Circle, Hollywood, Florida. 1. Moment of Silence 2. Pledge of Allegiance 3. Recognition of Veterans, Active Service Personnel & Their Families 4. Roll Call Present: Commissioner Debra Case, Commissioner Peter Hernandez, Vice Mayor Traci Callari, Commissioner Richard Blattner, Commissioner Kevin D. Biederman, Commissioner Linda Sherwood and Mayor Josh Levy 14. R-2017-282 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Amending Resolution No. R-2003-139 And Resolution No. R-2008-121 To Amend The Annual Lease Fee Pursuant To Section 98.051 (B) Of The Code Of Ordinances For The Construction And Maintenance Of Private Boat Docks Upon City Property. ACTION: Dr. Wazir Ishmael, City Manager, withdrew the resolution from consideration. CONSENT AGENDA Approval of the Consent Agenda ACTION: A motion was made by Vice Mayor Callari, seconded by Commissioner Sherwood, to adopt the Consent Agenda. The motion passed unanimously. (7-0) 5. R-2017-273 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving The Regular City Commission Meeting Minutes Of January 18, 2017. ACTION: This Resolution was moved by Vice Mayor Callari, which was seconded by Commissioner Sherwood, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) City of Hollywood Page 1 Regular City Commission Meeting Meeting Minutes - Final September 20, 2017 6. R-2017-274 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Denouncing Hate, Extremism And Bigotry; Supporting Steps To Combat Hate, Extremism And Bigotry; Providing For Distribution; And Providing An Effective Date. ACTION: This Resolution was moved by Vice Mayor Callari, which was seconded by Commissioner Sherwood, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 7. R-2017-275 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Execute The Attached Right-Of-Way License Agreement, Between Brett Overman Development, Inc. (Licensee) And The City Of Hollywood (Licensor), For Use Of The Public Right-Of-Way Adjacent To 1213 South 30th Avenue, To Provide For Ten (10) Parking Spaces, Based On A Four Year Term And First Year Annual Fee Of $4,044.96, Payable Quarterly In Advance, And Includes An Annual Increase In The Amount Of Three Percent (3%). ACTION: This Resolution was moved by Vice Mayor Callari, which was seconded by Commissioner Sherwood, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 8. R-2017-276 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Execute The Attached Right-Of-Way License Agreement Between STBN, LLC And The City Of Hollywood, For Use Of The Public Right-Of-Way For One Parking Space / Gate Adjacent To the Property At 1201 N. 35th Avenue, Based On a Four Year Term and First Year Annual Fee Of $404.52, Payable Quarterly In Advance, And Includes An Annual Increase Of Three Percent (3%). ACTION: This Resolution was moved by Vice Mayor Callari, which was seconded by Commissioner Sherwood, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 9. R-2017-277 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Revising the Comprehensive Pay Plan For Non-Represented Employees. ACTION: This Resolution was moved by Vice Mayor Callari, which was seconded by Commissioner Sherwood, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 10. R-2017-278 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Bind The Policies For Excess Workers’ Compensation Insurance, General Liability, Auto City of Hollywood Page 2 Regular City Commission Meeting Meeting Minutes - Final September 20, 2017 Liability, Statutory Accidental Death And Dismemberment Insurance, Crime Insurance, Cyber Liability, Finance Director Surety Bond, Environment/Pollution Insurance, And Flood Insurance For A Not To Exceed Amount Of $634,887.00 For Which Quotes Were Solicited By Arthur J. Gallagher Risk Management Services. ACTION: This Resolution was moved by Vice Mayor Callari, which was seconded by Commissioner Sherwood, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 12. R-2017-280 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue The Attached Blanket Purchase Order Between Sharp Business Systems And The City Of Hollywood For A Forty-Eight (48) Month Lease Of Multifunctional Copier Equipment Including Average Impression Costs In An Estimated Annual Amount Of $198,000.00. ACTION: This Resolution was moved by Vice Mayor Callari, which was seconded by Commissioner Sherwood, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 13. R-2017-281 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue The Attached Blanket Purchase Order Agreement Between Maria Gamboa Bus Services, Inc. And The City Of Hollywood For School Bus Transportation Services In An Estimated Annual Amount Of $58,000.00. ACTION: This Resolution was moved by Vice Mayor Callari, which was seconded by Commissioner Sherwood, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 14A. R-2017-285 A Resolution Of The City Commission Of The City of Hollywood, Florida, Authorizing The Appropriate City Officials To Accept 2017 Justice Assistance Grant (JAG) Program Grant Funds Managed By The Broward County Sheriff’s Office In Order To Purchase Training Simulator Equipment/Software Upgrades, A Compact Wet/Dry Livescan Ten-Print Scanner, Thirty-Six (36) Brother Mobile Thermal Printers And Twenty (20) MagTek Swipe Magnetic Card Readers In An Amount Not To Exceed $46,484.14; Further Authorizing The Appropriate City Officials To Execute Any And All Applicable Grant Documents And Agreements, And Establish Certain Accounts To Recognize And Appropriate The Grant Funding. ACTION: This Resolution was moved by Vice Mayor Callari, which was seconded by Commissioner Sherwood, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) City of Hollywood Page 3 Regular City Commission Meeting Meeting Minutes - Final September 20, 2017 15. R-2017-283 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Ranking Consulting Engineering Companies And Execute The Attached Continuing Consulting Engineering Contracts With The Four (4) Highest Ranked Consultants To Provide Professional Consulting Engineering Services Related To Water Treatment Plant And Wastewater Treatment Plant Projects (Project 17-1324). ACTION: This Resolution was moved by Vice Mayor Callari, which was seconded by Commissioner Sherwood, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 16. R-2017-284 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Ranking Consulting Engineering Companies And Execute The Attached Continuing Consulting Engineering Contracts With The Five (5) Highest Ranked Consultants To Provide Professional Consulting Engineering Services Related To Water, Sewer, Reuse, And Stormwater Infrastructure Projects (Project 17-1325). ACTION: This Resolution was moved by Vice Mayor Callari, which was seconded by Commissioner Sherwood, and adopted on the Consent Agenda. The motion passed unanimously. (7-0) 17. P-2017-048 Presentation By Graham Penn, Green Team Advisory Committee, On Recommendations For Changes To Code Section 106.29 Regarding Conditions For The Issuance Of A Permit Related To Tree Replacement Requirements And The Creation Of Code Section 106.31 Regarding Specimen Trees Of Significance. Lindsey Nieratka, Environmental Sustainability Coordinator, provided and introduction on the presentation and introduced Graham Penn, Green Team Advisory Committee Member. Graham Penn, Green Team Advisory Committee Member, provided a presentation on the Green Team Advisory Committee's recommended changes to the City Code of Ordinances. Discussion ensued among members of the Commission. 11. R-2017-279 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Establishing A Pool Of Qualified Contractors To Be Utilized For The Demolition Contractor Pre-Qualification List As Participants Will Provide Demolition Work On An As-Needed Basis. Discussion ensued members of the Commission. City of Hollywood Page 4 Regular City Commission Meeting Meeting Minutes - Final September 20, 2017 ACTION: Motion was made by Commissioner Blattner, which was seconded by Commissioner Sherwood, to adopt the Resolution. On a voice vote the motion passed unanimously. (7-0) 18. PO-2017-15 An Ordinance Of The City Of Hollywood, Florida, Amending Chapter 113 Of The Code Of Ordinances Entitled “Alcoholic Beverages” To Revise The Regulations Relating To Hours Of Sale Provision; Providing For A Severability Clause, A Repealer Provision, And An Effective Date. The Mayor announced the ordinance was advertised in conformance with Florida Statutes and City Codes. The public hearing was opened; there being no one present who wished to speak, the public hearing was declared closed. The City Clerk read the ordinance title on second and final reading. ACTION: Motion was made by Vice Mayor Callari, which was seconded by Commissioner Hernandez, to adopt on second and final reading the Ordinance. The motion on roll call vote carried: Aye: Commissioner Case Commissioner Hernandez Vice Mayor Callari Commissioner Blattner Commissioner Biederman Commissioner Sherwood Mayor Levy Enactment No: O-2017-14 19. PO-2017-16 An Ordinance Of The City Of Hollywood, Florida, Amending Chapter 119 Of The Code Of Ordinances Entitled “Vacation Rental License Program” To Revise The Definition Of A Vacation Rental, And To Require Compliance Inspections For Vacation Rentals; Providing For Severability; Providing For Conflicts; Providing For An Effective Date. Lorie Mertens-Black, Chief Civic Affairs Officer, explained the intent of the ordinance. The Mayor announced the ordinance was advertised in conformance with Florida Statutes and City Codes. The public hearing was opened, and the following individuals expressed personal opinions/concerns: 1. Terry Cantrell, 745 Harrison Street 2. Kimberly Donovan, 1800 N 41 Avenue 3. Adam Sanders, 1765 NE 26 Street 4. French Brown, Hopping Green & Sars, P.A. 5. Tom Martinelli, 3250 NE 1 Avenue City of Hollywood Page 5 Regular City Commission Meeting Meeting Minutes - Final September 20, 2017 6. Howard Klahr, Easthill Real Estate Group 7. Cliff Germano, 1627 N 28 Court 8. Lee Lippman, 2519 Madison Street Being there was no one further from the public who wished to speak, the public hearing was declared closed. Discussion ensued among staff and members of the Commission. Commissioner Hernandez left the meeting at 2:23 PM and returned at 2:24 PM. Discussion ensued among staff and members of the Commission. Chris Pratt, Fire Chief, responded to questions raised by the City Commission. Discussion ensued among members of the Commission. Alan Fallik, Acting City Attorney, provided additional information. The City Clerk read the ordinance title on second and final reading. ACTION: Motion was made by Vice Mayor Callari, which was seconded by Commissioner Case, to adopt on second and final reading the Ordinance. The motion on roll call vote carried: Aye: Commissioner Case Commissioner Hernandez Vice Mayor Callari Commissioner Blattner Commissioner Biederman Commissioner Sherwood Mayor Levy Enactment No: O-2017-15 20. R-2017-177 A Resolution Of The City Commission Of The City Of Hollywood, Florida, Amending R-2015-328 To Increase The Application Fee For Vacation Rental Licenses Within The City Of Hollywood To $500.00 And The Renewal Fee To $350.00, Establishing An Application Fee For Vacation Rental Licenses For Applicants Whose Primary Residence Is Partially Being Rented And Establishing An Inspection Fee. Lorie Mertens-Black, Chief Civic Affairs Officer, explained the intent of the resolution. The following individuals expressed personal opinions/concerns: City of Hollywood Page 6 Regular City Commission Meeting Meeting Minutes - Final September 20, 2017 1. Howard Klahr 2. Deborah Gibes, 7320 Grant Street 3. David Smith 4. Terry Cantrell, 745 Harrison Street 5. Tom Martinelli, Air B&B Discussion ensued among staff and members of the Commission. ACTION: Motion was made by Vice Mayor Callari, which was seconded by Commissioner Biederman, to adopt the Resolution. On a voice vote the motion passed unanimously. (7-0) The Commission recessed at 3:06 PM and reconvened at 5:17 PM with Commissioner Sherwood absent. 21. CITIZENS’ COMMENTS The following individuals expressed personal opinions/concerns: 1. Mitch Anton, 1900 Van Buren Street Commissioner Sherwood arrived at the meeting at 5:19 PM. 2. Crystal Watts, 1900 Van Buren Street 3. Julia Johason, 1919 Van Buren Street 4. Linda Anderson, Liberia Civic President 5. Kathy Kennedy, 718 N 32 Avenue 6. Cynthia Mitchell, 2237 Hood Street 7. Nicholas Stroud, 707 N Southlake Drive 8. Helen Chervin, 2420 Adams Street 9. Michael Bowes, 1919 Van Buren Street 22. Vice Mayor Callari, District 3 Hurricane Irma Vice Mayor Callari stated Hurricane Irma was a learning experience as well as a trying experience. She thanked neighbors for stepping up to help. Vice Mayor Callari also thanked staff, the Fire Department and Police Department for all their hard work. Hollywood Hills Civic Association Vice Mayor Callari announced the Hollywood Hills Civic Association meeting tonight was cancelled due to Hurricane Irma. City of Hollywood Page 7 Regular City Commission Meeting Meeting Minutes - Final September 20, 2017 23. Commissioner Blattner, District 4 Hurricane Irma Debris Commissioner Blattner thanked everyone for speaking during Citizen ’s Comments regarding the debris and parking garage issues, they will be worked on by staff. Vacation Rentals Commissioner Blattner stated there was the vacation rental discussion this afternoon, but he wants to focus on boarding houses and guest houses, other than owner-occupied single family homes, which become blighted properties. Commissioner Blattner asked staff to come back in 60 to 90 days with options available to address the resident concerns brought up today on these types of properties. Vice Mayor Callari supported the request. Navigable Waterways/Mooring Fields Commissioner Blattner stated there have been sailboats parked in North Lake which are being rented out. The North and South Lakes need to be designated as navigable waterways or move forward with the mooring fields. Staff needs to work with our lobbyist to have these lakes designated. Rosh Hashanah Commissioner Blattner wished everyone a happy new year for Rosh Hashanah. 24. Commissioner Biederman, District 5 Rosh Hashanah Commissioner Biederman wished everyone a happy Rosh Hashanah. Van Buren Parking Garage Commissioner Biederman stated he was concerned about the issue during Hurricane Irma where a used car dealer parked cars at the Van Buren parking garage, taking up spaces which were made available to residents. He hopes staff will address this issue so it will not happen in the future. Communications Commissioner Biederman stated staff was contacting residents for garbage pickup, boil water issues, etc. He suggested merging phone numbers from water bills with the reverse 911 lists. City of Hollywood Page 8 Regular City Commission Meeting Meeting Minutes - Final September 20, 2017 Commissioner Blattner left the meeting at 5:46 PM and returned at 5:48 PM. Garbage / Debris Collections Commissioner Biederman stated there are piles of rubbish in front of houses, there is a process which will take time to clean up, and it far exceeds the amount for bulk pickup. Waste Pro did a great job during the few days before the storm on the scheduled pickup. Commissioner Biederman requested support to have a cost analysis done, once the contracts have expired, to have city staff collect the garbage and bulk pickup. Vice Mayor Callari supported the request to have a cost analysis done. Tree Grants Commissioner Biederman stated he is looking forward to tree grants being obtained due to the amount of tree damage done by Hurricane Irma. Revenue Bonds for Orangebrook Commissioner Biederman stated he supports the issuance of a revenue bond for improving Orangebrook Golf Course to be repaid by raised green fees. Weather Heads Commissioner Biederman wants to discuss with staff the electrical permit for people who have had damage to their electrical weather heads. Hurricane Irma Commissioner Biederman thanked neighbors and residents for helping each other after Hurricane Irma with time and money. 25. Commissioner Sherwood, District 6 Hurricane Irma Commissioner Sherwood stated the city was fortunate for the near miss with Hurricane Irma, as the Florida west coast and Florida Keys were not as fortunate. The most positive aspect was all neighbors coming together. She expressed her appreciation on the return of electricity . She stated there is a need to prioritize the return of electricity in the future, to start with hospitals, grocery stores, assisted living and retirement homes, 55 and over retirement communities, and tall condominium buildings. She added it was difficult to communicate with Comcast going out which included no phone or internet. City of Hollywood Page 9 Regular City Commission Meeting Meeting Minutes - Final September 20, 2017 Permitting Applications Commissioner Sherwood stated she is looking forward to when the Department of Information Technology will have the permitting applications placed online, which will help make the process faster. Thank You Commissioner Sherwood thanked everyone as well as city staff for doing a great job. Hurricane Debris Commissioner Sherwood stated she is happy about the start of debris pickup on half of Washington Street. Rosh Hashanah Commissioner Sherwood wished everyone a happy Rosh Hashanah. 26. Commissioner Case, District 1 Hurricane Irma Commissioner Case stated hurricanes on the beach are extremely hard, everybody has worked well together. She is looking forward to the new tree plan for future planning. She suggested there should be an area for people to bring their food to cook who have lost power. Florida Power & Light (FPL) Commissioner Case suggested having FPL pre certified electricians which would help to put power back for residents and businesses. Sand Bags Commissioner Case stated the various civic associations stated there is a need for sand bags, and requested sand bags be provided in the future. North Lake Commissioner Case stated she is concerned about squatter boats during the hurricane, and would like North Lake designated as a mooring area. Storm Communications Commissioner Case stated the high rise buildings on the beach were pleased with the communications they received from the City. Commissioner Case suggested information be provided early about how to prepare for the storms and encouraged residents to enroll in NotifyMe. City of Hollywood Page 10 Regular City Commission Meeting Meeting Minutes - Final September 20, 2017 Thank You Commissioner Case stated City staff has done a great job during the Hurricane and cleaning up. 27. Commissioner Hernandez, District 2 Rosh Hashanah Commissioner Hernandez wished everyone a happy Rosh Hashanah. Regent Park Condo Building/Van Buren Parking Garage Commissioner Hernandez apologized to the Regent Park residents, as the city tried to do a good deed in allowing parking in the Van Buren Parking Garage during Hurricane Irma. The City has learned from the various issues during Hurricane Irma and will handle things differently in the future. Alley Pickup Commissioner Hernandez addressed residents concern as it pertains to garbage pickup in alleys. Hurricane Irma Commissioner Hernandez thanked CERT members for a great job during Hurricane Irma. Generator Ordinance Commissioner Hernandez requested City Commission support for a requirement that assisted living facilities be required to have a generator for air conditioning and for buildings over seven stories to have a generator to power at least one elevator. Vice Mayor Callari and Commissioner Sherwood supported the request. Hurricane Irma Commissioner Hernandez stated he was grateful Hurricane Irma did not hit the City head on, everyone has learned a lot; however there are some things beyond our control. 28. Mayor Levy Hurricane Debris Mayor Levy explained the City’s process on coordinating the collection of debris contractors. The City has long term five year debris removal contracts which are in compliance under FEMA guidelines. All the contractors did not show up as the debris contractors ended up going to the counties and the cities which are offering a higher rate of pay. This is a county wide issue and all the cities have been in contact with the City of Hollywood Page 11 Regular City Commission Meeting Meeting Minutes - Final September 20, 2017 Governor and FEMA. Finally today, there is a determination by FEMA that cities are allowed to declare exigent circumstances and procure additional market rate prices for debris contractors. Traffic Signals Mayor Levy commended the Police Department on manning the traffic signals which were out due to no electricity. Hollywood Hills Nursing Home Deaths Mayor Levy commented on the tragedy of deaths in the nursing home due to the lack of electric and air conditioning (A/C) at their facility. North Lake Mayor Levy stated there are derelict boats in North Lake and South Lake which need to be addressed. Flooding Issues Mayor Levy explained the issues of flooding in the Lakes area due to tidal flooding coupled with the king tides. Hurricane Irma Mayor Levy stated there is so much work to do to get things back to normal from the damage from Hurricane Irma. He is proud of neighbors and volunteers who are working together. 29. Acting City Attorney Alan Fallik, Acting City Attorney, had no further comments. 30. City Manager Bloomberg Challenge Dr. Wazir Ishmael, City Manager, stated the City has been selected to participate in the Bloomberg Challenge for new innovative ways for things to be done. He is looking for ideas to be submitted. Budget Meetings Dr. Wazir Ishmael, City Manager, stated the second budget hearing will be on September 27, 2017 at 7:00 PM. Cancelation of Meetings Dr. Wazir Ishmael, City Manager, announced the rescheduling of the Street Renaming workshop to October 18, 2017 at 10:00 AM; the rescheduling of the Special Planning & Development Board to a date yet to be determined; and the rescheduling of the Historic Preservation City of Hollywood Page 12 Regular City Commission Meeting Meeting Minutes - Final September 20, 2017 Board meeting to October 17, 2017. Commissioner Blattner left the meeting at 6:15 PM. Debris Removal Update Dr. Wazir Ishmael, City Manager, asked Karen Arndt, Assistant Director of Public Works, to provide an update on debris removal. Karen Arndt, Assistant Director of Public Works, explained the removal of debris on the major thoroughfares and neighborhood/secondary roads was completed. The opening of debris sites started on Saturday. The debris removal contractors all utilize subcontractors, and had originally planned using 20 loaders, but only received three loaders, other assets are arriving from Louisiana. Staff is working with State, County and FEMA to revise the contract price as the FEMA reimbursement is critical; there is an estimated cost of $20 million dollars to the City. Waiving Permit Fees - R-2017-286 Dr. Wazir Ishmael, City Manager, explained the need to pass a resolution to waive the permit fees for hurricane damage caused by Hurricane Irma for a period of 90 days. . R-2017-286 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF HOLLYWOOD, FLORIDA, APPROVING AND AUTHORIZING THE WAIVER OF CERTAIN PERMIT FEES FOR HURRICANE DAMAGE CAUSED BY HURRICANE IRMA FOR A PERIOD OF 90 DAYS. ACTION: Motion was made by Commissioner Hernandez, which was seconded by Commissioner Case, to adopt the Resolution. On a voice vote the motion passed 6-0. Commissioner Blattner was absent. City Attorney Employment Applications Tammie Hechler, Director of Human Resources, provided an updated on the city attorney search, 38 applications were received, only 15 applications met the minimum job requirements, staff has narrowed it down to three applicants. The next step is to interview the three applicants by a five member panel. Discussion ensued among staff and members of the Commission on the interview process. Vice Mayor Callari left the meeting at 6:35 PM and returned at 6:36 PM. City of Hollywood Page 13 Regular City Commission Meeting Meeting Minutes - Final September 20, 2017 It was the general consensus to skip the five member panel due to the list already being short and schedule one on one interviews with members of the City Commission. Debris Drop Off Centers Dr. Wazir Ishmael, City Manager, announced the three locations of the debris drop off centers for residential debris if residents are interested in taking their debris there, they are in in the City of West Park, Town of Davie and City of Pompano Beach. Rosh Hashanah Dr. Wazir Ishmael, City Manager, wished everyone a happy Rosh Hashanah. 31. The meeting adjourned at 6:41 PM. ______________________________ Patricia A. Cerny, MMC City Clerk Hollywood, Florida Approved on: ______________________ City of Hollywood Page 14