Regular City Commission Meeting
Regular MeetingHollywood, FL · September 20, 2018
Minutes
City of Hollywood
Hollywood City Hall
2600 Hollywood Blvd
Hollywood, FL 33020
http://www.hollywoodfl.org
Meeting Minutes
Thursday, September 20, 2018
1:00 PM
Commission Chambers Room 219
Regular City Commission Meeting
CITY COMMISSION
Josh Levy, Mayor
Debra Case, Vice Mayor - District 1
Peter Hernandez, Commissioner - District 2
Traci Callari, Commissioner - District 3
Richard Blattner, Commissioner - District 4
Kevin Biederman, Commissioner - District 5
Linda Sherwood, Commissioner - District 6
Dr. Wazir Ishmael, City Manager
Douglas R. Gonzales, City Attorney
Patricia A. Cerny, City Clerk
Regular City Commission Meeting Meeting Minutes September 20, 2018
. The Regular City Commission Meeting of the City of Hollywood, Florida, was called to
order by Mayor Levy on Thursday, September 20, 2018 at 1:17 PM in the City
Commission Room, Room 219, Joseph W. Watson Circle, Hollywood, Florida.
1. Moment of Silence
2. Pledge of Allegiance
3. Recognition of Veterans, Active Service Personnel & Their Families
4. Roll Call
Present: Vice Mayor Debra Case, Commissioner Peter Hernandez,
Commissioner Traci Callari, Commissioner Richard Blattner,
Commissioner Kevin D. Biederman, Commissioner Linda Sherwood
and Mayor Josh Levy
CONSENT AGENDA
Approval of the Consent Agenda
ACTION: A motion was made by Commissioner Callari, seconded
by Vice Mayor Case, to adopt the Consent Agenda. The motion
passed unanimously. (7-0)
5. R-2018-284 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Authorizing The Appropriate City Officials To Bind The Policies For
Excess Workers’ Compensation Insurance, General Liability, Auto
Liability, Statutory Accidental Death And Dismemberment Insurance,
Crime Insurance, Cyber Liability, Finance Director Surety Bond,
Environment/Pollution Insurance, Flood Insurance, And A New Active
Shooter Policy For A Not To Exceed Amount Of $874,394.00 For Which
Quotes Were Solicited By Arthur J. Gallagher Risk Management
Services.
ACTION: This Resolution was moved by Commissioner Callari,
which was seconded by Vice Mayor Case, and adopted on the
Consent Agenda. The motion passed unanimously. (7-0)
6. R-2018-285 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Approving And Authorizing The Appropriate City Officials To Execute
The Attached Authorization To Proceed (ATP) No. 8 With Saltz
City of Hollywood Page 1
Regular City Commission Meeting Meeting Minutes September 20, 2018
Michelson Architects, Inc. To Provide Additional Professional
Architectural And Engineering Services For Construction Administration
Of The New Fire Station No. 45 In The Amount Of $10,501.00.
ACTION: This Resolution was moved by Commissioner Callari,
which was seconded by Vice Mayor Case, and adopted on the
Consent Agenda. The motion passed unanimously. (7-0)
7. R-2018-286 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Supporting The Broward Metropolitan Planning Organization’s (“MPO”)
Application For Federal Transit Administration Funding For Mobility
Hubs, Including The Hollywood Blvd./State Road 7 Mobility Hub Project,
And Upon The MPO Being Awarded The Grant Funding, Authorizing The
Appropriate City Officials To Execute A Subrecipient Agreement In the
Amount Of $900,000.00 With The MPO For The Design And
Construction Of The Project By The City.
ACTION: This Resolution was moved by Commissioner Callari,
which was seconded by Vice Mayor Case, and adopted on the
Consent Agenda. The motion passed unanimously. (7-0)
9. R-2018-288 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Authorizing The Appropriate City Officials To Execute The Attached
Tower Siting Agreement With Sprint Spectrum L.P. For A Wireless
Communications System At The City’s Water Tower-East Located At
1100 Thomas Street; Providing A New Initial Term Of 60 Months With
Three Additional Terms Of 60 Months Each.
ACTION: This Resolution was moved by Commissioner Callari,
which was seconded by Vice Mayor Case, and adopted on the
Consent Agenda. The motion passed unanimously. (7-0)
10. R-2018-289 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Authorizing The Appropriate City Officials To Issue The Attached
Purchase Order To Key Government Finance, Inc. For The Purchase Of
Cisco Smartnet Maintenance In An Amount Not To Exceed $600,000.00
Over 5 Years And An Annual Estimated Amount Of $110,624.18.
ACTION: This Resolution was moved by Commissioner Callari,
which was seconded by Vice Mayor Case, and adopted on the
Consent Agenda. The motion passed unanimously. (7-0)
11. R-2018-290 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Authorizing The Appropriate City Officials To Approve The Attached
Amendment To The Starwind License Agreement And To Issue The
Attached Purchase Order With Starwind Software, Inc. For The Purchase
City of Hollywood Page 2
Regular City Commission Meeting Meeting Minutes September 20, 2018
Of A Hyper-Converged Data Center Solution And Professional Services
With Three Years Of Maintenance For An Amount Not To Exceed
$213,092.00
ACTION: This Resolution was moved by Commissioner Callari,
which was seconded by Vice Mayor Case, and adopted on the
Consent Agenda. The motion passed unanimously. (7-0)
12. R-2018-291 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Authorizing The Appropriate City Officials To Accept The 2018/2019
Children’s Services Council Of Broward County Maximizing Out Of
School Time (MOST) Year - Round Grant To Conduct Four Youth
Summer Camps And One After School Program In The Amount Of
$572,567.00; Authorizing The Required 12.5% Matching Funds To Be
Paid From In-Kind Staff Services; Authorizing The Execution Of An
Agreement With The Children’s Services Council; And Further
Authorizing The Appropriate City Officials To Execute All Other
Applicable Grant Documents And Agreement(s).
ACTION: This Resolution was moved by Commissioner Callari,
which was seconded by Vice Mayor Case, and adopted on the
Consent Agenda. The motion passed unanimously. (7-0)
13. R-2018-292 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Authorizing The Appropriate City Officials To Execute The Attached
Authorization To Proceed For Work Order Number LH-18-03 With
Lighthouse Utility Consulting, Inc., For The Development Of A Retail
Water And Sewer Rate Study Analysis And Report, In The Amount Of
$115,566.00; Approving An Amendment To The Fiscal Year 2018
Capital Improvement Program. (Project No. 18-1322A).
ACTION: This Resolution was moved by Commissioner Callari,
which was seconded by Vice Mayor Case, and adopted on the
Consent Agenda. The motion passed unanimously. (7-0)
14. R-2018-293 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Authorizing The Appropriate City Officials To Execute An Authorization
To Proceed For Work Order No. GLS 18-02 With Stephen H. Gibbs
Land Surveyors, Inc. For Professional Surveying And Mapping Services
Related To The Design, Preparation Of Studies And Evaluation Of
Capital Improvement Projects As Included In The 2007 Water System
Master Plan And The 2007/2008 Wastewater System Master Plan, On
An As-Needed Basis, In An Amount Not To Exceed $100,000.00.
(Project No. 18-1330).
City of Hollywood Page 3
Regular City Commission Meeting Meeting Minutes September 20, 2018
ACTION: This Resolution was moved by Commissioner Callari,
which was seconded by Vice Mayor Case, and adopted on the
Consent Agenda. The motion passed unanimously. (7-0)
18. R-2018-297 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Approving The City Of Hollywood Legislative Agenda For The Upcoming
State 2019 Legislative Session.
Lorie Mertens-Black, Chief Civic Affairs Officer, explained the intent of
the resolution.
Discussion ensued among staff and members of the Commission.
ACTION: Motion was made by Commissioner Sherwood, which
was seconded by Commissioner Callari, to adopt the Resolution
with an amenment to add support for a glass bottle redemption
program and support for funding street lighting upgrades in LMI
neighborhoods. On a voice vote the motion passed unanimously.
(7-0)
19. R-2018-298 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Honoring Fifty Years Of Municipal Home Rule In The Florida Constitution
And Committing To An Educational Initiative To Help Floridians
Understand This Beneficial Right.
Scott Dudley, Legislative Director, Florida League of Cities, explained
the intent of the resolution and thanked the Commission for their support.
Discussion ensued among members of the Commission.
Mary Lou Tighe, Executive Director, Broward League of Cities,
responded to questions raised by the Commission.
Discussion ensued among members of the Commission.
Dr. Wazir Ishmael, City Manager, responded to concerns raised by the
Commission.
ACTION: Motion was made by Commissioner Callari, which was
seconded by Vice Mayor Case, to adopt the Resolution. On a
voice vote the motion passed unanimously. (7-0)
8. R-2018-287 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Approving And Authorizing The Execution By The Appropriate City
Officials Of Transportation System Surtax Interlocal Agreement With
Broward County And The Broward Metropolitan Planning Organization
City of Hollywood Page 4
Regular City Commission Meeting Meeting Minutes September 20, 2018
Setting Forth The Conditions For Municipal Project Funding And
Supporting The 2018 Transportation Surtax Ballot Measure.
Idelma Quintana, Assistant to Broward County Mayor Furr, expressed
personal opinions/concerns.
Discussion ensued among members of the Commission.
Chris Walton, Broward County Transportation Director, provided
additional information on proposed projects which would be paid by the
surtax.
Discussion ensued among members of the Commission.
ACTION: Motion was made by Commissioner Sherwood, which
was seconded by Commissioner Blattner, to adopt the
Resolution. On a voice vote the motion passed unanimously. (7-0)
20. PO-2018-19 An Ordinance Of The City Of Hollywood, Florida, Vacating A Portion Of
The Platted Alley Lying Within Block 58 Of The Plat Of “HOLLYWOOD”,
Plat Book 1, Page 21; Providing A Severability Clause, A Repealer
Provision, And An Effective Date. (VA-18-03)
Douglas Gonzales, City Attorney, announced the item is not
quasi-judicial.
Luis Lopez, City Engineer, explained the intent of the resolution.
Keith Poliakoff, Attorney for the Applicant, read a letter into the record,
which is an agreement with the neighboring school.
Discussion ensued among staff and members of the Commission.
The City Clerk read the ordinance title on first reading.
ACTION: Motion was made by Commissioner Callari, which was
seconded by Vice Mayor Case, to adopt on first reading the
Ordinance. The motion on roll call vote carried:
Aye: Vice Mayor Case
Commissioner Hernandez
Commissioner Callari
Commissioner Blattner
Commissioner Biederman
Commissioner Sherwood
Mayor Levy
Enactment No: O-2018-13
City of Hollywood Page 5
Regular City Commission Meeting Meeting Minutes September 20, 2018
15. R-2018-294 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Approving And Authorizing The Appropriate City Officials To Execute
The Fourth Amendment To The Commingled And Solid Waste Collection
Services Agreement With Waste Pro Of Florida, Inc. For A Six Month
Extension From January 31, 2019 To July 31, 2019.
Charles Lassiter, Assistant Director of Public Works, explained the intent
of the resolution and provided a brief presentation for items 15, 16 and
17.
Richard Weiner, Attorney for AFSCME, expressed personal
opinions/concerns.
Discussion ensued among staff and members of the Commission.
Sylvia Glazer, Director of Public Works, provided additional information.
ACTION: Motion was made by Commissioner Blattner, which was
seconded by Commissioner Callari, to adopt the Resolution. On a
voice vote the motion passed unanimously. (7-0)
16. R-2018-295 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Approving And Authorizing The Appropriate City Officials To Execute
The Second Amendment To The Curbside Recycling Collection Services
Agreement With Waste Pro Of Florida, Inc. For A Six Month Extension
From January 31, 2019 To July 31, 2019.
ACTION: Motion was made by Commissioner Callari, which was
seconded by Commissioner Sherwood, to adopt the Resolution.
On a voice vote the motion passed unanimously. (7-0)
17. R-2018-296 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Approving And Authorizing The Appropriate City Officials To Execute
The First Amendment To The Interlocal Agreement With Broward County
Agreement For Household Hazardous, Bulk And Yard Waste Program
Agreement For A One Year Term From September 30, 2018 To
September 30, 2019.
ACTION: Motion was made by Commissioner Sherwood, which
was seconded by Commissioner Callari, to adopt the Resolution.
On a voice vote the motion passed unanimously. (7-0)
21. P-2018-046 Presentation By Raelin Storey, Director, Communications, Marketing
And Economic Development, Providing An Update On The Pilot
Commercial Property Improvement Program (CPIP).
Raelin Storey, Director of Communications, Marketing and Economic
City of Hollywood Page 6
Regular City Commission Meeting Meeting Minutes September 20, 2018
Development, provided a presentation on the pilot commercial property
improvement program.
Discussion ensued among staff and members of the Commission.
22. P-2018-047 Presentation By Raheem Seecharan, Director, Information Technology,
Regarding Update On Enterprise Resource Planning (ERP).
Raheem Seecharan, Director of Information Technology, provided a
presentation on the progress of the Enterprise Resource Planning (ERP).
Commissioner Callari left the meeting at 2:57 PM and returned at 2:59
PM.
23. R-2018-299 A Resolution Of The City Commission Of The City Of Hollywood, Florida,
Appointing One Member To The Dune Master Plan Task Force.
Lorie Mertens-Black, Chief Civic Affairs Officer, explained the intent of
the resolution.
ACTION: Motion was made by Commissioner Sherwood, which
was seconded by Vice Mayor Case, to adopt the Resolution. On a
voice vote the motion passed unanimously. (7-0)
24. P-2018-053 Presentation By Lee Gottlieb, Dune Master Plan Task Force Chair, On
The Task Force Recommendation To Establish Three Demonstration
Dunes.
Lorie Mertens-Black, Chief Civic Affairs Officer, provided an introduction
of the presentation.
Mayor Levy passed the gavel to Vice Mayor Case, left the meeting at
3:09 PM and returned at 3:10 PM.
Barry Faske, Dune Master Plan Task Force Member, provided a
presentation on the work and recommendation of the committee.
Discussion ensued among staff and members of the Commission.
26. Commissioner Biederman, District 5
Peace Week
Commissioner Biederman announce Broward County Schools will be
celebrating Peace Week, say “no bullying and peace with your
neighbors”.
City of Hollywood Page 7
Regular City Commission Meeting Meeting Minutes September 20, 2018
27. Commissioner Sherwood, District 6
441 Development
Commissioner Sherwood stated she would like to see when the City has
meetings with developers and realtors, to ask them what would work well
on 441, as she does not want to see a gas station on every corner. She
wants to encourage better development on 441. Commissioner
Sherwood stated the mobile hub on 441 needs to be redesigned, as she
likes the Walter Werneke plan which includes a 2nd floor restaurant. She
wants everyone to think proactively.
Amendment One
Commissioner Sherwood stated she wants to be able to start educating
voters on Amendment One, with the video that was provided by the
Florida League of Cities.
Sewers Installation
Commissioner Sherwood questioned what is the exact month in which
Lawn Acres will have sewers installed in their areas, as they want the
schedule of construction for connections.
28. Vice Mayor Case, District 1
Coffee With A Cop
Vice Mayor Case stated the Coffee with a Cop event was well attended.
Hollywood Lakes Civic Association
Vice Mayor Case thanked the Hollywood Lakes Civic Association for
holding the flood insurance and ocean fallout topics that provided
information to the residents. This shows the State we are doing
something for insurance coverage, as properties are addressing the sea
level rise issues.
Commissioner Sherwood and Commissioner Blattner left the meeting at
3:40 PM.
29. Commissioner Hernandez, District 2
Code Compliance
Commissioner Hernandez thanked Code Compliance for attending the
community meeting yesterday.
Gas Stations
Commissioner Hernandez stated another gas station is being proposed
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Regular City Commission Meeting Meeting Minutes September 20, 2018
along US1, between Johnston Street and Sheridan Street, there are
already five gas stations, which is a lot.
Commissioner Blattner returned to the meeting at 3:41 PM.
9/11 Memorial Ceremony
Commissioner Hernandez stated the 9/11 Memorial Ceremony was very
sobering and is a reminder that first responders are at peril doing their
job.
Circulator
Commissioner Hernandez stated he is still waiting for the circulator
update. Gus Zambrano, Assistant City Manager for Sustainable
Development, stated an item will be on the October agenda for
Commission consideration.
Sewers
Commissioner Hernandez stated residents are asking about when the
sewer installations are coming to their area in District 2. He explained
that the Director of Public Utilities stated it may be 5 to 7 years away for
District 2, due to various issues.
Building Department
Commissioner Hernandez thanked Dean Decker, Building Official, for
the changes in the Building Department which are helping the residents .
He also thanked the City Manager for his intuition on things.
Commissioner Sherwood returned to the meeting at 3:44 PM.
Commission In The Community
Commissioner Hernandez announced the Commission in the Community
meeting will be held October 10, 2018 at City Hall and FDOT staff will be
available to answer questions on their projects in the City.
United Neighbors Civic Association
Commissioner Hernandez announced the United Neighbors Civic
Association is meeting tonight.
30. Commissioner Callari, District 3
Budget
Commissioner Callari thanked staff for the budget meeting held last
week, everyone did a great job.
Turn Signals
City of Hollywood Page 9
Regular City Commission Meeting Meeting Minutes September 20, 2018
Commissioner Callari requested turn signals for 46th Avenue and Taft
Street, Taft Street and West Park Road and also on Johnson Street. In
addition, South Park Road at Washington Street needs a right turn
signal, as traffic backs up.
Foreclosures
Commissioner Callari questioned the homes on which the City can
pursue foreclosure for continuing violations, and stated she wants to
meet with staff on the issue.
Hurricane Season
Commissioner Callari reminded everyone hurricane season is still
happening.
Park East Civic Association
Commissioner Callari announced tonight the Park East Civic
Association is having a meeting to discuss green space and the future of
Orangebrook; they are meeting at David Park Community Center at 7:00
PM.
31. Commissioner Blattner, District 4
Sewers
Commissioner Blattner reminded everyone about the septic to sewer
workshop meeting; a timeline was given during the presentation.
441 Development / Zoning In Progress
Commissioner Blattner spoke about the Wawa proposed project at
Hollywood Blvd and 441, which is in the RAC area. The City needs to
determine what it wants on 441. He asked to create a Zoning in
Progress for Hollywood Blvd and 441 until the Commission decides what
they want, and suggested a workshop.
Commissioner Hernandez agreed to have a workshop to discuss this
issue. Mayor Levy stated the City just passed transit oriented
development, if the issue is gas stations, there is the special exception
process for gas stations.
Dr. Wazir Ishmael, City Manager, spoke on the Zoning in Progress for
gas stations and development on 441.
Commissioner Blattner stated he wants a Zoning in Progress for gas
stations. Commissioner Callari supported the request.
Discussion ensued among members of the Commission regarding the
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Regular City Commission Meeting Meeting Minutes September 20, 2018
Zoning in Progress for gas stations, and the various developments being
proposed in this area.
Commissioner Hernandez stated a gas station on the transit oriented
corridor can be done by special exception.
Commissioner Sherwood stated she wants a workshop on the topic;
however, she is not in favor of zoning in progress. She stated the City
needs to have something that will welcome people into the city.
Commissioner Biederman stated he thought this was settled when the
City passed the TOC, to stop everything now with a zoning in progress is
wrong. The City can do a distance separation for gas stations.
Extensive discussion ensued among members of the Commission
regarding the Zoning in Progress for gas stations, and the various
developments being proposed in this area.
Commissioner Blattner stated according to our rules, only one other
Commissioner supported his request for a Zoning in Progress for gas
stations, (not the two required) so it will not move forward, and withdrew
his request.
Protano Properties
Commissioner Blattner requested the City Manager comment on why the
Protano properties are allowed to exist the way that they do. He
requested a presentation by Code Compliance on this issue.
32. Mayor Levy
Sunshine Law
Mayor Levy spoke about Sunshine Law restrictions regarding the
meeting of two or more Commission members to discuss issues and
exchange ideas.
CRA Meetings
Mayor Levy stated last month the CRA meeting was followed by the
Commission meeting, which did not allow enough time between
meetings for lunch. He suggested looking for a new day or start the CRA
meetings at 9:00 AM. The general consensus of the Commission was to
have the CRA meetings start at 9:00 AM.
33. City Attorney
Protano Properties
City of Hollywood Page 11
Regular City Commission Meeting Meeting Minutes September 20, 2018
Douglas Gonzales, City Attorney, provided an update on the Protano
properties which have code liens. There are 4 properties, one property
is homesteaded so the City is not able to foreclose on this property. The
other three properties on Dixie Highway are not homesteaded. These
properties have fines and ongoing violations.
John Chidsey, Code Compliance Manager, reiterated the information the
City Attorney presented and the need to get compliance.
Douglas Gonzales, City Attorney, explained the next steps in the process
to start foreclosure on the code enforcement liens.
Discussion ensued among staff and members of the Commission
regarding the properties.
34. City Manager
ILA Broward County/CRA/City Agreement
Dr. Wazir Ishmael, City Manager, stated after two years of working with
the County, the City is coming close to an agreement with them on the
CRA TIF refund. An item will be on the County agenda on September
25, 2018.
Sites And Vision
Dr. Wazir Ishmael, City Manager, stated redevelopment is slow and does
not happen overnight. Even with a vision, it is hampered by market
forces. Staff understands the vision, but some areas might not fall within
the vision, then those projects can come before the Commission.
Traffic And Infrastructure Projects
Dr. Wazir Ishmael, City Manager, stated there are a variety of mobility
improvements, all traffic updates are on the City's website. The
Hollywood Gardens West sidewalk improvements on Taft Street from N
20th Avenue to N 14th Avenue are underway and will be completed in the
spring of 2019. New sidewalks are being installed on Tyler Street from
441 to N 56th Avenue, which will be completed in three weeks. As part
of this construction, swale parking is being temporarily allowed.
Commissioner Hernandez left the meeting at 4:32 PM returned at 4:33
PM.
Budget Hearing
Dr. Wazir Ishmael, City Manager, announced on September 26, 2018 will
be the second budget hearing.
City of Hollywood Page 12
Regular City Commission Meeting Meeting Minutes September 20, 2018
Department Presentations
Dr. Wazir Ishmael, City Manager, stated the Mayor requested
presentation from City Departments. Today’s presentation will be from
the Department of Communications, Marketing and Economic
Development. Dr. Wazir Ishmael, City Manager, introduced Raelin
Storey, Director of Communications, Marketing and Economic
Development, who provided an office overview.
Commissioner Biederman left the meeting at 4:37 PM and returned at
4:38 PM.
Commissioner Blattner left the meeting at 4:37 PM and returned at 4:39
PM.
Commissioner Hernandez left the meeting at 4:54 PM and returned at
4:57 PM.
Discussion ensued among staff and members of the Commission
regarding the presentation.
25. CITIZENS’ COMMENTS
The following individuals expressed personal opinions/concerns:
1. Barry Faske, 1357 VanBuren Street
2. Helen Chervin, 2470 Adams Street
3. Patricia Hamlin, 2743 Washinton Street
4, Maria Jackson, 2305 Fletcher Street
35. The meeting adjourned at 5:15 PM.
______________________________
Patricia A. Cerny, MMC
City Clerk
Hollywood, Florida
Approved on:
______________________
City of Hollywood Page 13
Agenda
Regular City Commission Meeting
Thursday, September 20, 2018
1:00 PM
City of Hollywood
Hollywood City Hall
2600 Hollywood Blvd
Hollywood, FL 33020
http://www.hollywoodfl.org
Commission Chambers Room 219
CITY COMMISSION
Josh Levy, Mayor
Debra Case, Vice Mayor - District 1
Peter Hernandez, Commissioner - District 2
Traci Callari, Commissioner - District 3
Richard Blattner, Commissioner - District 4
Kevin Biederman, Commissioner - District 5
Linda Sherwood, Commissioner - District 6
Dr. Wazir Ishmael, City Manager
Douglas R. Gonzales, City Attorney
Patricia A. Cerny, City Clerk
Regular City Commission Meeting Meeting Agenda - Final September 20, 2018
NOTES
The Consent Agenda is comprised of items prepared by various offices and departments in the
City. These items are routine and/or non-controversial in nature, and may be voted upon by the
Commission in one motion as listed below.
The regular agenda consists of items that must be discussed or that could be considered
controversial, and are voted upon by the Commission individually.
Agenda items not scheduled for a specific time may be considered at any time during the
meeting, at the Commission’s discretion. However, time certain items will not be considered by
the Commission earlier than the time listed for those items, although those items may be taken
up at a later time.
The following items on this agenda are time certain items.
1:15 PM - Items - 18 thru 19
5:00 PM - Item - 25
1. Moment of Silence
2. Pledge of Allegiance
3. Recognition of Veterans, Active Service Personnel & Their Families
4. Roll Call
CONSENT AGENDA
(Items #5 thru 17)
If a citizen wishes to comment on a specific item, he/she should submit a comment card to the
City Clerk before the Commission approves the consent agenda.
OFFICE OF HUMAN RESOURCES
5. R-2018-284 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Authorizing The Appropriate City Officials To Bind The Policies
For Excess Workers’ Compensation Insurance, General Liability, Auto
Liability, Statutory Accidental Death And Dismemberment Insurance,
Crime Insurance, Cyber Liability, Finance Director Surety Bond,
Environment/Pollution Insurance, Flood Insurance, And A New Active
Shooter Policy For A Not To Exceed Amount Of $874,394.00 For
Which Quotes Were Solicited By Arthur J. Gallagher Risk Management
Services.
Attachments: Resolution Purchase of Various Insurance Products Arthur J Gallagher.doc
Back Up for Various Insurance Coverage Arthur J. Gallagher .pdf
terins.DOC
BIS 18-281.docx
City of Hollywood Page 2
Regular City Commission Meeting Meeting Agenda - Final September 20, 2018
ARCHITECTURE & URBAN DESIGN DIVISION
6. R-2018-285 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Approving And Authorizing The Appropriate City Officials To
Execute The Attached Authorization To Proceed (ATP) No. 8 With Saltz
Michelson Architects, Inc. To Provide Additional Professional
Architectural And Engineering Services For Construction
Administration Of The New Fire Station No. 45 In The Amount Of
$10,501.00.
Attachments: RESo Saltz Michelson Arch. - ATP #8.doc
Saltz ATP 8.pdf
Term Sheet - Saltz Michelson - Fire Station No. 45.doc
BIS 18-267.doc
ENGINEERING DIVISION
7. R-2018-286 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Supporting The Broward Metropolitan Planning Organization’s
(“MPO”) Application For Federal Transit Administration Funding For
Mobility Hubs, Including The Hollywood Blvd./State Road 7 Mobility Hub
Project, And Upon The MPO Being Awarded The Grant Funding,
Authorizing The Appropriate City Officials To Execute A Subrecipient
Agreement In the Amount Of $900,000.00 With The MPO For The
Design And Construction Of The Project By The City.
Attachments: MPOSUPPORTRESOEN18-154.docReso.doc
Attachment 1 Technical Memo 4 Planning Framework.pdf
Attachment 2 Subrecipinet Agreement Revised 8.20.18.pdf
Attachment 3 FTA-master-agreement-fy2018.pdf
Term Sheet - Broward Metropolitan Planning Organization.doc
BIS 18-263.doc
8. R-2018-287 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Approving And Authorizing The Execution By The Appropriate
City Officials Of Transportation System Surtax Interlocal Agreement
With Broward County And The Broward Metropolitan Planning
Organization Setting Forth The Conditions For Municipal Project
Funding And Supporting The 2018 Transportation Surtax Ballot
Measure.
Attachments: Reso - Broward County and MPO for Transportation System Surtax.doc
2018 Transportation Surtax ILA.DOC082318.pdf
EN18-164 Broward County Agenda - M_Approve Transportation Surtax ILA.docx
Term Sheet - Broward County and MPO - Transportation Surtax Ballot Measure.doc
BIS 18-279.docx
City of Hollywood Page 3
Regular City Commission Meeting Meeting Agenda - Final September 20, 2018
DEPARTMENT OF INFORMATION TECHNOLOGY
9. R-2018-288 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Authorizing The Appropriate City Officials To Execute The
Attached Tower Siting Agreement With Sprint Spectrum L.P. For A
Wireless Communications System At The City’s Water Tower-East
Located At 1100 Thomas Street; Providing A New Initial Term Of 60
Months With Three Additional Terms Of 60 Months Each.
Attachments: Sprint Tower Renewal 1100 Thomas-draft.doc
MI03XC006 -Water Tank 8.16.18 Sprint Final.doc
tersprinttower.doc
BIS 18-268R.docx
10. R-2018-289 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Authorizing The Appropriate City Officials To Issue The
Attached Purchase Order To Key Government Finance, Inc. For The
Purchase Of Cisco Smartnet Maintenance In An Amount Not To
Exceed $600,000.00 Over 5 Years And An Annual Estimated Amount
Of $110,624.18.
Attachments: Res Key Government-Smartnet.doc
Key Government PO.pdf
Backup Docs.pdf
Key Government Payment Schedule.pdf
terciscomaintenance.doc
BIS 18-275R.docx
11. R-2018-290 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Authorizing The Appropriate City Officials To Approve The
Attached Amendment To The Starwind License Agreement And To
Issue The Attached Purchase Order With Starwind Software, Inc. For
The Purchase Of A Hyper-Converged Data Center Solution And
Professional Services With Three Years Of Maintenance For An
Amount Not To Exceed $213,092.00
Attachments: Res Starwinds Software.doc
Starwind PO.pdf
Starwind_Amendment to SLA_08-30-18.docx
Starwind Backup.pdf
Original StarWind_EULA.PDF
terstarwind.doc
BIS 18-276.docx
City of Hollywood Page 4
Regular City Commission Meeting Meeting Agenda - Final September 20, 2018
DEPARTMENT OF PARKS, RECREATION & CULTURAL ARTS
12. R-2018-291 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Authorizing The Appropriate City Officials To Accept The
2018/2019 Children’s Services Council Of Broward County Maximizing
Out Of School Time (MOST) Year - Round Grant To Conduct Four
Youth Summer Camps And One After School Program In The Amount
Of $572,567.00; Authorizing The Required 12.5% Matching Funds To
Be Paid From In-Kind Staff Services; Authorizing The Execution Of An
Agreement With The Children’s Services Council; And Further
Authorizing The Appropriate City Officials To Execute All Other
Applicable Grant Documents And Agreement(s).
Attachments: ResoChildrensServicesGrant2018MOST.doc
2018-2019 CSCagreement.pdf
BIS 18-259.doc
DEPARTMENT OF PUBLIC UTILITIES
13. R-2018-292 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Authorizing The Appropriate City Officials To Execute The
Attached Authorization To Proceed For Work Order Number LH-18-03
With Lighthouse Utility Consulting, Inc., For The Development Of A
Retail Water And Sewer Rate Study Analysis And Report, In The
Amount Of $115,566.00; Approving An Amendment To The Fiscal Year
2018 Capital Improvement Program. (Project No. 18-1322A).
Attachments: 01 Resolution - Lighthouse Utility Retail Water & Sewer Rate Study.docx
Exhibit A Lighthouse Utility Rate Study.pdf
ATP - Lighthouse Utility Retail Water and Sewer Rate Study - ATP LH-18-03 - $115,566.00 _ Pro
Task Order - Retail Water & Sewer Rate Study _8-15-2018.docx
Certificate of Liability Insurance - Lighthouse Utility_ 2-1-2018 to 2-1-2019.pdf
Jonathan Varnes Proof Of Auto Coverage _ 01-30-2018.pdf
Lighthouse Workers Comp Exemption Letter _1-30-2018.pdf
Ordinance No. O-2013-19 Water Conservation-Tiered Rate Structure & Base Charge_8-15-2018.
Ordinance No. O-2013-20 Sewer Rate Structure & Base Charge_8-15-2018.pdf
Term Sheet - Lighthouse Utility Consulting, Inc. Work Order 18-03.doc
BIS 18-266.doc
City of Hollywood Page 5
Regular City Commission Meeting Meeting Agenda - Final September 20, 2018
14. R-2018-293 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Authorizing The Appropriate City Officials To Execute An
Authorization To Proceed For Work Order No. GLS 18-02 With
Stephen H. Gibbs Land Surveyors, Inc. For Professional Surveying And
Mapping Services Related To The Design, Preparation Of Studies And
Evaluation Of Capital Improvement Projects As Included In The 2007
Water System Master Plan And The 2007/2008 Wastewater System
Master Plan, On An As-Needed Basis, In An Amount Not To Exceed
$100,000.00. (Project No. 18-1330).
Attachments: 01 Resolution - ATP GLS 18-02 Gibbs Land Surveyor for 2018.docx
Authorization to Proceed for Consultant 1330 - GLS 18-02.doc
Contract - Signed Gibbs.pdf
R-2017-153.pdf
Term Sheet - Gibbs Land Surveyors Work Order 18-02.doc
BIS 18-265.doc
DEPARTMENT OF PUBLIC WORKS
15. R-2018-294 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Approving And Authorizing The Appropriate City Officials To
Execute The Fourth Amendment To The Commingled And Solid Waste
Collection Services Agreement With Waste Pro Of Florida, Inc. For A
Six Month Extension From January 31, 2019 To July 31, 2019.
Attachments: RESOWastePro SWCollection ExtensionREV8 9 18.docx
WasteProsolidwastecommingledFourthAmendmentextension.doc
TermWasteProcommingledFOURTHAMENDINTERIMEXTCONT.doc
BIS 18-261R2.doc
Requires A 5/7th Vote
16. R-2018-295 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Approving And Authorizing The Appropriate City Officials To
Execute The Second Amendment To The Curbside Recycling
Collection Services Agreement With Waste Pro Of Florida, Inc. For A
Six Month Extension From January 31, 2019 To July 31, 2019.
Attachments: RESOWastePro RECYCollection ExtensionREV8.27.18.docx
WastePro2ndAmendmentExtensionJan2019toJuly2019 (2).doc
TermSheetCURBSIDERECYCLINGCOLELCTIONSERVBID2015WASTEPROSECONDAMEND.d
BIS 18-264R2.docx
Requires A 5/7th Vote
City of Hollywood Page 6
Regular City Commission Meeting Meeting Agenda - Final September 20, 2018
17. R-2018-296 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Approving And Authorizing The Appropriate City Officials To
Execute The First Amendment To The Interlocal Agreement With
Broward County Agreement For Household Hazardous, Bulk And Yard
Waste Program Agreement For A One Year Term From September
30, 2018 To September 30, 2019.
Attachments: RESOBROWARDCOUNTYINTERLOCALAGREEMENT.docx
First Amendment to ILA for Optional Services 8-1-18.pdf
Letter to Municipalities Utilizing Optional Services re First Amendment .pdf
R-2013-254 - HHW Agreement .pdf
TermSheetBwdCountyFirstAmendILAHAZARDOUSWASTEBULKETC2018.DOC
BIS 18-260R.doc
Requires A 5/7th Vote
1:15 PM TIME CERTAIN ITEM(S)
18. R-2018-297 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Approving The City Of Hollywood Legislative Agenda For The
Upcoming State 2019 Legislative Session.
Attachments: res 2019 legislative priorities.doc
Exhibit A 2019 legislative priorities rev2.docx
Office of the City Manager
19. R-2018-298 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Honoring Fifty Years Of Municipal Home Rule In The Florida
Constitution And Committing To An Educational Initiative To Help
Floridians Understand This Beneficial Right.
Attachments: Resolution-celebrating-50-years-of-home-rule.docx
Office of the City Clerk
QUASI-JUDICIAL ITEM
(Rules of Procedure Attached to Agenda)
20. PO-2018-19 An Ordinance Of The City Of Hollywood, Florida, Vacating A Portion Of
The Platted Alley Lying Within Block 58 Of The Plat Of “HOLLYWOOD”,
Plat Book 1, Page 21; Providing A Severability Clause, A Repealer
Provision, And An Effective Date. (VA-18-03)
Attachments: EN18-165 Ord.doc
Exhibit A Area to Vacate Sketch and Legal.pdf
Location Map.pdf
Proposed Easement Sketch and Legal.pdf
Site Plan.pdf
Survey.pdf
Engineering Division
First Reading
REGULAR AGENDA
21. P-2018-046 Presentation By Raelin Storey, Director, Communications, Marketing
And Economic Development, Providing An Update On The Pilot
Commercial Property Improvement Program (CPIP).
Continued From The September 5, 2018 Meeting
City of Hollywood Page 7
Regular City Commission Meeting Meeting Agenda - Final September 20, 2018
22. P-2018-047 Presentation By Raheem Seecharan, Director, Information Technology,
Regarding Update On Enterprise Resource Planning (ERP).
Continued From The September 5, 2018 Meeting
23. R-2018-299 A Resolution Of The City Commission Of The City Of Hollywood,
Florida, Appointing One Member To The Dune Master Plan Task
Force.
Attachments: resappointdunetaskforce bob weiser .docx
Robert Weiser application.pdf
Office of the City Manager
24. P-2018-053 Presentation By Lee Gottlieb, Dune Master Plan Task Force Chair, On
The Task Force Recommendation To Establish Three Demonstration
Dunes.
25. 5:00 PM CITIZENS’ COMMENTS (Total Time 30 Minutes)
COMMENTS BY THE CITY COMMISSION, CITY ATTORNEY & CITY
MANAGER
26. Commissioner Biederman, District 5
27. Commissioner Sherwood, District 6
28. Vice Mayor Case, District 1
29. Commissioner Hernandez, District 2
30. Commissioner Callari, District 3
31. Commissioner Blattner, District 4
32. Mayor Levy
33. City Attorney
34. City Manager
35. ADJOURNMENT
Any person who wishes to speak must first complete a comment card from the City Clerk .
Comment cards must be returned to the City Clerk within the first five minutes after the start of the
agenda item. After being recognized, approach the podium, give your name and address,
identify your client or clients (if applicable). A citizen's time is not transferable to any other
person.
Citizens' Comments shall be held on the Third Wednesday of each month at the Regular City
Commission Meeting in the City Commission Chambers, Room 219, at 5:00 PM.
Lobbyist registration is required if any person, firm or corporation is lobbying the City
Commission on any petition or issue, pursuant to the Section 30.15 of the Code of Ordinances.
City of Hollywood Page 8
Regular City Commission Meeting Meeting Agenda - Final September 20, 2018
Any person wishing to appeal any decision made by this Commission with respect to any matter
considered at such meeting or hearing will need a record of the proceedings, and for such
purposes may need to ensure that a verbatim record of the proceedings is made, which record
includes the testimony and evidence upon which the appeal is made.
Two or more members of the same city board, commission, or committee, who are not of this
Commission, may attend this meeting and may, at that time, discuss matters on which
foreseeable action may later be taken by their board, commission or committee.
Persons with disabilities who require reasonable accommodations to participate in City
programs and/or services may call the Office of the City Manager five business days in advance
at (954) 921-3201 (voice). If an individual is hearing or speech impaired, please call
1-800-955-8771 (V-TDD).
Disclosure Of Real Estate Interests And Business Relationships - When an agenda item involves
the use or development of land, each member of the City Commission, the City Manager, the
Assistant City Manager, the City Attorney, the Deputy City Attorney, and the director and
assistant director(s) of each City department and City office shall disclose orally, at the time the
City Commission begins to discuss the item, or in writing to the City Clerk prior to the publication
of the agenda, any significant interest (as defined below) that such City official or employee or
any relative of such City official or employee has in land located within 300 feet of the land that is
the subject of the item. When an agenda item involves an invitation for bids, request for
proposals, request for qualifications, request for letters of interest, or other competitive
solicitation, each member of the City Commission, the City Manager, the Assistant City
Manager, the City Attorney, the Deputy City Attorney, and the director and assistant director (s) of
each City department and City office shall disclose orally, at the time the City Commission
begins to discuss the item, or in writing to the City Clerk prior to the publication of the agenda,
any client or business relationship that such City official or employee or any relative of such City
official or employee has with any business entity that has submitted a response to the
competitive solicitation. “Significant interest” means ownership of more than 5 percent of the
value of the land.
Persons attending meetings shall remain seated at all times unless called upon to speak, will not
call out comments during the meeting or make inappropriate hand or facial gestures.
Please silence all cell phones prior to entering the meeting.
City of Hollywood Page 9
Regular City Commission Meeting Meeting Agenda - Final September 20, 2018
QUASI-JUDICIAL HEARING PROCEDURES
AND RULES FOR EX-PARTE COMMUNICATIONS
I. Scope and Applicability. These procedures shall apply to all quasi -judicial hearings held by the
City Commission or by any Board or Committee (hereinafter referred to as “Boards”) which holds
quasi-judicial hearings. The City Attorney shall determine which matters are quasi -judicial in
nature and shall direct the City Clerk or Board liaison to designate specially such matters on the
agenda.
II. Proceedings. Mayor, Vice Mayor or other presiding officer (hereafter, the "Presiding Officer")
shall conduct the proceedings and maintain order. The City Attorney or legal advisor shall
represent the City Commission or Board, rule on all evidentiary and procedural issues and
objections, and advise the City Commission or Board as to the applicable law and necessary
factual findings. Hearings shall be conducted informally, but with decorum. Formal rules of
procedure shall not apply except as set forth herein; however, fundamental due process shall be
accorded.
III. Unauthorized Communications. In all quasi-judicial hearings, all rulings must be based only
upon the evidence presented at the hearing. In accordance with Section 286.0115(1), Florida
Statutes, ex parte communications with City Commissioners or Board members in quasi -judicial
matters is permissible and the adherence to the following procedures shall remove the
presumption of prejudice arising from ex parte communications with City Commissioners or
Board members:
1. The substance of any ex parte communication with a City Commissioner or Board member
which relates to a quasi-judicial action pending before the Commission or Board is not
presumed prejudicial to the action if the subject of the communication and the identity of the
person, group, or entity with whom the communication took place is disclosed and made a part of
the record before the final action on the matter.
2. A City Commissioner or Board member may read a written communication from any
person. However, a written communication that relates to a quasi-judicial action pending before
the Commission or Board shall not be presumed prejudicial to the action, and such written
communication shall be made a part of the record before final action on the matter.
3. City Commissioners or Board members may conduct investigations and site visits and may
receive expert opinions regarding quasi-judicial action pending before them. Such activities
shall not be presumed prejudicial to the action if the existence of the investigation, site visit, or
expert opinion is made a part of the record before final action on the matter.
4. Disclosure made pursuant to subparagraphs 1, 2 and 3 must be made before or during the
public meeting at which a vote is taken on such matters, so that persons who have opinions
contrary to those expressed in the ex parte communication are give a reasonable opportunity to
refute or respond to the communication.
IV. Witnesses and Supporting Materials. At least eight City business days before a
City of Hollywood Page 10
Regular City Commission Meeting Meeting Agenda - Final September 20, 2018
quasi-judicial hearing.
A. Staff shall prepare a report, recommendation and supporting materials, a copy of which
shall be available to the applicant, appellant and to the public at the City Clerk ’s Office. Included
in the supporting materials will be copies of all exhibits and documents upon which staff ’s
recommendation is based.
B. The Applicant and the Appellant, if applicable, shall submit a detailed outline of the
argument in support of their application, copies of all exhibits which will be presented at hearing
and the names and addresses of all witnesses who will be called to testify in support of the
application (including resumes for any witness the party intends to qualify as an expert).
C. The eight City business day deadline is necessary to ensure the Commission or Board
members are given sufficient opportunity to review the written submissions prior to the hearing,
and shall be strictly observed. Should the eight City business day deadline be missed by either
staff or the Applicant, the item may be continued at the discretion of the City Commission or
Board to the next available agenda.
V. Party Intervenors.
The City Attorney may allow a person to intervene as a Party Intervenor if they meet the following
requirements:
A. The person must have an interest in the application, which is different than the public at
large.
B. At least three days prior to the hearing, the person shall submit a written request to intervene
including: a detailed outline of their interest in the application and argument in favor or against it,
copies of all exhibits which will be presented at the hearing and the names and addresses of all
witnesses who will be called to testify on their behalf (including resumes for any witness the
person intends to qualify as an expert).
VI. Conduct of Hearing.
A. The Presiding Officer shall call the proceeding to order and announce that the hearing has
begun.
B. The Presiding Officer, City Attorney or legal advisor shall inquire whether all parties,
members of the public and Commission or Board members agree to waiving the quasi -judicial
hearing.
C. When the quasi-judicial hearing is not waived, the City Attorney, legal advisor or Presiding
Officer shall explain the rules concerning procedure, testimony, and admission of evidence.
D. When the quasi-judicial hearing is not waived, the City Clerk or staff liaison shall swear in all
witnesses who are to testify at the hearing.
City of Hollywood Page 11
Regular City Commission Meeting Meeting Agenda - Final September 20, 2018
E. The order of proof shall be as follows:
1. A representative of the City’s staff (or outside counsel) shall briefly describe the Applicant’s
request, introduce and review all relevant exhibits and evidence, report staff ’s recommendation,
and present any testimony in support of staff’s recommendation. Staff shall have a maximum of
30 minutes to make their full presentation, including opening statement and all direct presentation
by witnesses, but excluding any cross-examination or questions from the Commission or a Board
member.
2. The Appellant, if applicable, (or his/her representative or counsel) shall present evidence
and testimony in support of the application. Appellant shall have a maximum of 30 minutes to
make its full presentation, including opening statement and all direct presentation by witnesses,
but excluding any cross-examination or questions from the Commission or a Board member.
3. Any Party Intervenor (or his/her representative or counsel) shall present evidence and
testimony in support of or opposed to the application. A Party Intervenor shall have a maximum
of 30 minutes to make his/her full presentation, including opening statement and all direct
presentation by witnesses, but excluding any cross-examination or questions from the
Commission or a Board Member.
4. The Applicant (or his/her representative or counsel) shall present evidence and testimony in
support of the application. Applicant shall have a maximum of 30 minutes to make his/her full
presentation, including opening statement and all direct presentation by witnesses, but excluding
any cross-examination or questions from the Commission or a Board member.
5. Any other persons present who wish to submit relevant information to the City Commission
or Board shall speak next for a maximum of three minutes each (excluding any cross-examination
or questions from the Commission or a Board member). Members of the public will be permitted
to present their non-expert opinions, but the Commission or board will be expressly advised that
public sentiment is not relevant to the decision, which must be based only upon competent and
substantial evidence.
6. The Appellant will be permitted to make final comments, if any (maximum of five minutes).
7. The Applicant will be permitted to make final comments, if any (maximum of five minutes).
8. The Party Intervenor will be permitted to make final comments, if any (maximum of five
minutes).
9. The City’s staff will make final comments, if any (maximum of five minutes).
10. At the discretion of the Presiding Officer, the Applicant may be permitted to respond to
the final Party Intervenor and staff comments and recommendations (maximum of three minutes).
G. The City Attorney or legal advisor will advise the City Commission or Board as to the
City of Hollywood Page 12
Regular City Commission Meeting Meeting Agenda - Final September 20, 2018
applicable law and the factual findings that must be made to approve or deny the application.
H. The City Commission or Board will conduct open deliberation of the application. The
Presiding Officer shall have the discretion to reopen the proceeding for additional testimony or
argument by the parties when an outcome substantially different than either the granting or denial
of the application is being considered. After deliberations, a vote shall be taken to approve,
approve with conditions or deny the application.
VII. Examination by Commissioners and City Attorney or Legal Advisor. Commissioners, Board
members and the City Attorney or Legal Advisor may ask questions of persons presenting
testimony or evidence at any time during the proceedings until commencement of deliberation.
VIII. Cross-Examination of Witnesses. After each witness testifies, the City staff representative,
the Applicant’s representative, Appellant’s representative, and/or the Party Intervenor’s
representative shall be permitted to question the witness, but such cross -examination shall be
limited to matters about which the witness testified and shall be limited to five minutes per side .
Members of the public will not be permitted to cross-examine witnesses. Cross-examination shall
be permitted only as would be permitted in a Florida court of law.
IX. Rules of Evidence.
A. All evidence of a type commonly relied upon by reasonably prudent persons in the conduct
of their affairs shall be admissible, whether or not such evidence would be admissible in a court
of law in Florida. Irrelevant, immaterial, harassing, defamatory or unduly repetitive evidence shall
be excluded.
B. Hearsay evidence may be used for the purposes of supplementing or explaining other
evidence, but it shall not be sufficient by itself to support a finding unless it would be admissible
over objection in a civil action.
C. Documentary evidence may be presented in the form of a copy or the original. Upon
request, parties shall be given an opportunity to compare the copy with the original.
X. Statements of Counsel. Statements of counsel, or any non-attorney representative, shall only
be considered as argument and not testimony unless counsel or the representative is sworn in
and the testimony if based on actual personal knowledge of the matters which are the subject of
the statements.
XI. Continuances and Deferrals. The City Commission or Board shall consider requests for
continuances made by City staff, the Applicant, the Appellant or a Party Intervenor and may grant
continuances in its sole discretion. If, in the opinion of the City Commission or Board, any
testimony or documentary evidence or information presented at the hearing justifies allowing
additional research or review in order to properly determine the issue presented, then the City
Commission or Board may continue the matter to a time certain to allow for such research or
review.
City of Hollywood Page 13
Regular City Commission Meeting Meeting Agenda - Final September 20, 2018
XII. Transcription of hearing.
A. The City Clerk or staff liaison shall preserve the official transcript of the hearing through tape
recording and/or video recording.
B. The Applicant, Appellant or Party Intervenor may arrange, at its own expense, for a court
reporter to transcribe the hearing.
C. The Applicant, Appellant or Party Intervenor may request that all or a part of the transcript of
a hearing be transcribed into verbatim, written form. In such case, the Applicant, Appellant or
Party Intervenor requesting the transcript shall be responsible for the cost of production of the
transcription and the transcription shall become the official transcript.
XIII. Maintenance of Evidence and Other Documents. The Office of the City Clerk or staff liaison
shall retain all of the evidence and documents presented at the hearing unless any such evidence
is too large to be stored by the City Clerk or staff liaison. In that event, such evidence will be
stored in the Community Planning and Development Department.
XIV. False Testimony. Any willful false swearing on the part of any witness or person giving
evidence before the Commission or Board as to any material fact in the proceedings shall be
deemed to be perjury and shall be punished in the manner prescribed by law for such offense.
XV. Failure of Applicant to Appear. If the Applicant, the Appellant or Party Intervenor or their
representative fails to appear at the time fixed for the hearing, and such absence is not excused
by the Commission or Board, the Commission or Board may proceed to hear the evidence and
render a decision thereon in absentia.
XVI. Subpoena Power. The Applicant, the Appellant or Party Intervenor or City’s staff shall be
entitled to compel the attendance of witnesses through the use of subpoenas. All such
subpoenas shall be issued by the City Clerk at the request of the Applicant, Appellant or City ’s
staff.
R-2016-334, 11/2/2016
City of Hollywood Page 14
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