Board of Directors

Regular Meeting of the Board of Directors Meeting No. 13 City of Hot Springs Monday, July 2, 2012, 7:00 p.m. Board Chambers, City Hall 133 Convention Boulevard Invocation‐ Sue Hall Pledge of Allegiance Call to Order Order of Business Subject 1. Roll Call of Board of Directors 2. Consider Approval of the Agenda 3. Consider Approval of Minutes of Board Meeting ¾ Regular Meeting held on June 19, 2012 ¾ Special Meeting #9 held on May 29, 2012. 4. Recognition of Guests ¾ Proclamation recognizing July as Parks and Recreation Month. ¾ Other Guests 5. Consider City Manager’s Report 6. Board of Directors Announcements Regarding Upcoming Events 7. Consider Acknowledgement of Financial Statements Notice for January thru May, 2012 Consent Agenda Section Items placed in this section are a matter of routine business which are expected to involve little or no discussion by the Board or the public. The Consent Agenda is usually voted on in mass. However, if any two Directors so desire, individual items may be discussed and/or voted on as a separate matter of business. 8. Public Safety Report (June 19, 2012) 9. Consider Resolution No. R‐12‐116 Recommending The Proposed Whittington Park Historic District For Nomination To The National Register Of Historic Places. 10. Consider Resolution No. R‐12‐117 Fixing A Time And Date For A Hearing On A Petition To Vacate, Abandon And Close A Portion Of An Unnamed Street/Alley Located At 948 Whittington. 11. Consider Resolution No. R‐12‐118 Approving A Final Contract Extension With Tommy Mitchell, Inc. For Annual Supply Contract (ASC) For Top Soil. Not To Exceed $75,000 12. Consider Resolution No. R‐12‐119 Approving The First Contract Extension With Powers Of Arkansas For Annual Supply Contract (ASC) For Non‐Comprehensive HVAC Service. Not To Exceed $100,000 13. Consider Resolution No. R‐12‐120 Approving A Final Contract Extension With Sheets Plumbing For Annual Supply Contract (ASC) For Plumbing Services. Not To Exceed $115,000 14. Consider Resolution No. R‐12‐121 Approving A Final Contract Extension With C. J. Horner Co., For Annual Supply Contract (ASC) For Concrete/Cement. Not To Exceed $125,000 15. Consider Resolution No. R‐12‐122 Approving A Final Contract Extension With Coakley Company, Inc. For Annual Supply Contract (ASC) For Construction Personnel And Equipment. Not To Exceed $300,000 (cumulative between Coakley and BB & B) 16. Consider Resolution No. R‐12‐123 Approving A Final Contract Extension With BB & B., Inc. For Annual Supply Contract (ASC) For Construction Personnel And Equipment. Not To Exceed $300,000 (cumulative between Coakley and BB & B) 17. Consider Resolution No. R‐12‐124 Approving A Final Contract Extension With HD Supply, Inc. For Annual Supply Contract (ASC ) For Fire Hydrants/Kits. Not To Exceed $100,000. 18. Consider Resolution No. R‐12‐125 Awarding A Bid To River City Hydraulics, Inc For A Residential Rear Load Collection Vehicle. $150,650 19. Consider Resolution No. R‐12‐126 Awarding A Bid To River City Hydraulics, Inc For A CAPS Knuckleboom Collection Vehicle. $129,000 20. Consider Resolution No. R‐12‐127 Awarding A Bid To Spector Manufacturing, Inc, For Two Sanitation Transfer Trailers. $129,444 21. Consider Resolution No. R‐12‐128 Authorizing The Filing Of A Grant Application With The State Of Arkansas (National Highway Traffic Safety Administration For Two Full‐Time Probation Officers, Two Part‐Time File Clerks; And Travel For District Court Staff (D.W.I Court Operation). $182,713 Grant ($36,938 match)  New Business 22. Consider Resolution No. R‐12‐129 Acknowledging The Review Of The 2011 Comprehensive Annual Financial (Audit) Report [CAFR]. 23. Consider Resolution No. R‐12‐130 Reversing Board Of Adjustments And Appeals And Granting Waiver Request To Not Install Sidewalk, Drainage And Curb And Gutter Along Sanders And Golf Links Streets For A New Office And Storage Building At 194 Sanders Street. 24. Consider Resolution No. R‐12‐131 Reversing Planning Commission Approval Of A Malvern Avenue Overlay Development Plan For A New Osaka Japanese Steakhouse At 104 Sawtooth Oak Street. 25. Consider Ordinance No. O‐12‐23 Accepting The Annexation Of Certain Territory Located At Adjacent To Red Oak Ridge And Revising The Zoning Map; And For Other Purposes. 26. Consider Ordinance No. O‐12‐24 Amending The Zoning Code Of The City Of Hot Springs, Arkansas By Rezoning Property Located At 986 Shady Grove Road Described Herein From R‐1 Rural Residential District To C‐3 Office Neighborhood Commercial District: And For Other Purposes. 27. Consider Ordinance No. O‐12‐25 Waiving The Requirements Of Competitive Bidding For Two Harley Davidson Police Motorcycles; And For Other Purposes. $32,000 28. Consider Ordinance No. O‐12‐26 Amending Ordinance No. 5387 (Hot Springs Purchasing Ordinance); And For Other Purposes. Board Commentary (No Action) 29. Board of Directors Comments. 30. Adjournment PUBLIC COMMENTARY ANNOUNCEMENTS/UPDATES FROM CITY MANAGER Reminder Board Meeting is on Monday