Board of Directors

Regular Meeting of the Board of Directors Meeting No. 19 City of Hot Springs Tuesday, October 2, 2012, 7:00 p.m. Board Chambers, City Hall 133 Convention Boulevard Invocation‐ Joyce Denton Pledge of Allegiance Call to Order Order of Business Subject 1. Roll Call of Board of Directors 2. Consider Approval of the Agenda 3. Consider Approval of Minutes of Board Meeting ¾ Regular Meeting held on September 18, 2012 4. Recognition of Guests ¾ Other Guests 5. Consider City Manager’s Report 6. Board of Directors Announcements Regarding Upcoming Events 7. Consider Acknowledgement of Financial Statements Notice for August, 2012 Consent Agenda Section Items placed in this section are a matter of routine business which are expected to involve little or no discussion by the Board or the public. The Consent Agenda is usually voted on in mass. However, if any two Directors so desire, individual items may be discussed and/or voted on as a separate matter of business. 8. Public Safety Report (September 18, 2012) 9. Consider Resolution No. R‐12‐192 Adopting A Revised Appendix “P” (Real Estate Compensation Policy) To Municipal Airport Property Management Policies. 10. Consider Resolution No. R‐12‐193 Approving Contract Addendum Number One With Douglas A. Arnold & Associates, PLC. For Additional Architectural Services For Hangar Construction At The Airport. ($6,980) 11. Consider Resolution No. R‐12‐194 Awarding A Bid to Fleet Safety Equipment, Inc. For Annual Supply Contract (ASC) For Motorcycle Emergency Response Equipment. ($50,000) 12. Consider Resolution No. R‐12‐195 Accepting A Grant From The State Of Arkansas (DWI And Other Drug Countermeasures And Occupant Protection Program). ($52,500) 13. Consider Resolution No. R‐12‐196 Accepting Certain Water And Wastewater Projects Into The Hot Springs Municipal Utility Water And Wastewater System. 14. Consider Resolution No. R‐12‐197 Approving The Extension Of Water And Wastewater Service To Certain Locations. 15. Consider Resolution No. R‐12‐198 Accepting A Grant With The State Of Arkansas (National Highway Traffic Safety Administration) For Two Full‐Time Probation Officers; One Part‐Time File Clerk; And Travel For District Court Staff (D.W.I. Court Operation). ($141,930) 16. Consider Resolution No. R‐12‐199 Awarding A Contract To AR Water Products, LLC For Annual Supply Contract (ASC) For Brass Fittings. ($45,000) 17. Consider Resolution No. R‐12‐200 Authorizing Purchase Of Repair Parts From HD Supply In Accordance With Ordinance 5848 That Establishes HD Supply As The City's Sole Source Suppliers Of Sensus Meters And Repair Parts. ($42,014.75) 18. Consider Resolution No. R‐12‐201 Appointing Theresa Harris and Patricia Limoges To The Hot Springs/Garland County Beautification Commission. 19. Consider Resolution No. R‐12‐202 Appointing Ann Caruso, Judy Ladd and June Simmons To The Arts Advisory Committee. 20. Consider Resolution No. R‐12‐203 Appointing Karen White And Patricia Limoges To The Animal Services Advisory Committee. 21. Consider Resolution No. R‐12‐204 Appointing James Gray To The Historic District Commission. 22. Consider Resolution No. R‐12‐205 Appointing Bob Martorana To The Advertising and Promotion Commission. 23. Consider Resolution No. R‐12‐206 Approving A Memorandum Of Agreement Between The City Of Hot Springs And The Department Of The Army To Allow The City Of Hot Springs To Participate In The Funding Of A Water Storage Reallocation Study For Lake Ouachita On Behalf Of The City And Others. 24. Consider Resolution No. R‐12‐207 Awarding A Contract To SafetyCom, Inc For Emergency Outdoor Warning Siren System. ($119,676.90)  New Business 25. Consider Resolution No. R‐12‐208 Awarding A Contract To On‐Line Construction, Inc For the Gravity Main Replacement Project. ($1,214,652.05) 26. Consider Resolution No. R‐12‐209 Authorizing Participation in the National Joint Purchasing Alliance. 27. Consider Resolution No. R‐12‐210 Approving The Purchase Of Certain Security Equipment Systems And Services From Tyco Integrated Security Pursuant To The State Of Arkansas Cooperative Purchasing Program And The Intergovernmental Association With The National Joint Powers Alliance (NJPA). ($116,800.00) 28. Consider Ordinance No. O‐12‐44 Waiving The Requirements Of Competitive Bidding For The Purchase Of Certain Real Property And Temporary Construction Easements Related To The Higdon Ferry Widening Project – Phase III – Printers Place To Crawford Avenue (AHTD Job# 061214) And For Other Purposes. ($43,175) 29. Consider Ordinance No. O‐12‐45 Amending The Subdivision Code Of The City Of Hot Springs, Arkansas (Ordinance 5715, As Amended) By Amending Section 16‐4‐66 To Provide For An Exclusion From The Requirement Of Curb And Gutter On Certain New Streets; And For Other Purposes. 30. Consider Ordinance No. O‐12‐46 Waiving The Requirements Of Competitive Bidding For Wastewater Pipeline Repairs, Phase Ii, Awarding A Contract To Heller Company; And For Other Purposes. ($416,602) 31. Consider Ordinance No. O‐12‐47 Authorizing Amendments To The Budget For The City Of Hot Springs, Arkansas, For The Year 2012; And For Other Purposes. ($116,100.00) Board Commentary (No Action) 32. Board of Directors Comments. 33. Adjournment PUBLIC COMMENTARY