Board of Directors

Regular Meeting of the Board of Directors Meeting No. 24 City of Hot Springs Tuesday, December 18, 2012, 7:00 p.m. Board Chambers, City Hall 133 Convention Boulevard Invocation‐ Drew Terry Pledge of Allegiance Call to Order Order of Business Subject 1. Roll Call of Board of Directors 2. Consider Approval of the Agenda 3. Consider Approval of Minutes of Board Meeting  Regular Meeting held on November 20, 2012  Regular Meeting held on December 4, 2012 4. Recognition of Guests  Jane Laggan, Samaritan Ministries of Hot Springs  Elizabeth Brakebill, Potters Clay 5. Consider City Manager’s Report 6. Board of Directors Announcements Regarding Upcoming Events  Acknowledgement of Elaine Jones as Assistant Mayor (January, 2013 thru June, 2013)  Acknowledgement of Board Agenda and Meeting Dates for July thru December 2012 and January 2013 7. Consider Acknowledgement of Financial Statements Notice for November, 2012 Consent Agenda Section Items placed in this section are a matter of routine business which are expected to involve little or no discussion by the Board or the public. The Consent Agenda is usually voted on in mass. However, if any two Directors so desire, individual items may be discussed and/or voted on as a separate matter of business. 8. Public Safety Report‐ December 4, 2012 9. Consider Resolution No. R‐12‐261 Approving A Contract With MetLife Travelers For Group Life And Accidental Death & Dismemberment Insurance. Estimated Not To Exceed $48,000‐ $53,000. 10. Consider Resolution No. R‐12‐262 Extending An Agreement With Lexis Nexis, A.K.A. Choicepoint Services, For The Provision Of Drug And Alcohol Testing Services. Estimated at $19,000. 11. Consider Resolution No. R‐12‐263 Awarding Annual Supply Contract Bid For Stormwater Manhole Frames And Covers To Deeter Foundry, INC. Not to Exceed $16,000 12. Consider Resolution No. R‐12‐264 Awarding Annual Supply Contract Bid For Stormwater Polyethylene Pipe/Fittings And Adaptors To HD Supply (Primary Supplier) And To Keeling Company, (Secondary Supplier). Not to Exceed $15,000 13. Consider Resolution No. R‐12‐265 Awarding Annual Supply Contract Bid For Wastewater Manhole Frames And Covers To Arkansas Water Products. Not to Exceed $20,000 14. Consider Resolution No. R‐12‐266 Awarding A Bid to Centro, Inc. For A Gardner Denver Nash Vectra XL‐45 Compressor For The Wastewater Treatment Plant. $39,033 15. Consider Resolution No. R‐12‐267 Awarding A Bid To Truck Component Services For Sanitation Refuse Containers. $36,620 16. Consider Resolution No. R‐12‐268 Awarding Annual Supply Contract Bid To ServiceMaster Commercial Cleaning For Janitorial Services For Various City Buildings. (Bill Edwards Financial Center‐ Not to Exceed (NTE) $20,000, Various Sanitation Department Facilities NTE $15,000, Animal Services NTE $3,000, City Hall NTE $30,000, City Hall Annex NTE $7,000, and Parking Deck NTE $15,000). 17. Consider Resolution No. R‐12‐269 Awarding Annual Supply Contract Bid To Supreme Clean Janitorial Team For Janitorial Services (Street Complex). Not to Exceed $7,000 18. Consider Resolution No. R‐12‐270 Awarding Annual Supply Contract Bid To Dow Building Service For Janitorial Services (Utility Administration Office). Not to Exceed $4,000 19. Consider Resolution No. R‐12‐271 Suspending Parking Fees Permanently At The Exchange Street Parking Deck During The Holiday Season. $950 (loss of revenue) 20. Consider Resolution No. R‐12‐272 Amending The Hot Springs Board Of Directors’ Procedural Guidelines Regarding Agenda Meetings. New Business 21. Consider Ordinance No. O‐12‐57 Levying A Supplemental Annual Assessment For The Central Business Improvement District No. 3 Of The City Of Hot Springs, Arkansas, For 2013. $22,300 22. Consider Ordinance No. O‐12‐58 Waiving The Requirements Of Competitive Bidding For The Purchase Of Certain Real Property Related To The Higdon Ferry Widening Project – Phase III – Printers Place To Crawford Avenue (AHTD Job# 061214) And For Other Purposes. $15,325 23. Consider Ordinance No. O‐12‐59 Adopting The National Electrical Code Including Annex H Administration And Enforcement, 2011 Edition; Repealing Certain Ordinances And Resolutions; And For Other Purposes. 24. Consider Ordinance No. O‐12‐60 Adopting A Budget For The City Of Hot Springs, Arkansas For The Year 2013; And For Other Purposes. Executive Session 25. Consider the Annual Evaluation of the City Attorney 26. Consider the Annual Evaluation of the City Manager Reconvene to Open Session 27. Consider Any Action Required as a Result of the Executive Session Board Commentary (No Action) 28. Board of Directors Comments. 29. Adjournment PUBLIC COMMENTARY