Board of Directors

Regular Meeting of the Board of Directors Meeting No. 3 City of Hot Springs Tuesday, February 19, 2013, 7:00 p.m. Board Chambers, City Hall 133 Convention Boulevard Invocation‐ Debby Edwards Pledge of Allegiance Call to Order Order of Business Subject 1. Roll Call of Board of Directors 2. Consider Approval of the Agenda 3. Consider Approval of Minutes of Board Meeting  Special Meeting held on January 15, 2013  Regular Meeting held on February 5, 2013 4. Recognition of Guests  Donation Acceptance from Friends of the Parks, President Ned Skoog  Recognition of Hot Springs Community Gardens Network members: President Bob Byers, Vice‐President Jody Sprague and Treasurer Sharon Dent. 5. Consider City Manager’s Report 6. Board of Directors Announcements Regarding Upcoming Events  Records Destruction Witness Appointment Consent Agenda Section Items placed in this section are a matter of routine business which are expected to involve little or no discussion by the Board or the public. The Consent Agenda is usually voted on in mass. However, if any two Directors so desire, individual items may be discussed and/or voted on as a separate matter of business. 7. Public Safety Committee 8. Consider Resolution No. R‐13‐18 Accepting A Donation Of Certain Real Property From 415 Golf Links Storage, LLC, D/B/A AA Storage For Further Development Of The Hot Springs Creek Greenway Trail Known As The Utility Service Center Trail. 9. Consider Resolution No. R‐13‐19 Authorizing A Contract For Services With The Hot Springs Area Community Gardens Network. $500 water expense 10. Consider Resolution No. R‐13‐20 Approving The Extension Of Water And Wastewater Service To Certain Locations. 11. Consider Resolution No. R‐13‐21 Authorizing Purchase Of Wastewater Pumps to BT Environmental In Accordance With Ordinance No. 5563. $25,844.06 12. Consider Resolution No. R‐13‐22 Confirming The Appointment Of Dr. Charlene Claye To The Hot Springs Housing Authority. 13. Consider Resolution No. R‐13‐23 Authorizing A Waiver For Payment In Lieu Of Ad Valorem Taxes To The Hot Springs Housing Authority. 14. Consider Resolution No. R‐13‐24 Awarding An Annual Service Contract (ASC) Bid For Electrical Services To Huntco Electric, Inc., (Primary Supplier) and to Gigerich Electric, (Secondary Supplier). Not to exceed $75,000 15. Consider Resolution No. R‐13‐25 Authorizing Out Of State Travel For The Mayor, As Required By Resolution No. 7618. $250 New Business 16. Consider Resolution No. R‐13‐26 Approving A Lease/Purchase Agreement With AT&T For The Procurement Of A Shoretel Phone System For City Hall, City Hall Annex And The Bill Edwards Financial Center And Awarding A Contract To AT&T For A Utilities Customer Services Call Center Module, Pursuant To The State Of Arkansas Cooperative Purchasing Program. $113,212 Lease/purchase‐$81,200, Call Center Module‐$32,012 17. Consider Ordinance No. O‐13‐10 Authorizing A Contract For Services With Hot Springs Boys And Girls Club; Waiving The Requirements Of Competitive Bidding; And For Other Purposes. $30,000 18. Consider Ordinance No. O‐13‐11 Awarding A Contract To nexusSTOR And Waiving The Requirements Of Competitive Bidding For A Joint City Of Hot Springs/Garland County Purchase Of Certain Sole Source Equipment (Nimble CS220 SAN Storage Device); And For Other Purposes. $32,015‐City Cost $18,500 19. Consider Ordinance No. O‐13‐12 Amending The Purchasing Ordinance Of The City Of Hot Springs, Arkansas (Ordinance No. 5387, As Amended), By Amending Section 2‐6‐1.6 Cooperative Purchasing; And For Other Purposes. 20. Consider Ordinance No. O‐13‐13 Authorizing Amendments To The Budget For The City Of Hot Springs, Arkansas, For The Year 2012; And For Other Purposes. 21. Consider Ordinance No. O‐13‐14 Authorizing Amendments To The Budget For The City Of Hot Springs, Arkansas, For The Year 2013; And For Other Purposes. Board Commentary (No Action) 22. Board of Directors Comments. 23. Adjournment PUBLIC COMMENTARY