Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday. October 6. 2015 Board Chambers. City Hall Invocation by Dr. Eric Capaci Pledge of Allegiance to the Flag led by Mayor Ruth Carney Call to Order Meeting called to Order by Mayor Ruth Carney at 7:00 p.m. 1. Roll Call by City Clerk Lance Spicer Present 7- Directors Suzanne Davidson-District 1, Elaine Jones-District 2, Becca Clark-District 3 Larry Williams-District 4, Rick Ramick-District 5, Randy Fale-District 6, and Mayor Ruth Carney. Absent 0. Also present Interim City Manager Bill Burrough and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Approve the Agenda As Presented Director Rick Ramick made a motion, duly seconded by Director Becca Clark to approve the agenda as presented. Roll Call Mayor Carney called for a vote on the Motion to Approve the Agenda As Presented; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale, and Mayor Carney, total 7. Voting "no" none, total 0; motion carried 7-0. 3. Consider Minutes of the Board of Directors Meeting: > Regular Meeting held on September 15, 2015 > Special Meeting held on September 9, 2015 Motion to Approve the Minutes as Presented. Director Larry Williams made a motion, duly seconded by Director Elaine Jones to approve the minutes as presented. Upon voice vote, the motion unanimously carried 7-0. 4. Recognition of Guests Mayor Carney welcomed all in attendance and also welcomed the following: > Proclamation Acknowledging October 24, 2015 As Food Day presented to Kylee Malkmus 5. City Manager's Report Interim City Manager Bill Burrough reported on the following items:  > Encouraged the public to attend the unveiling of the Downtown Development Plan, this Thursday at 6:00 on the top level of the Exchange Street Parking Plaza. Also, thanked everyone who has helped with the development plan. > Civic Ready will launch on October 15, 2015, this will replace the CodeRed program as the Emergency Notifications provider. Citizens will need to sign up online at cityhs.net or call 651- 7733 to register for this program. > The Household Hazardous Waste Collection Day will be held on October 10 from 8:00 am until 1:00 pm at the Garland County Fairgrounds. > During a recent trip to Washington, D.C. meetings were held with elected officials to further the securing of water sources for the area. 6. Board of Directors Announcements Director Suzanne Davidson > The Chili and Cornbread Contest of Summerfest will be this Saturday, October 10th. > The next Park Avenue Community Association meeting will be held on October 19th at the Tower of Strength Church at 6:00 pm. Director Randy Fale > Reminded the public that the Documentary Film Festival will begin this week. Mayor Ruth Carney > See you at the Pole will be held at Lakeside Football Stadium will be held on October 14th beginning at 5:30 pm. CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Larry Williams duly seconded by Director Rick Ramick that the Consent Agenda be approved. Roll Call Mayor Carney called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Voting "no" none, total 0; motion carried 7-0. The Consent Agenda consisted of the following: 7. Consider Resolution No. R-15-157 A Resolution Approving The City Of Hot Springs Financial Statements For August, 2015. 8. Consider Resolution No. R-15-158 A Resolution Approving A Memorandum Of Agreement With The Hot Springs School District For The Provision Of School Resource Officer Funding For Fiscal Year 2015-2016. 9. Consider Resolution No. R-15-159 A Resolution Approving A Memorandum Of Agreement With The Lakeside School District For The Provision Of School Resource Officer Funding For Fiscal Year 2015-2016. 10. Consider Resolution No. R-15-160 A Resolution Authorizing The Acceptance Of A Fy2016 Grant From The Federal Transportation Administration For Transit System Funding. $560,000 Grant Funds 11. Consider Resolution No. R-15-161 A Resolution Awarding An Annual Supply Contract (ASC) To Cate Construction, Inc For Boulders. Not to exceed budgetary constraints 12. Consider Resolution No. R-15-162 A Resolution Awarding A Contract To Crist Engineers, Inc. For Certain Professional Services (2040 Water Master Plan). $80,000 13. Consider Resolution No. R-15-163 A Resolution Extending A Contract With Denali dba Terra Renewal For Certain Professional Services, (Removal Of Backwash Residual At The Lakeside And Ouachita Water Plant). $60,400 OLD BUSINESS 14. Proposed Ordinance No. 0-15-36 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Rick Ramick, duly seconded by Director Larry Williams, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Vacating Certain Street Right-Of-Way Located Along Romer Alley; And For Other Purposes'' was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Randy Fale, duly seconded by Director Rick Ramick. Discussion: Lance Spicer, Asst. City Manager spoke to the item Speakers: Speaking FOR the item: Sherry Jorgenson, Aaron Burroughs, Linda Palmer, George Pritchett. Speaking AGAINST the item: Willie Gilbert, Ann Gilbert, Donald Chaney, Vernon Milner, Keith Rhodes, JoAnne Keislake Directors: Rick Ramick, Suzanne Davidson, Larry Williams, Mayor Ruth Carney Staff: Interim City Manager Bill Burrough Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion passed 7-0 Whereupon the Ordinance was declared adopted. NEW BUSINESS 15. Consider Resolution No. R-15-164 A Resolution entitled, "A Resolution Awarding A Contract To Hanson & Mclaughlin, LLC For Certain Professional Services Related To The 2016 Water Line Improvement Project" was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson.  Discussion: Gary Carnahan, City Engineer spoke to the item. Speakers: Mayor Ruth Carney Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion passed 7-0 Whereupon the Resolution was declared adopted. 16. Consider Resolution No. R-15-165 A Resolution entitled, "A Resolution Approving An Appeal From Board Of Adjustments And Appeals No. 15-0126 (210 Kimery Lane)" was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Rick Ramick. Mayor Carney at the request of City Attorney Brian Albright, called for Mr. and Ms. Jeffery Bratton, or Mr. Keith Billingsly, who are the owners who requested the appeal. None were in attendance. Discussion: Brian Albright, City Attorney spoke to the item. Speakers: Directors Larry Williams, Becca Clark, and Randy Fale Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" none, total 0. Voting "no", Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7, total 7; motion failed 0-7 Whereupon the motion failed Motion to Direct: Director Randy Fale made a motion, duly seconded by Director Becca Clark, to give City Attorney Brian Albright the latitude to do what is in the city's best interest in relation to the issue at 210 Kimery Lane. Upon voice vote, the motion unanimously carried 7-0. 17. Proposed Ordinance No. 0-15-37 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Rick Ramick, duly seconded by Director Becca Clark, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Approving C-4 Regional Commercial/ Open Display District Zoning On 13 Acres At 1873 East Grand Avenue, And Amending The Future Land Use Plan Map To Designate The Area Linear Commercial Corridor; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Rick Ramick. Discussion: Kathy Sellman, Planning and Development Director spoke to the item. Speakers: none  Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion passed 7-0 Whereupon the Ordinance was declared adopted. 18. Proposed Ordinance No. 0-15-38 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Rick Ramick, duly seconded by Director Becca Clark, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Waiving The Requirements Of Competitive Bidding For The Procurement Of Certain Sole-Source Police Equipment {13 Body Vision Body Worn Cameras); Approving Sole Source Supplier TCS Ware; And For Other Purposes" was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Randy Fale, duly seconded by Director Rick Ramick. Discussion: Jason Stachey, Assistant Police Chief spoke to the item Speakers: Directors Rick Ramick and Dorethea Yates Staff: Dorethea Yates, Finance Director Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion passed 7-0 Whereupon the Ordinance was declared adopted. BOARD COMMENTARY 19. Board of Directors' Items for Discussion Interim City Manager Bill Burrough introduced Bob Wright with Crews & Associates, who serves as the City's Financial Advisor, to discuss a bank qualified funding opportunity that the market currently presents for upcoming water and wastewater projects. 20. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Larry Williams, duly seconded by Director Randy Fale, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 6-0. The Meeting adjourned at 8:22 p.m. to meet again on Tuesday, October 20, 2015, at 7:00 p.m. DATE: i 11 '. I: APPROVED: Lance Spicfer, City Clerk 'ruTJH CARNEY, MAYOR