Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday, September 5, 2017 Board Chambers. Citv Hall Invocation by Pastor LamarTrieschmann Pledge of Allegiance to the Flag led by Director Larry Williams Call to Order Meeting called to Order by Mayor Pat McCabe at 7:00 p.m. 1. Roll Call bv Citv Clerk Lance Soicer Present- Director Suzanne Davidson-District 1, Elaine Jones- District 2, Becca Clark-District 3, Larry Williams-District 4, Director Karen Garcia- District 5, Randy Fale-District 6,and Pat McCabe- Mayor. Also present City Manager David Frasher and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Approve the Agenda Director Elaine Jones made a motion, duly seconded by Director Becca Clark to approve the agenda. Upon voice vote, the motion unanimously carried 7-0. 3. Consider Minutes of the Board of Directors Meeting > Special Meeting held on August 8, 2017 > Regular Meeting held on August 15, 2017 Motion to Approve the Minutes as Presented. Director Larry Williams made a motion, duly seconded by Director Karen Garcia, to approve the minutes as presented. Upon voice vote, the motion carried 7-0. 4. Consider Recognition of Guests > Tim Culbreth with Garland County Leadership Prayer Breakfast Committee > Proclamation: National Colonial Heritage Month Presented to Patricia McLemore > Proclamation: Constitution Week presented to Peggy Cara > Proclamation: Star-Spangled Banner Day presented to Sheila Beatty 5. Citv Manager's Report City Manager David Frasher reported on the following items: > Update from Beaumont, Texas > Clarification of Mid-South Report regarding the Arlington > A purchase order for $28,000 has been issued for the removal of trip hazards along Central Avenue,from Whittington to Grand Avenue > The Hot Springs Fire Department will begin their annual citywide hydrant flow testing. Water discoloration may occur during the testing, but will pose no harm.  City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday. September 5. 2017 Board Chambers. Citv Hall Invocation by Pastor Lamarlrieschmann Pledge of Allegiance to the Flag led by Director Larry Williams Call to Order Meeting called to Order by Mayor Pat McCabe at 7:00 p.m. 1. Roll Call bv Citv Clerk Lance Soicer Present- Director Suzanne Davidson-District 1, Elaine Jones- District 2, Becca Clark-District 3, Larry Williams-District 4, Director Karen Garcia- District 5, Randy Fale-District 6, and Pat McCabe- Mayor. Also present City Manager David Frasher and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Approve the Agenda Director Elaine Jones made a motion, duly seconded by Director Becca Clark to approve the agenda. Upon voice vote, the motion unanimously carried 7-0. 3. Consider Minutes of the Board of Directors Meeting > Special Meeting held on August 8, 2017 > Regular Meeting held on August 15, 2017 Motion to Approve the Minutes as Presented. Director Larry Williams made a motion, duly seconded by Director Karen Garcia,to approve the minutes as presented. Upon voice vote, the motion carried 7-0. 4. Consider Recognition of Guests > Tim Culbreth with Garland County Leadership Prayer Breakfast Committee > Proclamation: National Colonial Heritage Month Presented to Patricia McLemore > Proclamation: Constitution Week presented to Peggy Cara > Proclamation: Star-Spangled Banner Day presented to Sheila Beatty 5. Citv Manager's Report City Manager David Frasher reported on the following items: > Update from Beaumont, Texas > Clarification of Mid-South Report regarding the Arlington > A purchase order for $28,000 has been issued for the removal of trip hazards along Central Avenue,from Whittington to Grand Avenue > The Hot Springs Fire Department will begin their annual citywide hydrant flow testing. Water discoloration may occur during the testing, but will pose no harm.  > The City of Hot Springs will honor area first responders on Monday, September 11^*^ with a parade on Central Avenue in the downtown area. > Food Truck Friday coming up on Friday, September 29*^ > Generators being installed at City Hall > Federal Engineering has also completed their radio system. We have 3 strong bid proposals. 6. Board of Directors Announcements > Director Karen Garcia announced an upcoming community meeting in District 5 on September 14 at 4:30 pm at the Center in Forrest Lakes. > Director Elaine Jones announced the upcoming Fall Festival at the end of October or first part of November. CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Becca Clark duly seconded by Director Elaine Jones that the Consent Agenda be approved. Roll Call Mayor McCabe called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Fale, Garcia, and McCabe, total 7. Voting "no" none, total 0; motion carried 7-0. 7. Consider Resolution No. R-17-130 A Resolution Authorizing The Mayor To Execute A Memorandum Of Understanding With The Board Of Trustees Of The University Of Arkansas For Certain City Property Located At 200 Whittington Avenue. 8. Consider Resolution No. R-17-131 A Resolution Approving A Memorandum Of Understanding Between The City Of Hot Springs And Hot Springs School District For Two School Resource Officers. 9. Consider Resolution No. R-17-132 A Resolution Approving A Memorandum Of Understanding Between The City Of Hot Springs And Lakeside School District For A School Resource Officer. 10. Consider Resolution No. R-17-133 A Resolution Authorizing The Filing And Acceptance Of The 2017 Edward Byrne Memorial Justice Assistance Grant(JAG) Program Local Solicitation. NEW BUSINESS 11. Consider Resolution No. R-17-134 A Motion entitled,"A Resolution Awarding A Bid To Seven Valleys Concrete, LLC For The Godwin Pump Backup System Project," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson. Discussion: Director Karen Garcia spoke to the Item. Speakers: City Engineer Gary Carnahan spoke to the Item. Staff: None Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Fale, Garcia, and McCabe,total 7. Voting "no", none, total 0; motion passed 7-0 Whereupon the Motion was declared Adopted. 12. Consider Resolution No. R-17-135 A Motion entitled, "A Resolution Authorizing An Agreement With White Oak Water And Sewer Improvement District #49 And Accepting Certain Water Improvements," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Larry Williams, duly seconded by Director Karen Garcia. Discussion: Director Randy Fale spoke to the Item. Speakers: City Engineer Gary Carnahan spoke to the Item. Staff: None Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Fale, Garcia, and McCabe, total 7. Voting "no", none,total 0; motion passed 7-0 Whereupon the Motion was declared Adopted. 13. Consider Ordinance No. 0-17-31 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Becca Clark, duly seconded by Director Elain Jones, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. A Motion entitled, "An Ordinance Approving C-TR Zoning On 0.2 Acre At 105 Emory Street, Amending The Future Land Use Plan Map To Designate The Area Neighborhood Commercial; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Larry Williams, duly seconded by Director Elaine Jones. Discussion: Director Larry Williams spoke to the Item. Speakers: Planning and Development Director Kathy Sellman spoke to the Item. Speaking FOR the Item: Andrew Klick. Staff: None Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Garcia, Fale, and McCabe, total 7. Voting "no", none,total 0; motion passed 7-0 Whereupon the Motion was declared Adopted. 14. Consider Ordinance No.0-17-32 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Becca Clark, duly seconded by Director Karen Garcia, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0.  A Motion entitled, "An Ordinance Approving Manufactured Home Overlay Zoning On 9.7 Acres At 340 Molly Springs Road; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson. Discussion: Directors Karen Garcia, Larry Williams, and Becca Clark spoke to the Item. Speakers: Planning and Development Director Kathy Sellman spoke to the Item. Speaking FOR the Item: Richard Hessee III. Speaking AGAINST the Item: James Nimmo. Staff: None Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Fale, and McCabe, total 5. Voting "no", Williams and Garcia, total 2; motion passed 5-2 Whereupon the Motion was declared Adopted. 15. Consider Ordinance No. 0-17-33 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. A Motion entitled, "An Ordinance Setting The Date And Time Of Regular Meetings Of The Board Of Directors Of The City Of Hot Springs, Arkansas; Amending Ordinance No.5635; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Karen Garcia. Discussion: None Speakers: Planning and Development Director Kathy Sellman spoke to the Item. Staff: None Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Jones, Williams, and McCabe, total 3. Voting "no", Davidson, Clark, Garcia, and Fale, total 4; motion fails 4-3 Whereupon the Motion was declared Failed. BOARD COMMENTARY 16. Board of Directors' Items for Discussion > Mayor Pat McCabe thanked the Police Department and all Departments for an expert well-planned response to the Freedom of Speech event held at the National Park. 17. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson, that the meeting be adjourned; and upon voice vote, the  motion unanimously carried 7-0. The Meeting adjourned at 8:13 p.m. to meet again on Tuesday, September 19, 2017, at 7:00 p.m. . rr,-h)h>^ DATE 2011 ATTEST: APPROVER Lance SpicerJ/City Clerk McCABE, MAYOR