Board of Directors

MINUTES Board of Directors Meeting 6:00 PM - Tuesday, November 19, 2024 Board Chambers, City Hall Invocation by Pastor Greg Bearss from LakePointe City Church Pledge of Allegiance led by Mayor Pat McCabe Call to Order A. ROLL CALL OF BOARD OF DIRECTORS Present: Directors Erin Holliday - District 1, Phyllis Beard - District 2, Marcia Dobbs-Smith - District 3, Dudley Webb III - District 4, Karen Garcia - District 5, Steve Trusty - District 6, Pat McCabe - Mayor Not Present: none Also Present: Bill Burrough - City Manager, Brian Albright - City Attorney, Lance Spicer - Deputy City Manager, Denny McPhate - Deputy City Manager, Harmony Morrissey - City Clerk B. CONSIDER APPROVAL OF THE AGENDA Motion to Approve the Agenda as Presented Director Garcia made a motion approve the agenda as presented, duly seconded by Director Trusty. Upon voice vote the motion passed 7-0. C. CONSIDER APPROVAL OF MINUTES Motion to Approve the Minutes as Presented Director Webb made a motion to approve the minutes as presented, duly seconded by Director Garcia. Upon voice vote the motion passed 7-0. > Regular Meeting held on November 5, 2024 D. RECOGNITION OF GUESTS  Proclamation Zebra Cake Day for Childhood Cancer, presented to Kim Walters, Founder of the Savannah Walters Memorial Foundation E. CONSIDER CITY MANAGER’S REPORT  City Manager Bill Burrough reported on the following items: Page 1 of 8  Karen Scott - Finance Director gave the Quarterly Financial Report  City Offices o All city offices, except public safety and the airport, will be closed in observance of the Thanksgiving holiday on Thursday, Nov. 28, and Friday, Nov. 29. o There will be no Solid Waste services operating on Thursday. Residential collections and Earth Angel Recycling, including lead and mulch collection, will run one day behind schedule (i.e., Thursday’s collection will be picked up on Friday, and Friday’s collection on Saturday). The transfer station will also be closed Thursday and Friday. o The Transportation Depot office will be closed on Thursday and Friday. Intracity Transit bus and paratransit services will not run on Thursday but will resume operation on Friday. o The Compost Facility will be closed on Thursday and Friday. The facility will reopen from 8 a.m. until 2 p.m. on Saturday, Nov. 30. o The Garland County District Court will also be closed on Thursday and Friday.  New Hires o Austin Netterville hired as Traffic Signal Technician for the Traffic Division  Promotions o Dawn Sweet-Dobbs promoted to Planning and Development Planner III o Kaylynn Stalcup promoted to HSPD Crime Scene Technician  Retirements o Airport Lineman Andrey Jones retired on Nov. 14 after 28 years of service  Kenneth Adair Memorial Park o The Hot Springs Parks and Trails Department is temporarily closing Kenneth Adair Memorial Park until Nov. 25 for maintenance.  Downtown Holiday Lights o The downtown holiday lights display will start, on Nov. 25, at the end of the Tom Daniel Holiday Chili Cook Off event (held in the Exchange Street Parking Plaza, starting at 4:30 p.m.). This year, the Hot Springs Parks and Trails staff have decorated Downtown Hot Springs with more than one million holiday lights that will be on display until Jan. 1, 2025.  Christmas Memories o The City of Hot Springs Parks and Trails Department will be hosting its annual Christmas Memories event on Friday, Dec. 6, 2024, from 6-8 PM, at Kenneth Adair Memorial Park, 358 Central Avenue. Come hang ornaments on five Memorial Trees in memory of loved ones who have passed or in honor of Board of Directors November 19, 2024 Page 2 of 8  loved ones on active military duty who can't be home for the holidays. The department will have a limited number of available ornaments to distribute and a mini printer available to print photos of the loved ones to place within the ornament. However, individuals can bring their own ornament to place on one of the trees. Staff will also have hot chocolate and peppermints to pass out at the event.  Heritage and Historic Preservation  The Hot Springs Planning and Development Department is hosting two public meetings to discuss the Heritage and Historic Preservation Plan.  The first meeting is at 2:30 p.m. on Dec. 10 at the Garland County Library, 1427 Malvern Ave.  The second meeting is at 6 p.m. on Dec. 10 and will focus on historic building owners, at the Transportation Depot, 100 Broadway Ter.  For more information, contact Long Range/Historic Preservation Planner Lauren Adkins at 501-621-5520.  The 2024 Paving Program o The 2024 Paving Program is currently at 62% completion with the following streets completed since the last update:  Alta Vista Street  Creek Street  Daffodil Street  Horseshoe Street  Horseshoe Point  Hickory Street  Highland Street  Orange Street  Olive Street o Look ahead:  Milling Crew 1: Starting Illinois/Idlewood  Paving Crew 1: Starting Ouachita Water Treatment Plant  Paving Crew 2: Starting Hobson Avenue  Fire Department o This month, the Hot Springs Fire Department has been training with Task Force 1, Inc., a premier emergency services training and consulting organization. Firefighters have been enhancing their skills with advanced training in search techniques, forcible entry, thermal imaging, and more. o These sessions ensure our firefighters are better prepared to serve and protect our community in critical situations.  Parks Department o Recently, the Hot Springs Parks and Trails Velocity Park restrooms, and various Board of Directors November 19, 2024 Page 3 of 8  items in Adair Park and in Hill Wheatly Plaza have been vandalized, resulting in temporary closures (Velocity Park restrooms and Adair Park) for necessary repairs. We are committed to ensuring that our community can enjoy the beautiful Holiday lights and have continuous access to the park restrooms. o We encourage the public to remain vigilant. If you see suspicious activity or notice damage, please report it immediately to the Hot Springs Police Department at 501-321-6789. o Together, we can help protect and preserve our parks for all to enjoy! Thank you for your support. F. BOARD OF DIRECTORS ANNOUNCEMENTS REGARDING UPCOMING EVENTS  Director Erin Holliday o Mister Rogers’ Neighborhood Sweater Drive  Now through Nov. 30 at Garland County Library, 1427 Malvern Ave. o Stories in the Park  Nov. 21 at 10:30 a.m. at Entergy Park, 530 Lakepark Dr.  Director Dudley Webb o Ken Freeman Huff, Puff then Stuff 5k  Nov. 28, 8am at Hot Springs Transportation Depot, 100 Broadway Ave.  Director Karen Garcia o 20th Annual Free Thansgiving Day Dinner  Nov. 28 at 10:00 am - Noon (3 locations) Roanoke Baptist Church-238 Whittington Ave., Lakepointe City Church- 1343 Albert Pike Rd., JM Langston Lodge #84-357 Silver St.  Director Steve Trusty o Tom Daniel Holiday Chili Cook Off  Nov. 25 at 4:30 p.m., Exchange Street Parking Plaza  Mayor Pat McCabe o Called Sally Carder to podium to talk about the donate your deer program o Lake Hamilton School District Food for Kids Backpack Program CONSENT AGENDA SECTION Director Garcia made a motion, duly seconded by Director Trusty, to approve the Consent Agenda. Upon voice vote the motion passed 7-0. 1. Consider Resolution R-24-202 A Resolution Acknowledging Receipt Of The City Of Hot Springs Financial Statements For September 2024. 2. Consider Resolution R-24-203 A Resolution Approving The Community Development Block Grant Program Year 2023 Consolidated Annual Performance Evaluation Report For Submission To The U.S. Department Of Board of Directors November 19, 2024 Page 4 of 8  Housing And Urban Development. 3. Consider Resolution R-24-204 A Resolution Approving The Purchase And Installation Of Roofs On Certain Buildings Located At 900 Whittington Avenue From Ketcher And Company Pursuant To The TIPS Cooperative Purchasing Program; And Authorizing A Budget Transfer. 4. Consider Resolution R-24-205 A Resolution Extending A Clinical Management Services Agreement With Lakeside Walk-In Clinic, PLLC. 5. Consider Resolution R-24-206 A Resolution Approving The Dental And Vision Benefits Plan Annual Renewal From Delta Dental Of Arkansas. 6. Consider Resolution R-24-207 A Resolution Approving The Renewal Of The Group Life Insurance Policies With MetLife. 7. Consider Resolution R-24-208 A Resolution Awarding A Contract To Stephens Insurance, LLC For Professional Insurance Brokerage And Consulting Services. 8. Consider Resolution R-24-209 A Resolution Authorizing An Agreement With American National Insurance Company (Bardon Insurance Group) For Certain Stop Loss Coverage Insurance Services; And For Other Purposes. 9. Consider Resolution R-24-210 A Resolution Approving An Agreement With Crist Engineers, Inc. For Professional Engineering Services For Planning, Deisgn And Construction Of The Lead Line Inventory And Replacement Project. ($281,250) NEW BUSINESS 1. Consider Resolution R-24-211 A Resolution Declaring A Certain Structure Located At 120 Boaz Street A Nuisance And Condemning Same Pursuant To Title 17 Of The Hot Springs Code. Motion to Adopt as Read: Thereafter, a motion was made by Director Trusty, duly seconded by Director Webb. Discussion: none Speaker: none Staff: Mike Scott - Chief Building Official Roll Call: Mayor Pat McCabe called for a vote on the Motion to Adopt; and upon roll call the following voted "aye", Directors Holliday, Beard, Dobbs- Smith, Webb, Garcia, Trusty and McCabe, total 7. Voting "no", none, total 0. Motion passed 7-0. 2. Consider Resolution R-24-212 Board of Directors November 19, 2024 Page 5 of 8  A Resolution Adopting A Budget For The City Of Hot Springs, Arkansas For The Year 2025; And For Other Purposes. Motion to Adopt as Read: Thereafter, a motion was made by Director Trusty, duly seconded by Director Garcia. Discussion: Directors Holliday, Dobbs-Smith, Webb, Garcia, and Mayor McCabe Speakers: Pat King - District 1, Janie Smith - District 3, Boyce Mitchell - District 5, Vicor Julie Westley - Pride of Peace Lutheran Church, Sally Carder, Mark Neighbors - District 3 Staff: Bill Burrough - City Manager Roll Call: Mayor Pat McCabe called for a Motion to Adopt; and upon roll call the following voted "aye", Directors Holliday, Beard, Dobbs-Smith, Webb, Garcia, Trusty and McCabe, total 7. Voting "no", none, total 0. Motion passed 7-0. 3. Consider Ordinance O-24-35 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Trusty, duly seconded by Director Garcia, that the rules be suspended and the Ordinance read once by title only; and upon voice vote the motion passed 7-0. A Motion Entitled, "An Ordinance Waiving Competitive Bidding And Approving The Purchase Of Certain Headworks International, Inc. Bar Screen Parts From Instrument & Supply, Inc. Pursuant To A.C.A. §14-47-138," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion was made by Director Garcia, duly seconded by Director Trusty. Discussion: none Speaker: none Staff: Todd Piller - Engineering Project Manager Roll Call: Mayor Pat McCabe called for a vote on the Motion to Adopt; and upon voice vote the following voted "aye", Directors Holliday, Beard, Dobbs- Smith, Webb, Garcia, Trusty and McCabe, total 7. Voting "no", none, total 0. Motion passed 7-0. 4. Consider Ordinance O-24-36 Motion to Suspend Rules and Read by Title Only: A motion was made by Board of Directors November 19, 2024 Page 6 of 8  Director Trusty, duly seconded by Director Holliday, that the rules be suspended and the Ordinance read once by title only; and upon voice vote the motion passed 7-0. A Motion Entitled, "An Ordinance Adopting A Zoning Code For The City Of Hot Springs, Arkansas Under Title 16, Chapter 2 Of The Hot Springs Code Of Ordinances; Repealing Certain Ordinances; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion was made by Director Garcia, duly seconded by Director Holliday. Discussion: Directors Holliday, Dobbs-Smith, Webb, and Garcia Speaker: none Staff: Kathy Sellman - Planning & Development Director Roll Call: Mayor Pat McCabe called for a vote on the Motion to Adopt; and upon voice vote the following voted "aye", Directors Holliday, Beard, Dobbs- Smith, Webb, Garcia, Trusty and McCabe, total 7. Voting "no", none, total 0. Motion passed 7-0. G. BOARD COMMENTARY  Director Erin Holliday o Thank you to Monty Ledbetter for speaking at the Park Avenue Community Association o If anyone on the Board has questions about nonprofits feel free to discuss  Director Phyllis Beard o A meeting regarding the homelessness needs to be set up soon via the City Manager.  Director Dudley Webb o Thank you to staff for working on the budget.  Congratulations to Hannah Rice from Parks & Trails who is now the full time trail coordinator.  Master plan for a sports complex and paying attention to Kimery Park. o PSAP/911 - asking if any updates are available.  Would like see 2 PSAP's within the city and Garland County  Could the city appeal o Work session with Jackson  Would like to see the rate to include the senior discount  Provide a rate analysis for projects to be completed in 3 years  Director Karen Garcia Board of Directors November 19, 2024 Page 7 of 8