City Council

CITY OF IDAHO FALLS, IDAHO COUNCIL MEETING AGENDA REGULAR MEETING Thursday, March 12, 2015 7:30 p.m. COUNCIL CHAMBERS 680 PARK AVENUE The Mayor, City Council, and Staff welcome you to tonight’s meeting. We appreciate and encourage public participation. If you wish to express your thoughts on a matter that the Council will be considering at this meeting, please contact them by email or personally. If you wish to comment on a matter that is NOT on the Agenda, you should comment during Agenda Item Number 4. An amendment to this Agenda may be made upon passage of a motion that states the reason for the amendment and the good faith reason that the Agenda item was not included in the original Agenda posting. Note: Items listed under "ACTION" in this agenda are potential outcomes; however, these matters have not yet been decided. City Council Meetings are live streamed at www.idahofallsidaho.gov, then archived. Thank you for your interest in City Government. 1. Call to Order and Roll Call. 2. Pledge of Allegiance. 3. Awards and Presentations : Police Officer Steven Roy Avery and Police Officer Jason Lee Miller to be awarded Life Saving Awards as a result of responding to an assist call of a cardiac arrest. 4. Public Comment and Mayor’s Response Time (Limit 15 Minutes) : This is the opportunity for members of the public to speak to the City Council regarding matters that are NOT on the Agenda; NOT noticed for a public hearing; NOT currently pending before the Planning Commission or Board of Adjustment; NOT the subject of a pending enforcement action; and NOT relative to a City personnel matter. If you want to speak, please state your name and address for the record and please limit your remarks to three (3) minutes. The Mayor and/or staff may respond to comments from a previous meeting. NOTE: The Mayor may exercise discretion to decide if and when to allow public comment on an Agenda Item that does not include a public hearing. If the Mayor determines that your comments may be made later in the meeting, she will let you know when you may make your comments. 5. CONSENT AGENDA : Any item will be removed from the Consent Agenda at the request of any member of the Council and that item will be considered separately later. Approval by roll call vote: a. Items from the Mayor: 1. Council Confirmation for the Appointments/Re-Appointments to various Boards and Commissions. b. Items from the City Clerk: 1. Approval of Minutes from the January 22, 2015 Idaho Falls Power Board Meeting, the February 23, 2015 Council Work Session, the February 26, 2015 Idaho Falls Power Board Meeting, and the February 26, 2015 Regular Council Meeting. Page 2 2. Approval of License Applications, all carrying the required approvals. 3. Approval of the Monthly Expenditure Summary for the month of February, 2015. 4. Approval of Monthly Treasurer’s Report for the month of February, 2015. c. Item from the Municipal Services Division: 1. Tabulation and Award of Bid for Bid IF-15-09 – Electrical Conductor: It is the recommendation of the Idaho Falls Power Division and the Municipal Services Division to accept the low evaluated bid from Codale Electric Supply for a lump sum amount of $82,434.00. ACTION: To approve all items on the Consent Agenda according to the recommendations presented. 6. REGULAR AGENDA : A. Public Works Division : 1. Idaho Transportation Department State/Local Development Agreement for the Lomax Street and F Street Flashing Stop Signs Project : This is a State/Local Agreement with the Idaho Transportation Department and accompanying Resolution with respect to the Lomax Street and F Street Flashing Stop Signs Project. This agreement stipulates that $2,000.00 be forwarded as deposit against the City match with the signed agreement if approved. This agreement has been reviewed by the City Attorney. Public Works recommends adoption of the Resolution, approval of this agreement; and, authorization for the Mayor and City Clerk to sign the necessary documents. ACTION: To adopt the Resolution for the Idaho Transportation Department State/Local Development Agreement for the Lomax Street and F Street Flashing Stop Signs Project, approve the agreement, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate). 2. Idaho Transportation Department State/Local Project Development Agreement for the South Boulevard Corridor Rectangular Rapid Flashing Beacons Project : This is a State/Local Development Agreement with the Idaho Transportation Department and accompanying Resolution with respect to the South Boulevard Corridor Rectangular Rapid Flashing Beacons Project. This agreement stipulates that $1,000.00 be forwarded as a deposit against the City match with the signed agreement if approved. This agreement has been reviewed by the City Attorney. Public Works recommends adoption of the Resolution, approval of this agreement, and authorization for the Mayor and City Clerk to sign the necessary documents. ACTION: To adopt the Resolution for the Idaho Transportation Department State/Local Development Agreement for the South Boulevard Corridor Rectangular Rapid Flashing Beacons Project, approve the agreement, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate). Page 3 3. Idaho Transportation Department State/Local Project Development Agreement for the Intersection of Bellin Road and Grandview Drive Project : This is a State/Local Development Agreement with the Idaho Transportation Department and accompanying Resolution with respect to the Intersection of Bellin Road and Grandview Drive Project. This agreement stipulates that $1,000.00 be forwarded as deposit against the City match with the signed agreement if approved. This agreement has been reviewed by the City Attorney. Public Works recommends adoption of the Resolution, approval of this agreement, and authorization for the Mayor and City Clerk to sign the necessary documents. ACTION: To adopt the Resolution for the Idaho Transportation Department State/Local Development Agreement for the South Boulevard Corridor Rectangular Rapid Flashing Beacons Project, approve the agreement, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate). 4. Idaho Transportation Department State/Local Project Development Agreement for the North Capital Avenue and Elm Street Road Safety Audits: This is a State/Local Development Agreement with the Idaho Transportation Department and accompanying Resolution with respect to the North Capital Avenue and Elm Street – Road Safety Audits. This agreement requires City financial contribution towards the safety audit at a match rate of 7.34% for an estimated total of $3,900.00. This agreement has been reviewed by the City Attorney. Public Works recommends adoption of the Resolution, approval of this agreement, and authorization for Mayor and City Clerk to sign the necessary documents. ACTION: To adopt the Resolution for the Idaho Transportation Department State/Local Development Agreement for the North Capital Avenue and Elm Street Road Safety Audits, approve the agreement, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate). B. Idaho Falls Power Division : 1. PacifiCorp ’s Customer Requested Work Agreement for Work on West Broadway : Idaho Falls Power has identified a distribution tie line to complete on West Broadway that will provide connectivity between Westside, Milligan, and Rack Substations, which will enhance redundancy and add capacity to more heavily loaded circuits. The proposed route currently has a pole alignment owned and occupied by PacifiCorp (doing business as Rocky Mountain Power) to serve their customers in the area. Idaho Falls Power is requesting permission to joint use poles along this alignment. Idaho Falls Power is required to compensate PacifiCorp to accommodate the request. The cost estimate for this work is $43,203.00. Because both PacifiCorp and Idaho Falls Power will occupy positions on the same pole lines, it is highly impractical or impossible to separately bid, construct, and install each party’s facilities and equipment on the other’s lines or to separate the work into two separate construction contracts and mutually transfer ownership of such facilities once completed to the other. Additionally, Idaho Falls Power is not authorized to bid work on assets owned by PacifiCorp. The City Attorney has reviewed this request and the associated Customer Requested Work Agreement. In recognition of these circumstances, staff requests City Council authorize Mayor Casper to execute the Customer Requested Work Agreement. Page 4 ACTION: To approve the Customer Requested Work Agreement with PacifiCorp for work on West Broadway, and give authorization for the Mayor to execute the necessary documents (or take other action deemed appropriate). Motion to Adjourn . If you need communication aids or services or other physical accommodations to participate or access this meeting or program of the City of Idaho Falls, you may contact City Clerk Rosemarie Anderson at Telephone Number 612-8414 or the ADA Coordinator Lisa Farris at Telephone Number 612-8323 as soon as possible and they will make every effort to adequately meet your needs.