Public Works

Police & Fire Committee Public Works Committee February 23, 2023, Unofficial Minutes City Hall, 102 3rd Ave SE, Jamestown, ND 58401 Present: Kamlitz, Steele, Heinrich, Schloegel, Ryan, Blackmore, Dillman, Edinger, Geiszler, Lipetzky, Mann, Michel, Reuther, Sveum, and Stroh. Absent: Buchanan POLICE & FIRE COMMITTEE Mayor Heinrich convened the meeting at 4:10 p.m. Chief Edinger provided an update on the ballistic shields used by his staff stating that due to donations from Bank Forward, First Community Credit Union, Unison Bank, the Stoens, the Barnicks, and an anonymous donor, and with asset forfeiture funds, the ballistic shields have been purchased for the patrol vehicles. School Resource Officer Corporal Geiszler provided an update on his work and interaction with students and staff at the Jamestown School District and stated he trains staff and students, attends sport events weekly, visits the high school and middle schools daily, and welcomes students arriving by bus at the elementary schools. Chief Edinger led a discussion on the Crisis Negotiation Team. Steele requested the Chief return next month with more information, potential costs, and an effort to collaborate with the other team members. Chief Edinger requested the Committee consider funding wages for all team members as none are supported by the other partners: Stutsman County Sheriff’s Office, Valley City Police Department, Barnes County Sheriff’s Office, and James River Correctional Center. Mayor Heinrich adjourned the meeting at 4:36 p.m. PUBLIC WORKS COMMITTEE Chair Steele convened the meeting at 4:36 p.m. Kamlitz moved to recommend the City Council approve the Jamestown projects on the NDDOT Statewide Transportation Improvement Program (STIP) list. Seconded by Schloegel. City Engineer Dillman reviewed the list of projects. Unanimous aye vote. Carried. Heinrich moved to recommend the City Council approve the purchase price of $270,980.00 for the Street Department Pelican Street Sweeper, through Sourcewell Cooperative Purchasing, which funds shall be paid in 2023 from the Equipment Replacement Fund. Seconded by Schloegel. Public Works Director Michel stated that it is almost $21,000 over budget, but the bucket truck will be approximately 60% of what is budgeted and will cover some of this. Unanimous aye vote. Carried. Kamlitz moved to recommend the City Council approve the 2023 City of Jamestown Standard Specifications as prepared by the Engineering Department. Seconded by Schloegel. Public Works Director Michel provided information. Unanimous aye vote. Carried. Heinrich moved to recommend the City Council approve the Preliminary Engineering Reimbursement Agreement with the NDDOT on US Highway 52 from 7th St to 4th Ave SW, to include the replacement of the James River structures and reconfiguration of the 1st Ave and 10th St intersection Project No. MHU-NH-2- 052(050)266 PCN 23630, NDDOT Contract # 38230070, and authorizing the City Auditor, City Attorney and Mayor to sign the agreement and the NDDOT authorization. Seconded by Kamlitz. City Engineer Dillman stated that the project costs are covered by the NDDOT unless the City adds items to the project. Unanimous aye vote. Carried. Kamlitz moved to recommend the City Council approve the following pertaining to 2023 Seal Coat, Patching, Constructions & Reconstruction District #23-41: a. To approve plans, specifications and estimates for the construction of the district. b. To authorize the advertisement for bids for Seal Coat, Construction & Reconstruction District #23-41. Seconded by Heinrich. Unanimous aye vote. Carried. Heinrich moved to recommend the City Council approve the vehicle quotes for the Street Department replacing: 1. a 2012 Ford F-350 (unit 19) with a 2023 1-ton, 4-door crew cab, 4X4 pickup truck, the cost of $55,140 to be paid from the 221 Equipment Replacement Fund; 2. a 2000 Ford F-250 (unit 13) with a 2023 3 / 4 ton, 4-door crew cab, 4X4 pickup truck, the cost of $53,725 to be paid from the 221 Equipment Replacement Fund; 3. a 2012 Ford F-450 (unit 14) with a 2023 1-ton, 4-door, 4X4 pickup truck, the cost of $56,090 to be paid from the 221 Equipment Replacement Fund; 4. a 2012 Ford F-250 (unit 17) with a 2023 3 /4 ton, 4-door, 4X4 crew cab pickup truck, the cost of $52,470 to be paid from the 221 Equipment Replacement Fund. Seconded by Schloegel. Public Works Director Michel noted that there are sufficient funds from the impending purchase of the bucket truck that will cover the $21,500 deficit from this combined four-vehicle purchase along with the ability to cover the shortfall by the sale/trade of the vehicles being replaced. Michel stated that the trade in values of the vehicles are currently unknown. Hellekson noted the trade in values estimated at time of budget are stated in the budget for each vehicle. Unanimous aye vote. Carried. City Engineer Dillman reviewed the project updates. Mayor Heinrich thanked Chief Edinger and Capt. Gross for their legislative work. Chair Steele adjourned the meeting at 5:17 p.m. Sarah Hellekson, City Administrator