City Council

TOWN OF JONESBOROUGH Town Hall Board Room 123 Boone Street Jonesborough, TN 37659 Meeting to be held at the Jackson Theatre 121 West Main Street, Jonesborough, TN MEETING NOTICES MONDAY, OCTOBER 21, 2024 7:00 PM PUBLIC COMMENTS REGARDING AGENDA ITEMS Members of the public wishing to speak concerning any item on the agenda during the Public Comment period must sign up by calling the Town Administrative Office at 423-753-1030 with their name, address, and subject about which they wish to speak no later than 2 hours before the meeting if the meeting occurs during normal business hours or by 4:45 p.m. the day of the meeting if the meeting occurs after hours. Otherwise, such member of the public must sign in at the location of the meeting, prior to the beginning of the meeting, by seeing the Town Recorder at meetings of the Board of Mayor and Aldermen, or the secretary or staff of any board, commission or committee constituting any other governing body under this resolution. Each individual shall be given three (3) minutes to address the Board regarding Agenda items. Comments shall be limited to items on the meeting’s Agenda PUBLIC HEARING 1. Ordinance Amending the Jackson Theatre Budget; 2. Discussion and possible action concerning second and final reading of Ordinance 2024-10, Chapter 2 Peak Stormwater Management and Erosion Prevention and Sediment Control; 3. Discussion and possible action concerning second and final reading of Ordinance 2024-11, Chapter 18 Permanent Water Quality Stormwater Management;  REGULAR MEETING 1. Call to Order 2. Opening Prayer 3. Pledge to the Flag 4. Roll Call CONSENT AGENDA 1. Approval of Minutes 2. Approval of Bills 3. Town Administrator Report 4. Operations Manager Report 5. Committee Reports 6. Supervisor Reports 7. Declaration of Town Equipment as Surplus 8. Personnel a. Approval of a Human Resource Director b. Approval of a Water Distribution Director AGENDA 1. Financial Report 2. Communications from the Mayor a. Committee Appointments b. Employee of the Month 3. Citizen Comments 4. Aldermen Communications 5. Town Attorney Comments 6. OLD BUSINESS A. Discussion and possible action concerning second and final reading of Ordinance No. 2024-09 amending the Jackson Theatre Budget; B. Discussion and possible action concerning second and final reading of Ordinance 2024-10, Chapter 2 Peak Stormwater Management and Erosion Prevention and Sediment Control, and Ordinance 2024-11, Chapter 18 Permanent Water Quality Stormwater Management;  C. Discussion and possible action concerning approval of the updated Town’s Personnel Policy; 7. NEW BUSINESS A. Discussion and possible action concerning approval of a Resolution authorizing the Town to participate in the Public Entity Partner’s Property Conservation Matching Grant Program; B. Discussion and possible action concerning operations of the Jackson Theatre : 1. Theatre Board Appointments 2. Rental Agreement C. Discussion and possible action concerning first reading of an Ordinance Amending Jonesborough Municipal Code Title 10, Chapter 3, Noise Ordinance; D. Discussion and possible action concerning approval for the reallocation of budgeted Parks & Recreation FY24-25 Funds for the purchase of a new truck; E. Discussion and possible action concerning the purchase of the alley from Mr. Shane Adams; F. Discussion and possible action concerning first reading of an Ordinance Amending the Jonesborough Municipal Code Title 1, Chapter 5, Recreation Commission; G. Discussion and possible action concerning first reading of an Ordinance Amending Jonesborough Municipal Code Title 4, Chapter 1, Building Code; H. Discussion and possible action concerning approval of an Amendment to the Sewer Line Extension Policy; I. Adjournment.  MEMORANDUM To: Glenn Rosenoff, Town Administrator From: Craig Ford, Operations Manager Ref: September 2024 Monthly Report Date: October 16, 2024 We continued to work on the upgrades to Stage Road Park for the month of September. The area around the springs have been sewn in grass. Several new trees have been planted in the park. The paving has been completed on the areas identified for the repaving of the trails. We are still awaiting the sod for the playground area. The parking lot is to be sealed and re-striped, and the remainder of the walking trails not paved are to be sealed. Once completed, we will be finished with the upgrades to this park. I met with Daniel Brandt, the contractor who submitted the winning bid for the Street Department/Solid Waste Building. Although the bid was submitted last year, he agreed to honor that price. The Street Department staff is currently removing the debris from the old building site. Once this is completed, we can began preparing for the slab for the new building. I met with Danny Mack Keys on his property that adjoins Lincoln Park on the north side. We have a drainage problem that is negatively impacting Tom Foster at his building. The only fix for this issue would be to construct a holding pond on the property Mr. Keys owns. Mr. Keys is interested in selling this lot to the Town. There is 1.5 acres in this tract and he is asking $225,000.00. He also expressed if the Town purchased the property, he would be interested in donating some of the proceeds of the sell back to the Town. I also spoke with him about the sidewalk in front of his property on Headtown Road and he advised he was open to working with the Town. The 1.5-acre tract adjoining Lincoln Park would be to the Town’s benefit, similarly to the Broyles property adjoining the McKinney Center; however, the BMA would need to direct staff to negotiate with Mr. Keys and/or pursue the purchase. After meetings with Todd Wood, I was able to develop bid specifications for the First Frontier Trail on the East Main section of Town. Bids will be opened on November 01, 2024. I also met with Chris Kudera on the bids for mowing, landscaping, and Wetlands Café food for 2025. Those bids are also currently out. As you are aware, we lost some water customers due to the devastation of Helene. Some of these customers may be lost forever. Although our hearts go out to all who lost during the flood, I am also concerned about the lost revenue to the water fund. After presenting the idea to Kevin Brobeck, I requested he reach out to Chuckey Utility District to see if they would have an interest in purchasing more water from the Town. In times of crisis, we typically cut water resources to Chuckey first. My feeling was this would help offset the Town’s lost revenue, plus assist Chuckey Utility getting water back to customers as the Greeneville Water System was down. After speaking to the Chuckey Utility Manager, he was very pleased to hear that we were willing to help. A private contractor made a connection from our line to Chuckey’s line on Highway 107, and we were selling them water within 24 hours. This was a huge help to their customers in South Central Upon further discussion, Chuckey Utility has expressed a desire to enter an agreement with the Town to possibly be their primary water source. Although there would have to be some additional connections made, this may be desirable for both parties. As we continue to forge ahead on construction of a new water treatment plant, conventional wisdom has always been that we would have to pass a rate increase along to our customers to pay for the expansion. It is my understanding that Chuckey Utility has approximately 5,000 customers. Perhaps if we reached an agreement with that utility, we may not need a rate increase; or at least a much smaller increase for the new treatment facility. On Friday, September 27, 2024, this area was hit by the remnants of hurricane Helen. We have not seen flooding in this area of this nature in my lifetime. The Street Department, Solid Waste Department, Fire Department, and Parks and Recreation Department spent the better part of the day cutting and removing downed trees throughout town to keep our roadways clear for travel. These individuals spent the entire day, working in the driving rain to make travel safer and remove debris from power lines in order that power could be restored. The Utility Department has worked countless hours restoring infrastructure in order to return water to our customers affected by the storm. On this day, nine Public Safety Officers, including command staff responded to Erwin with our command post and to assist in answering calls for service. For the next week, we continued to send Public Safety Officers to Erwin for 24/7 coverage to answer calls for them, while they focused on rescue and recovery efforts. Of those officers sent, PSO Art De La Cruz was sent to assist as he is bilingual in Spanish. The final night our officers were there, they were shot at when responding to a domestic call. The department also collected donations to support those affected. This includes over 3,000 bags of ice, 20 pallets of water, 10,000 soft drinks, 5 miles of extension cables, 650 gallons of propane, 500 gallons of gas, and 3,500 gallons of potable water. In addition, the department collected 1,000 pounds of pet food, 100 new coats, 150 new blankets, 15 propane heaters, a new residential generator, seven chainsaws, $4,000 in cash used for needed supplies, medical and safety equipment, batteries, multiple trailer loads of hay and heaters, power, in the form of large generators for South Central Ruritan and for Embreeville United Methodist Church, operational showers for South Central, and hours of dedicated time. The Embreeville Fire Department had two side-by-side vehicles on loan from another local Fire Department. On Wednesday following the flood, the department returned to Embreeville and took the side-by-sides, stating they needed them back at their department. Within two hours, Chief Rice had two more side-by-sides delivered to Embreeville. Supplies were distributed to locations including JAMA Food Pantry, South Central Ruritan, New Salem Church, Pilot Hill Café, Liberty Baptist Church, Embreeville Volunteer Fire Department, Embreeville Methodist Church, Burnsville North Carolina Community Center, Fenders Farm, Beuladean Community Center, Doe Valley Fire Department, and Bristol Motor Speedway. The majority of this work was completed by officers and firefighters volunteering their time to help these communities in need. We could not have achieved this without the support from the community. We are truly touched by the collective effort and grateful to be able to make a direct impact during this difficult time. The hard work and dedication of our staff exemplify the true spirit of service. Staff at the Senior Center, Visitors Center, and McKinney Center assisted in donation drives to those affected as well. I also attended several briefings and meetings, and assisted in media releases regarding our water service. After discussions with my son, we began taking printed copies of our press releases regarding updates to the community centers offering assistance to the flood victims, in order that those impacted could actually receive information regarding their water service.  TOWN OF JONESBOROUGH BOARD OF MAYOR AND ALDERMEN AGENDA PRESENTATION DATE: October 21 2024 6-C AGENDA ITEM #: ___ SUBJECT: Personnel Policy Update BACKGROUND: For the budget year 2024/2025, the Board of Mayor and Alderman approved the position of Human Resource Director. In anticipation of hiring this position, a complete review of the Town's current personnel policy was completed. As a result, the Town's personnel policy has been updated. The below are some highlights of changes recommended: • The position of Human Resource Director has been added throughout the policy manual as an addition, or replacement for the Town Recorder, Town Administrator, or Operations Manager as it relates to personnel files and matters. • Compensatory Time for Department Heads was changed from the maximum of 100 hours accumulated to 200 hours accumulated. • It is also recommended on full retirement as defined by TCRS, an exempt employee may be compensated for up to, but no more than, 80 hours of accumulated comp. time. • It is recommended that the retiring employee have a choice of being paid for 680 hours of their sick time upon retirement, as is the current policy, or to transfer all of their accumulated sick time to TCRS for service credit. • The Pregnant Worker's Fairness Act has been added. • The Pump Act was added. • An Anti-retaliation Policy was added. • T he Drug and Alcohol Testing Policy was updated to ensure compliance with prevailing federal law and the Tennessee Drug-Free Workplace Act. • Re-establishes Town Accident Review Committee RECOMMENDATION: Approve the updated personnel policy for the Town as presented.