Board of Public Works and Safety

BOARD OF PUBLIC WORKS AND SAFETY COUNCIL CHAMBERS-CITY HALL JUNE 9, 2020-8:30 A.M. OPEN BIDS- Collection and Transportation of Municipal Residential Solid Waste and Recyclable Materials. Opened in order received: 1. Borden Waste Away- $720,920.18 (All items & forms received) 2. Noble County Disposal- Years 2021 & 2022- $469,106.04 (All items & forms received) Year 2023- $480,722.65 Year 2024- $492,353.05 Year 2025- $503,240.13 3. Washler, Inc.- $676,626.08 (All items & forms received) 4. Republic Services- $594,669.97 & alternate 10 year proposal of $567,066.97 (All items & forms received) 5. Red River Waste Solutions- $791,349.88 (Was missing surety letter of intent re: performance bond) Board Member Don Gura made a motion to take the bids received under advisement and award at the next special Board of Works meeting Tuesday June 16, 2020 at 8:30 A.M. with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. At 8:55 A.M. roll call was answered by Mayor SuzAnne Handshoe and Chairman Jim Dazey and Board Member Don Gura. Others present were: Scott Derby, Mark Schultz, Jeremy McKinley, Lance Waters, Scott Mosley, Katie Ritchie, Jim Pankop, Ryan Alwine, Steve Garbacz- KPC News, Matt Riehm, and Cindy Marple. Johnny Bachman- Borden Waste Away, Craig Lutz- Republic, Steve Smith- Red River, Amy Arnold- NCD, and Jeff Washler- Washler, Inc. were present only for the opening of bids. Pledge of Allegiance The Pledge of Allegiance was recited by all in attendance. Minutes The minutes of the May 26, 2020 Board of Public Works and Safety meeting were presented for approval. Board member Don Gura made a motion to approve the minutes with a second by Mayor SuzAnne Handshoe. The motion passed 2 ayes- 0 nays. Petitions or Comments No petitions or comments were heard. Mayor Application for Use of Public Facilities- East Noble Football Boosters Tiffany Bobay, East Noble Football Booster Treasurer, is requesting the authorization to shoot off the cannon after East Noble touchdowns on August 21st, September 11th, September 25th, & October 2, 2020. This will take place on the East Noble football field at the south end of the end zone. Board member Don Gura made a motion to approve with a second by Mayor SuzAnne Handshoe. The motion passed 2 ayes-0 nays. Application for Use of Public Facilities- North/South Alley between Mathews & Freeman Street Jacqueline Taylor requested the barricading of the north and south alley between Mathews and Freeman Street for a birthday party on July 25, 2020 from the hours 12:00 P.M. to 2:00 P.M. This is so they can celebrate a loved ones 90th birthday and are able to allow for social distancing. Chairman Jim Dazey mentioned that adding an extra hour would be beneficial to allow for clean up making the hours 12:00 P.M. to 3:00 P.M. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. WWTP BakerTilly Municipal Advisors Superintendent Mark Schultz requested authorization to pay BakerTilly in the amount of $3,500.00 for their arbitrage work for the 2017 Sewage Works Revenue Bonds. Chairman Jim Dazey questioned how often the arbitrage computations were performed. Superintendent Mark Schultz and Clerk Treasurer Katie Ritchie did not have a definitive answer. Board Member Don Gura made a motion to table this invoice request until the June 16th meeting to get further information with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Chemical Resistant Flooring Superintendent Mark Schultz requested authorization to have the second and third phase of their chemical resistant floor coating installed in the amount of $18,715.40. Northern Industrial Flooring, Inc. provided a quote on September 12, 2019 that they will still honor. The monies for this will come from account 609.100.347. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Water Request to Purchase a 2020 Service Truck Superintendent Scott Mosley requested authorization to purchase a Ford F250 from Max Platt Ford in the amount of $23,430.25. Shepherds Chevrolet also submitted a quote of $23,700.00 and Shepherds Dodge didn’t submit a quote. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Motion to Adjourn Board Member Don Gura made a motion to adjourn the meeting. Chairman Jim Dazey adjourned the meeting at 9:07 A.M. _____________________________________ Kathren R. Ritchie-Clerk Treasurer Minutes approved by me this 23rd day of June, 2020. _______________________________________ W. SuzAnne Handshoe-Mayor