Board of Public Works and Safety

BOARD OF PUBLIC WORKS AND SAFETY COUNCIL CHAMBERS JANUARY 11, 2022-8:30 A.M. Roll call was answered by Mayor SuzAnne Handshoe, Chairman Jim Dazey, and Board Member Don Gura. Others present were: Steve Garbacz- KPC News, Lance Waters, Scott Mosley, Mark Schultz, Brian Strange, Cindy Marple, Scott Derby, Dawn McGahen, Jeremy McKinley, and Katie Ritchie. Pledge of Allegiance The Pledge of Allegiance was recited by all in attendance. Minutes The minutes of the December 28, 2021 Board of Public Works and Safety meeting were presented for approval. Board Member Don Gura made a motion to approve the minutes with a second by Mayor SuzAnne Handshoe. The motion passed 2 ayes-0 nays. Petitions or Comments No petitions or comments were given. Engineering Purchase of LED Replacement Street Light Units Administrative Engineer Scott Derby said this agenda item will be tabled. Authorize Payment for Sidewalk Replacement Administrative Engineer Scott Derby requested authorization to pay invoice 11198 in the amount of $7,800.00 to Strawser Brothers Construction. This is for the replacement of concrete along the pocket park on the east side. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Drake Road Phase 1- Design Invoice #33 & Right of Way Services Invoice #11 Administrative Engineer Scott Derby requested authorization to pay invoice 21-3208 in the amount of $909.97 ($727.98 Federal & $181.99 Local) to A&Z Engineering. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Administrative Engineer Scott Derby requested authorization to pay invoice 21-3209 in the amount of $1,200.00 ($960 Federal & $240.00 Local) to A&Z Engineering. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Drake Road Phase 2- Design Invoice #9 Administrative Engineer Scott Derby requested authorization to pay invoice #21-3210 in the amount of $34,252.81 ($27,402.25 & $6,850.56 Local) to A&Z Engineering. Board Member Don Gura made a motion to approve with a second from Mayor SuAnne Handshoe. The motion passed 2 ayes – 0 nays. Administrative Engineer Scott Derby announced that Community Crossing bids will be opened on Tuesday February 8, 2022. Fire Wage Adjustment- Kintz Fire Chief Jeremy McKinley requested a wage adjustment for Firefighter Casey Kintz in the amount of $500. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Process of Purchasing New Apparatus Fire Chief Jeremy McKinley requested the authorization to start the process of purchasing a new responding apparatus. Chief McKinley has met with the finance committee and with the help of City Attorney Atz they are looking into using a consortium cooperation agreement in place of the traditional bid process. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Police Request to Open the Hiring Process for a Vacant Position Chief of Police Lance Waters requested authorization to open the hiring process for a vacant position since Officer Joe Handshoe is retiring. Board Member Don Gura made a motion to approve with a second from Chairman Jim Dazey. The motion passed 2 ayes – 0 nays. Wage Adjustment- Gillison Chief of Police Lance Waters requested authorization to give Matthew Gillison a wage adjustment to $26.96/hr. Matthew was promoted to Shift Sergeant. Board Member Don Gura made a motion to approve with a second from Chairman Jim Dazey. The motion passed 2 ayes – 0 nays. WWTP Request to Pay OmniSite WWTP Superintendent Mark Schultz requested authorization to pay invoice #82555 in the amount of $6,144.00 to Omnisite. This is for the annual fee for the software monitoring system. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Request for Sick Time-Hampshire WWTP Superintendent Mark Schultz requested authorization to open up sick time for newly hired employee Trevor Hampshire. Trevor needed to quarantine due to Covid19 per CDC guidelines and didn’t have any sick time built up due to being newly hired. Trevor needed five days for donation. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Water Request to Pay Peerless for Well and Pump Maintenance Water Superintendent Scott Mosley requested authorization to pay Peerless Midwest $5,250.00 for the testing and evaluation of nine well pumps, four high service pumps, and four high service motors. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Request to Pay Peerless for Testing and Evaluation Water Superintendent Scott Mosley requested authorization to pay Peerless Midwest in the amount of $126,400.00. These are for the pumps and motor overhauls for Wells 10, 11, and 13. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Motion to Adjourn Board Member Don Gura made a motion to adjourn the meeting. Chairman Jim Dazey adjourned the meeting at 8:51 A.M. _____________________________________ Kathren R. Ritchie- Clerk Treasurer Minutes approved by me this 25th day of January, 2022. _______________________________________ W. SuzAnne Handshoe-Mayor