Board of Public Works and Safety

BOARD OF PUBLIC WORKS AND SAFETY COUNCIL CHAMBERS APRIL 23, 2024-8:30 A.M. Roll call was answered by: Mayor Lance Waters, Chairman Don Gura, and Board Member Tara Streb. Others present were: Katie Ritchie, John Dixon, Patrick Howell, Kristen Johnson, Sheryl Prentice- KPC, Scott Mosley, Brian Strange, and Scott Derby. Pledge of Allegiance The Pledge of Allegiance was recited by all in attendance. Minutes Board Member Tara Streb made a motion to approve the Board of Works minutes from the April 9, 2024 meeting with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Petitions Kristen Johnson congratulated Chairman Don Gura for being named Citizen of the Year at the Kendall Awards Ceremony. Mayor Application for Use of Public Facilities- Fairy, Gnome, and Troll Festival/ Carriage Rides Kristen Johnson submitted an application for the use of public facilities for the carriage rides at the Fairy, Gnome, and Troll Festival on May 18, 2024. The event was approved at a prior meeting. The carriage rides will be from west Rush, north to Lincoln, east at the alley, and south on the alley back to the starting point. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Application for Use of Public Facilities- Public Concerts in Founders Park Kristen Johnson submitted an application for the use of public facilities at Founders Park for free public concerts held on June 29th, August 10th, August 17th, and August 24, 2024 from 6:00 P.M. to 8:00 P.M. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Clerk-Treasurer Request to Pay E. Lee Construction Clerk Treasurer Katie Ritchie requested authorization to pay Pay App #4 in the amount of $55,812.00 to E. Lee Construction for work done on the Main Street Façade Improvement Program. The money for this invoice will be ordered from the OCRA grant. Mayor Lance Waters made a motion to approve with a second from Board Member Tara Streb. The motion passed 2 ayes – 0 nays. Engineering Drake Road Phase 1- Inspection #15 Invoice Administrative Engineer Scott Derby requested authorization to invoice 24-1223 in the amount of $31,277.96 (local-$6,255.59 & Federal-$25,022.37) to A&Z Engineering. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Drake Road Phase 2- Pay Request #35 Administrative Engineer Scott Derby requested authorization to pay invoice 24-1231 in the amount of $31,506.79 to A&Z Engineering. This will be paid fully from the local match portion. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Drake Road Phase 2 RW Service- Pay Request #8 Administrative Engineer Scott Derby requested authorization to pay invoice 24-1229 in the amount of $7,760.00(Federal-$6,208.00 & Local-$1,552.00) to A&Z Engineering. Mayor Lance Waters made a motion to approve with a second from Board Member Tara Streb. The motion passed 2 ayes – 0 nays. WWTP Screw Press Repair Superintendent Patrick Howell requested authorization to pay PW Tech $36,180.00 for repairs to the screw press. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Scissor Lift Purchase Superintendent Patrick Howell requested authorization to purchase a JLG1930 Scissor Lift from MacAllister with the credit that was left from the excavator trade in. This cost for this purchase is $7,500.00. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Aeration System Superintendent Patrick Howell requested authorization to pay Wet Environmental Engineering in the amount of $29,920.00 for half of EPA Compliance Plan. This will be paid from the 2024 Sewer BAN Loan. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Sewer Adjustment – 441 Freeman Street Ross Walker of 441 Freeman Street requested a sewer adjustment of $515.70 for water that did not go down a drain. The resident stated that a water pipe burst. Wastewater employee Trevor Hampshire verified that the water did not go down a drain and recommended the adjustment be given. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. The March Financial Report was presented for review. Water The March Financial Report was presented for review. Motion to Adjourn Board Member Tara Streb made a motion to adjourn the meeting. Chairman Don Gura adjourned the meeting at 8:41 A.M. _____________________________________ Kathren R. Ritchie- Clerk Treasurer Minutes approved by me this 14th day of May, 2024. _______________________________________ Lance L. Waters-Mayor