Board of Public Works and Safety

BOARD OF PUBLIC WORKS AND SAFETY COUNCIL CHAMBERS MAY 14, 2024-8:30 A.M. 2024 Pavement Marking- Open Quotations 1. Accurate Striping- $216,456.90 2. 3 Rivers Barricades, Inc.- $125,112.50 3. The Airmarking Co., Inc.- $121,172.72 Roll call was answered at 8:32 A.M. by: Mayor Lance Waters, Chairman Don Gura, and Board Member Tara Streb. Others present were: Katie Ritchie, Melissa Smith- MYAC, Kristen Johnson, Brian Strange, Angie Handshoe, Scott Derby, Scott Mosley, Patrick Howell, Bob Combs, Cindy Marple, and Cheryl Barker. Pledge of Allegiance The Pledge of Allegiance was recited by all in attendance. Minutes Mayor Lance Waters made a motion to approve the Board of Works minutes from the April 23, 2024 meeting with a second from Board Member Tara Streb. The motion passed 2 ayes – 0 nays. Petitions Mayor Lance Waters thanked the Police, Fire, and Street Departments for their group effort is quickly getting debris picked up from the hail and wind storm at the beginning of the week. Mayor Application for Use of Public Facilities- Fair Parade Cheryl Barker submitted an application for the use of public facilities at the East Noble High School Parking Lot to the Fairgrounds on July 14, 2024 at 5:00 P.M. This is for the Noble County Fair Parade that will start at the high school and from Sherman Street, from Diamond Street to Park Avenue, and from Park Avenue to the Fairgrounds. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Application for Use of Public Facilities- SteamPunk Festival & Fright Night Festival Samantha Phipps submitted an application for the use of public facilities for a SteamPunk Festival on June 15, 2024 and a Fright Night Festival on October 12, 2024. The brochure given stated that the SteamPunk Festival was going to be held on July 27, 2024. Both events would be held on Main Street from Mitchell to Rush Street. The application stated that no restrooms would be available. Mayor Lance Waters made a motion to table both applications until all details can be corrected and finalized with a second from Board Member Tara Streb. The motion passed 2 ayes – 0 nays. Application for Use of Public Facilities- MYAC Skate Party Kristen Johnson submitted an application for the use of public facilities for the MYAC Skate Party. This event will be held on Friday May 31, 2024 from 6:00 P.M. to 8:00 P.M. on Main Street between William and Rush Street and West Rush Street to the alley. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Request to Purchase Branch Panel Tree Mayor Lance Waters requested authorization to purchase a 22 foot tall Christmas tree from Holiday Outdoor Décor in the amount of $22,157.50. After much discussion Board Member Tara Streb made a motion to approve the purchase of an 18 foot tree in the amount of $14,682.50 from the same company with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Clerk-Treasurer Request to Pay Baker Tilly Clerk Treasurer Katie Ritchie requested authorization to pay invoice BTMA25412 in the amount of $4,654.11 to Baker Tilly. This will be paid from the BOW Contractual Account. Mayor Lance Waters made a motion to approve with a second from Board Member Tara Streb. The motion passed 2 ayes – 0 nays. Engineering Award 2024 Pavement Marking Administrative Engineer Scott Derby recommended that the 2024 Pavement Marking awarding go to The Airmarking Co., Inc. in the amount of $121,172.72. Mayor Lance Waters made a motion to approve the awarding with a second from Board Member Tara Streb. The motion passed 2 ayes – 0 nays. Hazardous Tree Removal- 729 Dowling Street Administrative Engineer Scott Derby requested authorization to give the home owner of 729 Dowling Street written notification that a dead tree that is located in the front yard has been deemed as a public nuisance and needs to be removed within 60 days. Police Request to Open Application Process for 2 Patrol Officer Positions Chief of Police John Dixon requested authorization open the application process for two Patrolman positions. One is to replace the retiring of Officer Miller and the other is creating a new position since annexing and adding another SRO Officer. Mayor Lance Waters made a motion to approve with a second from Board Member Tara Streb. The motion passed 2 ayes – 0 nays. Wage Adjustment- Jordan Fought Chief of Police John Dixon requested authorization to give Patrol Officer Jordan Fought a wage adjustment to $31.55/hour effective May 4, 2024. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Street Spray Foam for Cold Storage Barn Superintendent Brian Strange requested authorization to pay Good Fellas $8,000.00 for the spray foam installation in the new cold storage barn at the Street Department. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Request to Purchase Rotary Mower Superintendent Brian Strange requested authorization to purchase a rotary mower from MacAllister CAT for $5,700.00. Mayor Lance Waters made a motion to approve with a second from Board Member Tara Streb. The motion passed 2 ayes – 0 nays. WWTP Baker Tilly Invoice Superintendent Patrick Howell requested authorization to pay invoice BTMA25384 to Baker Tilly in the amount of $5,883.75. This invoice will be paid from account 6201008632.000. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Kendall Electric VFD Superintendent Patrick Howell requested authorization to pay Kendall Electric in the amount of $5,884.69 to replace the adjustable frequency drive for the raw sewage pumps. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Sewer Adjustment- 719 E. Mitchell Street Sharon Acker requested a sewer adjustment of $168.08 for their water bill at their residents at 719 E. Mitchell Street for water that did not go down a drain. The residents found a leak around the outdoor water spigot. Wastewater employee Trevor Hampshire verified that water did not go down a drain and recommended the adjustment be given. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. The April Financial Report was presented for review. Water The April Revenue/Expense Report was presented for review. Motion to Adjourn Board Member Tara Streb made a motion to adjourn the meeting. Chairman Don Gura adjourned the meeting at 9:14 A.M. _____________________________________ Kathren R. Ritchie- Clerk Treasurer Minutes approved by me this 28th day of May, 2024. _______________________________________ Lance L. Waters-Mayor