Board of Public Works and Safety

BOARD OF PUBLIC WORKS AND SAFETY COUNCIL CHAMBERS MAY 28, 2024-8:30 A.M. Roll call was answered by: Mayor Lance Waters, Chairman Don Gura, and Board Member Tara Streb. Others present were: Katie Ritchie, Cindy Marple, John Dixon, Sheryl Prentice- KPC, Dawn McGahen, Jordan Undeen, Scott Derby, Scott Mosley, Brian Strange, and Jeremy McKinley. Pledge of Allegiance The Pledge of Allegiance was recited by all in attendance. Minutes Board Member Tara Streb made a motion to approve the Board of Works minutes from the May 14, 2024 meeting with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Petitions No petitions or comments were given. Mayor Application for Use of Public Facilities- Fright Night Mayor Lance Waters made a motion to table this application with a second from Board Member Tara Streb since no one was able to attend on the events behalf. The motion passed 2 ayes – 0 nays. Application for Use of Public Facilities- Party in the Park Trinity Church submitted an application for the use of public facilities for a public outreach event for families in the community. This event will take place on June 22, 2024 at 10:00 A.M. at the Rotary Pavilion at Bixler Lake. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Clerk-Treasurer Request to Pay E. Lee Construction Clerk Treasurer Katie Ritchie requested authorization to pay E. Lee Construction in the amount of $118,750.00 for Pay Application #5. This is for the Main Street Façade Improvement Grant that will be paid from OCRA funds. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Engineering Drake Road Phase 1 Inspection- Invoice #24-1274 Administrative Engineer Scott Derby requested authorization to pay invoice 24-1274 in the amount of $27,472.80 ($21,978.24 Federal & $5,494.56 Local) to A&Z Engineering. Mayor Lance Waters made a motion to approve the awarding with a second from Board Member Tara Streb. The motion passed 2 ayes – 0 nays. Drake Road Phase 2 Supplemental Agreement #3 Administrative Engineer Scott Derby presented the LPA Consulting Contract Supplemental Agreement number three for Drake Road Phase Two in the amount of $22,720.00 bringing the new total to $643,202.00. Board Member Tara Streb made a motion to approve the agreement with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Acknowledgement of Permit Waiver for Neighborlink Neighborlink requested the waiving of $15.00 building permit at 338 N. Main Street. This is for construction of a ramp installed for a resident that has currently been in a nursing home. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Neighborlink also announced they might be building another handicap ramp at 312 E. Diamond Street in June and if needed requested that building permit fee be waived also. Mayor Lance Waters made a motion to approve the waiving with a second from Board Member Tara Streb. The motion passed 2 ayes – 0 nays. Hazardous Tree Removal- 729 Dowling Street- Update Administrative Engineer Scott Derby announced to the board that the homeowner of 729 Dowling Street has been made aware that a letter is coming and they have been actively looking for contractors to take care of the dead tree. Freeman Street Culvert- Update Administrative Engineer Scott Derby announced to the board that initially the project was supposed to start after school was let out but with excessive rain amounts that project will be pushed back until weather dries up. Street Superintendent Brian Strange said the project should only take 1-2 weeks to complete. Park Request to Pay Todd Masonry Park Director Dawn McGahen requested authorization to pay Todd Masonry $15,700.00 for the installation of a fireplace in the Lions Pavilion. This will be paid from donations through the Special Donations Fund. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. WWTP Bypass Valve Repair Superintendent Patrick Howell requested authorization to pay Mason Engineering in the amount of $5,561.00 for the bypass valve repair. This invoice will be paid from account 6201003620.000. Mayor Lance Waters made a motion to approve with a second from Board Member Tara Streb. The motion passed 2 ayes – 0 nays. Lyndon Fry 90 Day Wage Adjustment Superintendent Patrick Howell requested a wage adjustment for Lyndon Fry in the amount of $0.83 an hour effective May 20, 2024. Lyndon has successfully completed his 90 day probationary period Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Sewer Adjustment- 2117 Pueblo Drive Jeremy Grace requested a sewer adjustment of $160.44 for their water bill at their residence at 2117 Pueblo Drive for water that did not go down a drain. The residents found their outdoor water spigot was turned on. Wastewater employee Trevor Hampshire verified that water did not go down a drain and recommended the adjustment be given. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Request to Pay Mason Engineering Superintendent Patrick Howell requested authorization to pay Mason Engineering $127,208.00 to install new diffusers for the aeration tanks for the EPA Compliance Plan. The funds for this purchase will come from the 2024 Sewer BAN. Mayor Lance Waters made a motion to approve with a second from Board Member Tara Streb. The motion passed 2 ayes – 0 nays. Motion to Adjourn Board Member Tara Streb made a motion to adjourn the meeting. Chairman Don Gura adjourned the meeting at 8:44 A.M. _____________________________________ Kathren R. Ritchie- Clerk Treasurer Minutes approved by me this 11th day of June, 2024. _______________________________________ Lance L. Waters-Mayor