Board of Library Trustees

January 13, 2016 Laconia Public Library Board of Trustees Minutes of Meeting January 13, 2016 Volpe Room VOTED : Minutes of November 18, 2015 approved. Motion: Anderson; Second: Danosi. Unanimous VOTED: November expenditures approved. Motion: Anderson; Second: Perley. Unanimous [Finance] VOTED: December expenditures approved. Motion: Anderson; Second: Perley. Unanimous [Finance] VOTED: To contribute $200,000.00 to 609 Main Street Colonial Theater Block Redevlopment initiative. Contribution to help create a community space that can be utilized for library programs. Contribution to be made contingent upon legal opinion, and to come pro rata from expendable accounts in LPL Trust Funds. Motion: Smith; Second Perley. Unanimous VOTED: To award to Laconia Historical & Museum Society $20,000.00 to partially cover costs associated with 2016 programming and exhibition series. Award contingent upon LPL Board approval of revised exhibit (four exhibits) schedule. Funds to come from Laconia Public Library Trust Funds. Motion: Moriarty; Second: Smith. Unanimous VOTED: Pursuant to a request from the Laconia City Manager, regarding the recent Elm Street property settlement, Board voted to compensate the City in the amount of $63,500.00 with funds to come from LPL Trust Funds. Motion: Perley, Second: Moriarty. Five in favor; one opposed. VOTED: To expend $600.00 for advertising library programs in The Laconia Daily Sun. Ads to appear over the next ninety days, and cost of ads to come from the program line in operating budget. Motion: Moriarty; Second: Perley. Unanimous VOTED: To fund tuition for library staff member Diane Lynch to take Archival Management course at Simmons College. This is an online course, and includes an internship that will enable her to work on development of Lakes Region History Online. Motion: Perley; Second: Smith. Unanimous Laconia Public Library Board of Trustees held their regular monthly meeting in Volpe Room. Chairman Bob Selig called the meeting to order at 5:00 p.m. Present: James Anderson; Kimberly Danosi; John Moriarty; John Perley; Liz Rosenfeld; Glenn Smith; Director Randy Brough Not Present: Craig Clark; City Council Liaison Brenda Baer Mayor Ed Engler was present to speak about the 609 Main Street Colonial Theater Block Redevelopment Project, and to request a donation from LPL in support of it. On a motion by Smith, seconded by Perley, the Board voted unanimously to contribute $200,000.00 to the 609 Main Street initiative to help create a community space in the Colonial Theater Block that can be utilized for library programs. The contribution is contingent upon legal opinion, and is to come pro rata from expendable accounts in LPL Trust Funds. Chairman is tasked with soliciting needed legal advice. In addition, the Board seeks: a.) a commitment from Laconia City Council that a library contribution to 609 will result in no adverse impact on library operating budget; b.) a commitment to library having priority use of the finished auditorium space; and c.) a promise that should more than $2 million be raised for 609, then a portion of the amount raised over $2 million be allocated to fund future library programming. Pat Tierney and Pam Clark from Laconia Historical & Museum Society presented a proposal for 2016 programs and exhibits. After some discussion, and contingent upon review and approval of a revised exhibit schedule, the Board voted unanimously (Motion: Moriarty; Second: Smith) to award LHMS $20,000.00 to partially cover costs associated with the series. Funds to come from LPL Trust Funds. Updates: Pursuant to a request from the Laconia City Manager regarding the recent Elm Street property settlement, the Board voted to compensate the City in the amount of $63,500.00 with funds to come from LPL Trust Funds. Motion: Perley; Second: Moriarty. Five in favor; one opposed. Board voted unanimously (Motion: Moriarty; Second: Perley) to expend $600.00 for advertising library programs in The Laconia Daily Sun over the next ninety days. Board voted unanimously (Motion: Perley; Second: Smith) to fund tuition for library staff member to take Archival Management course at Simmons College. This is an online course, and includes an internship that will enable her to work on development of Lakes Region History Online. Director will work with Jon Gardner to prepare RFP for upgrade and expansion of library camera system. Director will check Board meeting minutes to determine if a specific financial commitment has been made to assist with the relocation of the WWI Memorial across North Main Street. STEM Committee met on December 17, 2015. Present were Trustees Danosi and Smith, Director Brough, and staff members Diane Lynch and Loraine Murray. Metrocast internet service will be upgraded one level to meet current needs and projected future ones. Goals of the committee include: 1. Create collection of science tools available for check out. 2. Enhance existing pre-teen program, pre-teen program to consist of monthly programs developed and administered by LPL personnel. 3. Enhance existing teen program, to consist of monthly programs to be provided in cooperation with community partner(s), as yet unidentified, possibly PSU. 4. Expand current program of special science presentations (Squam Lakes Center) to include presentations by SEE, Montshire, Seacoast Science Center, others). Next meeting of the committee is scheduled for Wednesday, February 24 at 9:00am in the Volpe Room. Next regular Board of Trustees meeting is scheduled for Thursday, March 10 at 5:00pm in the Volpe Room Meeting adjourned at 8:10pm. Respectfully submitted,