Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES March 13, 2012 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, March 13, 2012 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Ron Shriner and Norm Childress. Absent: Tilara McDonald-Treece Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the March 6, 2012 regular meeting. Mr. Shriner seconded. Passed. OLD BUSINESS Special Event Request-Taste of Tippecanoe (Tabled 2/28/2012) Mrs. Murray moved to remove this item from the table. Mr. Shriner seconded. Removed. President Henriott presented to the Board and recommended approval of a Special Event Request for the Taste of Tippecanoe to be held on June 15-17, 2012 from 5:00am on the 15th to 5:00am on the 17th. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Amendment #4-Contract between the City of Lafayette and Hamilton Creative Concrete, Inc (Tabled 3/6/2012) Mr. Childress moved to remove this item from the table. Mr. Shriner seconded. Removed. Brian Bugajski, Community Development, presented to the Board and recommended approval of Amendment #4 for the Contract between the City of Lafayette and Hamilton Creative Concrete, Inc. The projected completion of the project will be March 30, 2012. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. NEW BUSINESS Engineering Recommendation of Reject All Bids-Glen Acres Universal Access Ramp Installation Project Jenny Miller, Public Works Director, presented to the Board and recommended approval of a Recommendation to Reject All Bids for Glen Acres Universal Access Ramp Installation Project. The bids came in significantly higher than the engineer’s estimate. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety March 13, 2012 Page 2 Recommendation for Award-2012 Installation of Pavement Markings Ms. Miller presented to the Board and recommended approval of a Recommended for Award for the 2012 Installation of Pavement Markings to The Airmarking Co., Inc in the amount of $89,086.43. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Contract-2012 Installation of Pavement Markings Ms. Miller presented to the Board and recommended approval of a Contract for the 2012 Installation of Pavement Markings with The Airmarking Co., Inc in the amount of $89,086.43. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Notice to Proceed-2012 Installation of Pavement Markings Ms. Miller presented to the Board and recommended approval of a Notice to Proceed for the 2012 Installation of Pavement Markings. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Change Order #2-2011 Street Resurfacing Phase II Ms. Miller presented to the Board and recommended approval of Change Order #2/Final Change Order for the 2011 Street Resurfacing Phase II. The change order is a decrease in the amount of $228,554.65 which makes the revised contract amount $1,356,371.36. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Certificate of Completion, Final Waiver of Lien and Guarantee-2011 Street Resurfacing Phase II Ms. Miller presented to the Board and recommended approval of a Certificate of Completion, Final Waiver of Lien and Guaranteed for the 2012 Street Resurfacing Phase II. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Contract for Amtrak Loading Platform Repairs Ms. Miller presented to the Board and recommended approval of a Contract for Amtrak Loading Platform Repairs is CSXT. The agreement is for construction, engineering and flagging. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Community Development Amendment #2-Agreement between Lafayette Housing Consortium and Habitat for Humanity 2009-2010 Building for Hope Valerie Oakley, Community Development, presented to the Board and recommended approval of Amendment #2-Agreement between Lafayette Housing Consortium and Habitat for Humanity 2009-2010 Building for Hope. Eight homes have been completed and occupied by income eligible families. This amendment extends the timeframe to complete the remaining two homes to September 30, 2012. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety March 13, 2012 Page 3 Amendment #1-Agreement between City of Lafayette Housing Consortium and Habitat for Humanity 2010-2011 Building for Hope Mrs. Oakley presented to the Board and recommended approval of an Amendment #1-Agreement between City of Lafayette Housing Consortium and Habitat for Humanity 2010-2011 Building for Hope. This amendment extends the timeframe to complete the remaining four homes to December 31, 2012. Alan Welch, Director of Operations for Habitat for Humanity, answered questions from the Board. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $1,937,817.16. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. MISCELLANTOUS Special Event Request-Model Train Group President Henriott presented to the Board and recommended approval of a Special Event Request for the Model Train Group to be held on May 12, 2012 from 8:00am-5:00pm in the Big 4 Depot Community Room. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Special Event Request-Dancing in the Streets President Henriott presented to the Board and recommended approval of a Special Event Request for Dancing in the Streets to be held on July 20, 2012 at 8:00am through July 23, 2012 at 12:00midnight. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Special Event Request-Walk for Hope President Henriott stated that this item will be tabled due to the incompletion of the request. A map of the route and changes to the Certificate of Insurance will need to be submitted. Mrs. Murray moved to table this item. Mr. Childress seconded. Tabled. Special Event Request-Main Street Communities Meeting President Henriott presented to the Board and recommended approval of a Special Event Request for the Main Street Communities meeting to be held on October 3, 2012 from 8:00am-4:00pm at the Big 4 Depot Community Room. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. PUBLIC COMMENT There being no further business to come before the Board, President Henriott stated the meeting was adjourned. Time: 9:17 a.m. BOARD OF PUBLIC WORKS AND SAFETY Board of Public Works and Safety March 13, 2012 Page 4 Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. The Engineering Office issued the following Building Permits for the week ending March 9, 2012. Board of Public Works and Safety March 13, 2012 Page 5