Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES May 1, 2012 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, May 1, 2012 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Norm Childress and Tilara McDonald-Treece. Absent: Ron Shriner Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Murray moved for approval of the minutes from the April 24, 2012 regular meeting. Mr. Childress seconded. Passed. NEW BUSINESS Engineering Quotes for Glen Acres Universal Access Ramp Installation Project This being the time set to open quotes for the Glen Acres Universal Access Ramp Installation Project Projects the following proposals were received and opened: Dixon Construction Lafayette, Indiana Quote Amount: $62,236.25 Mr. Childress moved to take the quotes under advisement for further review. Mrs. McDonald-Treece seconded. Passed. Memorandum of Understanding Agreement-Tippecanoe County/City of Lafayette County Road 400 East Jenny Miller, Public Works Director, presented to the Board and recommended approval of a Memorandum of Understanding for Tippecanoe County/City of Lafayette County Road 400 East. Tippecanoe County is giving the City of Lafayette County Road 400 East. Mrs. Murray moved for approval. Mrs. McDonald-Treece seconded. Passed. Community Development Historic Demolition Permit-527 Kossuth Street (Garage) Brian Bugajski, Community Development, presented to the Board and recommended approval of Historical Demolition Permit for a garage at 527 Kossuth Street. Mr. Bugajski stated that the structure is Board of Public Works and Safety May 1, 2012 Page 2 significant to the City’s historic fabric. Mr. Bugajski recommended that the 60 day waiting period should be upheld. Doug Schrader, Owner of Douglas Custom Homes on behalf of the home owner, asked the Board if this was a mandatory process, to which Mr. Henriott stated that it was. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Release of Mortgage-263 Sunset Lane, West Lafayette Indiana Aimee Jacobsen, Community Development Director, presented to the Board and recommended approval of a Release of Mortgage for 263 Sunset Lane, West Lafayette, Indiana. Mrs. McDonald-Treece moved for approval. Mr. Childress seconded. Passed. Amendment #6-Agreement between the Lafayette Housing Consortium and South 8th, LLC 12-14 South 9th Street Redevelopment Project Mrs. Jacobsen presented to the Board and recommended approval of Amendment #6 for the Agreement between the Lafayette Housing Consortium and South 8th, LLC 12-14 South 9th Street Redevelopment Project. This amendment extends the Time of Performance and Distribution of Funds to May 31, 2012. Mrs. Murray moved for approval. Mrs. McDonald-Treece seconded. Passed. Amendment #6-Agreement between the Lafayette Housing Consortium and South 8th, LLC 801 and 805 South Street Redevelopment Project Mrs. Jacobsen presented to the Board and recommended approval of Amendment #6 for the Agreement between the Lafayette Housing Consortium and South 8th, LLC 801 and 805 South Street Redevelopment Project. This amendment extends the Time of Performance and Distribution of Funds to May 31, 2012. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Economic Development Change Order #1-Glen Acres Neighborhood Revitalization Project for 2163 Ulen Lane Dennis Carson, Economic Development Director, presented to the Board and recommended approval of Change Order #1 for the Glen Acres Neighborhood Revitalization Project for 2163 Ulen Lane. The change order is in the amount of $9,000.00 which brings the new contract amount to $63,650.00. Mrs. McDonald-Treece moved for approval. Mrs. Murray seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $1,051,253.10. Mr. Childress moved for approval. Mrs. McDonald-Treece seconded. Passed. MISCELLANTOUS Event Street Closure Request-‘Round the Fountain Art Fair President Henriott presented to the Board and recommended approval of an Event Street Closure Request for the ‘Round the Fountain Art Fair to be held on May 26, 2012 from 6:00am-6:00pm on the courthouse square. Mrs. Murray moved for approval. Mrs. McDonald-Treece seconded. Passed. Board of Public Works and Safety May 1, 2012 Page 3 Event Street Closure Request-Whole Truth Apostolic Faith Assembly Mary Kay Benner, Representative, presented to the Board and recommended approval of an Event Street Closure Request for the Whole Truth Apostolic Faith Assembly to be held on May 26, 2012 from 5:00am-8:00pm on Adams Street between 19th and 20th Streets. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Event Street Closure Request-Chatham Square Ribbon Cutting Margy Deverall, Economic Development, presented to the Board and recommended approval of an Event Street Closure Request for the Chatham Square Ribbon Cutting to be held on May 10, 2012 from 11:00am-12:30pm at the Chatham Square Community Center. There was an amended site plan submitted which reduces the size of the event area for additional parking. Mrs. Murray moved for approval. Mrs. McDonald-Treece seconded. Passed. Departmental Updates Engineering Jenny Miller, Public Works Director, gave an update regarding the 25 current Public Works projects that include the following: Orchard Heights Phase I, Union Street Project, Trails and Greenway Master Plan, 18th Street from Veteran’s Memorial Parkway to 430 South, Concord Road/Maple Point Project, Quiet Zone Project, 2012 CDBG Sidewalk Replacement Phases I & II Project, Cincinnati CSO Project, Durkees Run/Earl Avenue Project, Glen Acres Phase I, Handicap Access Ramp Project, EECBG Grant with EMCOR, North Street Project, Wetland Mitigation, Veteran’s Memorial Parkway from Concord Road to US 52, Old Romney Road from SR 25 to Twyckenham Blvd, Depot Platform repair, SR 38 and SR 25 Sidewalk Project, Myers Pedestrian Bridge/Riehle Plaza Bridge, Eastwich Subdivision Road/Sidewalk and Drainage Improvement Project, Solar Field Project, Service Area 21, US 52 and SR 26 ownership and the Alabama Street Project. Ms. Miller took questions from the Board. Traffic Improvement Fred Koning, Traffic Improvement, gave an update regarding the following items: Centracs Systems for monitoring and traffic counts, Street Painting with Air Marking Co, HSIP Grant for replacement of speed limit signs and US 52/SR 26 signal replacement and upgrades. Mr. Koning took questions from the Board. PUBLIC COMMENT There being no further business to come before the Board, President Henriott stated the meeting was adjourned. Time: 9:34 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President Board of Public Works and Safety May 1, 2012 Page 4 ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. Ordinance Violations Bureau From the Office of the Engineer: 1st Letter Summary (133 issued) 2nd Letter Summary (0 issued) and Ticket Summary (16 issued) from the Ordinance Violations Bureau for the month of April 2012. The Engineering Office issued the following Building Permits for the week ending May 5, 2012. Board of Public Works and Safety May 1, 2012 Page 5 Board of Public Works and Safety May 1, 2012 Page 6