Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES May 15, 2012 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, May 15, 2012 at 9:00 a.m. in the Common Council Chambers. Members present were: Cindy Murray, Norm Childress, Ron Shriner and Tilara McDonald-Treece. Absent: Gary Henriott Jacque Chosnek, 1st Deputy City Attorney, was also present. Mrs. Murray called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Murray stated there was a scrivener’s error regarding the spelling of ‘Miscellaneous’. Mr. Childress moved for approval of the minutes from the May 1, 2012 regular meeting. Mrs. McDonald-Treece seconded. Passed. BID OPENING Quiet Zone This being the time set to open bids for the Quiet Zone Project the following bids were received and opened: Milestone Contractors Lafayette, Indiana Base Bid: $289,411.39 Rieth-Riley Contractors Lafayette, Indiana Base Bid: $415,530.00 Mr. Shriner moved to take the bids under advisement for further review. Mrs. McDonald-Treece seconded. Passed. 2012 CDBG Sidewalk Replacement Project Phases I & II This being the time set to open bids for the 2012 CDBG Sidewalk Replacement Project Phases I & II the following bids were received and opened: Milestone Contractors Lafayette, Indiana Phase I: $484,658.00 Board of Public Works and Safety May 15, 2012 Page 2 Phase II: $340,958.00 Combined: $825,145.75 Rieth-Riley Contractors Lafayette, Indiana Phase I: $688,843.10 Phase II: $441,334.40 Combined: No Bid Mr. Shriner moved to take the bids under advisement for further review. Mr. Childress seconded. Passed. NEW BUSINESS Engineering Contract-Glen Acres Universal Ramp Installation Project Jenny Miller, Public Works Director, presented to the Board and recommended approval of a Contract for the Glen Acres Universal Ramp Installation Project with Dixon Construction in the amount of $62,236.25. Mr. Childress moved for approval. Mrs. McDonald-Treece seconded. Passed. Permission to Advertise-2012 North Street Reconstruction Project Phase I Improvements Ms. Miller presented to the Board and recommended approval of a Permission to Advertise the 2012 North Street Reconstruction Project Phase I Improvements. The publications will run on May 18 & 25, 2012 with the bid opening on June 12, 2012. Mrs. McDonald-Treece moved for approval. Mr. Childress seconded. Passed. Economic Development Change Order #1-Glen Acres Neighborhood Revitalization Project for TSC Building Trades Jennie Peterson, Economic Development, presented to the Board and recommended approval of Change Order #1 for the Glen Acres Neighborhood Revitalization Project for TSC Building Trades in a reduction of $1,329.28 which brings the new contract amount to $87,820.72. Mr. Shriner moved for approval. Mrs. McDonald-Treece seconded. Passed. Certificate of Completion, Final Waiver of Lien and Guarantee-Glen Acres Neighborhood Revitalization Project for TSC Building Trades Ms. Peterson presented to the Board and recommended approval of a Certificate of Completion, Final Waiver of Lien and Guarantee for Glen Acres Neighborhood Revitalization Project for TSC Building Trades. Mr. Childress moved for approval. Mrs. McDonald-Treece seconded. Passed. Board of Public Works and Safety May 15, 2012 Page 3 Contract with Habitat for Humanity for 2014 Elk Street Ms. Peterson presented to the Board and recommended approval of a Contract with Habitat for Humanity for 2014 Elk Street in the amount of $74,175.00. Mr. Shriner moved for approval. Mrs. McDonald-Treece seconded. Passed. Contract with Habitat for Humanity for 2205 N. 25th Street Ms. Peterson presented to the Board and recommended approval of a Contract with Habitat for Humanity for 2205 N. 25th Street in the amount of $74,175.00. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Community Development Release of Mortgage and Attending Restrictive Covenants-216 South 5th Street, Lafayette Indiana Aimee Jacobsen, Community Development Director, presented to the Board and recommended approval of a Release of Mortgage and Attending Restrictive Covenants for 216 South 5th Street, Lafayette Indiana. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Water Pollution Control Permission to Advertise-Cincinnati Street Tunnel Extension Project Brad Talley, Water Pollution Control Superintendent, presented to the Board and recommended approval of a Permission to Advertise the Cincinnati Street Tunnel Extension Project. The publications will run on May 18 & 25, 2012 and the bid opening will be on June 12, 2012. Mr. Childress moved for approval. Mrs. McDonald-Treece seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $3,047,148.26. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. MISCELLANOUS Event Street Closure Request-Zoo Run Run Steven Knecht presented to the Board and recommended approval of an Event Street Closure Request for the Zoo Run Run to be held on July 21, 2012 from 7:30am-9:30am at the Columbian Park Zoo. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Special Event Request-Greater Lafayette Commerce Committee Meeting Mrs. Murray presented to the Board and recommended approval of a Special Event Request for the Greater Lafayette Commerce Committee Meeting to be held on May 31, 2012 in the Big 4 Depot Community Room. Mrs. McDonald-Treece moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety May 15, 2012 Page 4 Special Event Request-Engagement Party Mrs. Murray presented to the Board and recommended approval of a Special Event Request for an Engagement Party to be held on August 4, 2012 from 5pm-10pm in the Big 4 Depot Community Room. Mr. Shriner moved for approval. Mrs. McDonald-Treece seconded. Passed. Taxicab Permit Captain Steve Hartman, Police Department, presented to the Board a Taxicab License for John Oliver. Captain Hartman recommended denying the permit. Mr. Childress moved to deny the permit. Mr. Shriner seconded. Passed. ANNOUNCEMENT Fred Koning, Traffic Improvement, announced that the street painting will begin Tuesday May 15, 2012. The painting will take approximately three (3) weeks to complete. Cindy Murray announced the Clean Sweep will be Saturday May 19, 2012 from 8:30am-12noon along with Shred –It from 10:00am-12noon at Columbian Park on Scott’s Street. The Mayor’s Youth Council will be on site to help citizens unload boxes to be shredded. Ken McCammon, Friends of Downtown, thanked the city department and employees that helped with the Mosey Down Main Street event last weekend. Mr. McCammon stated that the next Mosey Down Main Street will be held on June 9, 2012. PUBLIC COMMENT There being no further business to come before the Board, Cindy Murray stated the meeting was adjourned. Time: 9:18 a.m. BOARD OF PUBLIC WORKS AND SAFETY Cindy Murray s/s President Pro-Tem ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. Board of Public Works and Safety May 15, 2012 Page 5 The Engineering Office issued the following Building Permits for the week ending May 5, 2012.