Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES June 19, 2012 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, June 19, 2012 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Ron Shriner and Norm Childress. Absent: Cindy Murray and Tilara McDonald-Treece Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Shriner moved for approval of the minutes from the June 12, 2012 regular meeting. Mr. Childress. Passed. BIDS UNDER ADVISEMENT 2012 North Street Reconstruction Project Phase I Improvements President Henriott stated that this item will remain under advisement. New Construction-1618 N. 27th Street President Henriott stated that this item will remain under advisement. NEW BUSINESS Engineering Amendment #1-Union Street Drainage Project Jenny Miller, Public Works Director, presented to the Board and recommended approval of Amendment #1 for the Union Street Drainage Project. After the initial design phase it was discovered that the City needed to purchase an area of right-of-way. The amendment is for additional services for right-of-way engineering phase in the amount of $40,000.00. The additional land acquisition is estimated to be $84,400.00. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Certificate of Completion, Final Waiver of Lien and Guarantee-Train Depot Platform Tile Replacement Beth Cook, Engineering, presented to the Board and recommended approval of a Certificate of Completion, Final Waiver of Lien and Guarantee for the Train Depot Platform Tile Replacement Project. The final walk through is completed and the warranty period begins on May 31, 2012. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety June 19, 2012 Page 2 Proposal #2-Guaranteed Savings Contract for Durkees Run Interceptor and Earl Avenue Reconstruction Phase I President Henriott opened Proposal #2 for the Guaranteed Savings Contract for Durkees Run Interceptor and Earl Avenue Reconstruction Phase I from Bowen Engineering in the amount of $950,000.00. The proposal is for construction, design fees and construction contingency plan. Steve Nutt, Bowen Representative, talked about the energy savings, wastewater savings and future labor savings associated with this project. Mr. Childress moved to place this item under advisement. Mr. Shriner seconded. Passed. Water Pollution Control Contract Renewal with Merrell Brothers for Hauling and Land Application of Liquid Digested Biosolids Materials Brad Talley, Water Pollution Control Superintendent, presented to the Board and recommended approval of a Contract Renewal with Merrell Brothers for Hauling and Land Application of Liquid Digested Biosolids Materials. The renewal is a 4 year contract extension with the current billing rate at $27.16 per 1000 gallons. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Recommendation for Award-Cincinnati Street Tunnel Extension Mr. Talley presented to the Board and recommended approval of a Recommendation for Award of the Cincinnati Street Tunnel Extension Project to F & K Construction. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Contract-Cincinnati Street Tunnel Extension Mr. Talley presented to the Board and recommended approval of a Contract for the Cincinnati Street Tunnel Extension Project to F & K Construction in the amount of $1,079,000.00. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Notice to Proceed-Cincinnati Street Tunnel Extension Mr. Talley presented to the Board and recommended approval of a Notice to Proceed for the Cincinnati Street Tunnel Extension Project. The notice to proceed should be effective June 19, 2012 with a Milestone 1 Completion of September 1, 2012 and Milestone 2 Completion of November 1, 2012 and a Final Completion date of May 1, 2013. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Economic Development Recommendation for Award-Rehabilitation of 3728 Navarre Court Jennie Peterson, Economic Development, presented to the Board and recommended approval of a Recommendation for Award of the Rehabilitation of 3728 Navarre Court with Citation Homes in the amount of $56,000.00. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety June 19, 2012 Page 3 Change Order #4-2150 Ulen/Glen Acres Neighborhood Revitalization Project Ms. Peterson presented to the Board and recommended approval of a Change Order #4 for 2150 Ulen/Glen Acres Neighborhood Revitalization Project in the amount of $5,100.00 with the new contract amount of $105,177.99. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $9,038,992.30. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. MISCELLANEOUS Amended Event Street Closure Request-Dancing in the Streets President Henriott presented to the Board and recommended approval of an Amended Event Street Closure for Dancing in the Streets. The change to the original request includes changing the time of the street closure on Saturday July 21, 2012 from 2:00pm -Midnight to 10:00am-Midnight. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Event Street Closure Request-Joint Religious Service Walter Colburn, First Christian Church Representative, presented to the Board and recommended approval of an Event Street Closure Request for a Joint Religious Service to be held on July 1, 2012 from 7:30am to 1:00pm at 329 N. 6th Street. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Event Street Closure Request-4th of July Celebration/Stars and Stripes President Henriott presented to the Board and recommended approval of an Event Street Closure Request for 4th of July Celebration/Stars and Stripes to be held on July 4, 2012 from 12:00noon to 12:00midnight for community fireworks. Mr. Childress moved for approval. Mr. Shriner moved for approval. Passed. Event Street Closure Request-Back to School Bash President Henriott presented to the Board and recommended approval of an Event Street Closure Request for Back to School Bash to be held on August 11, 2012 from 5:30pm-9:00pm at the Trinity United Methodist Church. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Taxi Cab Permit Denial Brad Bishop, Police Department, stated that the Police Department received an appeal letter for the denial of a Taxi Cab Permit for John C. Oliver. The permit was denied by the Board of Works on May 15, 2012. It is the recommendation of the Police Department to affirm the Board original decision to deny the permit due to the past criminal history of Mr. Oliver. Mr. Childress moved to affirm original denial. Mr. Shriner seconded. Affirmed/Passed. Board of Public Works and Safety June 19, 2012 Page 4 PUBLIC COMMENT There being no further business to come before the Board, President Henriott stated the meeting was adjourned. Time: 9:20 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. The Engineering Office issued the following Building Permits for the week ending June 15, 2012. Board of Public Works and Safety June 19, 2012 Page 5