Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES July 3, 2012 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, July 3, 2012 at 9:00 a.m. in the Common Council Chambers. Members present were: Cindy Murray, Ron Shriner, Tilara McDonald- Treece and Norm Childress. Absent: Gary Henriott Ed Chosnek, City Attorney, was also present. Mrs. Murray called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Shriner moved for approval of the minutes from the June 26, 2012 regular meeting. Mrs. McDonald- Treece seconded. Passed. NEW BUSINESS Engineering Recommendation for Award-2012 North Street Reconstruction Project Phase I Improvements Jenny Miller, Public Works Director, presented to the Board and recommended approval of a Recommendation for Award for the 2012 North Street Reconstruction Project Phase I Improvements with Milestone Contractors with a base bid in the amount of $917,085.60 with an alternate bid in the amount of $770,330.00. The total contract amount is $1,664,915.60. Mr. Childress moved for approval. Mrs. McDonald-Treece seconded. Passed. Contract-2012 North Street Reconstruction Project Phase I Improvements Ms. Miller presented to the Board and recommended approval of a Contract for the 2012 North Street Reconstruction Project Phase I Improvements with Milestone Contractors in the amount of $1,664,915.60. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Notice to Proceed-2012 North Street Reconstruction Project Phase I Improvements Ms. Miller presented to the Board and recommended approval of a Notice to Proceed for the 2012 North Street Reconstruction Project Phase I Improvements. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Permission to Advertise-Glen Acres Paving Project Ms. Miller presented to the Board and recommended approval of a Permission to Advertise the Glen Acres Paving Project. The publication will run July 6 & July 13, 2012 with the bid opening on July 24, 2012. Mrs. McDonald-Treece moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety July 3, 2012 Page 2 Change Order #1-2011 CDBG Sidewalk and Curb Replacement Project Beth Cook, Engineering Office, presented to the Board and recommended approval of Change Order #1 for the 2011 CDBG Sidewalk and Curb Replacement Project. The change order is an increase in the amount of $25,711.13 which reflects the difference in estimated quantity versus actual installed quantity. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Economic Development Change Order #1-3744 Kimberly Drive/TSC Building Trades for Glen Acres Neighborhood Revitalization Project Jennie Peterson, Economic Development, presented to the Board and recommended approval of a Change Order #1 for the 3744 Kimberly Drive/TSC Building Trades for Glen Acres Neighborhood Revitalization Project. The change order is an increase of $4,810.26 which brings the final contract amount to $93,960.26. Mr. Childress moved for approval. Mrs. McDonald-Treece seconded. Passed. Contract with Habitat for Humanity of Lafayette, In for the New Construction of 2128 Ulen Lane Ms. Peterson presented to the Board and recommended approval of a Contract with Habitat for Humanity for Lafayette, IN for the New Construction of 2128 Ulen Lane which includes the demolition of the existing structure. The contract is in the amount of $84,800.00. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Community Development Demolition Permit-624 Cherokee Avenue (Garage) Brian Bugajski, Community Development, presented to the Board and recommended approval of a Demolition Permit for 624 Cherokee Avenue (Garage). Mr. Bugajski recommended upholding the 60-day waiting period. Mr. Shriner moved for approval. Mrs. McDonald-Treece seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $4,167,133.29. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. PUBLIC COMMENT There being no further business to come before the Board, Mrs. Murray stated the meeting was adjourned. Time: 9:08 a.m. BOARD OF PUBLIC WORKS AND SAFETY Cindy Murray s/s President Pro-Tem ATTEST: Mindy Miller s/s st Mindy Miller, 1 Deputy Clerk Board of Public Works and Safety July 3, 2012 Page 3 Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. Ordinance Violations Bureau From the Office of the Engineer: 1st Letter Summary (109 issued) 2nd Letter Summary (0 issued) and Ticket Summary (61 issued) from the Ordinance Violations Bureau for the month of June 2012. The Engineering Office issued the following Building Permits for the week ending June 29, 2012. Board of Public Works and Safety July 3, 2012 Page 4