Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES October 23, 2012 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, October 23, 2012 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Tilara McDonald-Treece and Norm Childress. Absent: Ron Shriner Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Murray moved for approval of the minutes from the October 16, 2012 regular meeting. Mrs. McDonald-Treece seconded. Passed. NEW BUSINESS Engineering Supplement #1-S. 28th Street Road Extension between Veterans Memorial Parkway and 430 South Beth Fizel, Engineering Office, presented to the Board and recommended approval of Supplement #1 for the S. 18th Street Road Extension between Veterans Memorial Parkway and 430 South. The proposed work includes construction of two additional lanes to this section of road, with sidewalk, trail and miscellaneous related work. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Purchasing Permission to Advertise-Triple Combination Pumper Apparatus Rick Morrissey, Purchasing Manager, presented to the Board and recommended approval of a Permission to Advertise the Triple Combination Pumper Apparatus. The advertisement will be published in October 25 and November 1, 2012 with the bid opening on November 13, 2012. Mrs. McDonald-Treece moved for approval. Mr. Childress seconded. Passed. Declaration of Worthless Property-Water Pollution Control Mr. Morrissey presented to the Board and recommended approval of a Declaration of Worthless Property for the Water Pollution Control department that includes the following items: Model Mfg. Serial# Copy Machine 2060 Toshiba CSF114833 Copy Machine 2060 Toshiba CSD855487 Mrs. Murray moved for approval. Mrs. McDonald-Treece seconded. Passed. Board of Public Works and Safety October 23, 2012 Page 2 Declaration of Worthless Property-Information Technology Mr. Morrissey presented to the Board and recommended approval of a Declaration of Worthless Property for Information Technology that includes the following items: Type Manufacturer Serial UPS APC QB0514332695 PC DELL-pc 20ZLBD1 Mrs. Murray moved for approval. Mrs. McDonald-Treece seconded. Passed. City Clerk 2013 Holiday Schedule Mrs. Murray presented to the Board and recommended approval of the 2013 Holiday Schedule for the City of Lafayette. Mr. Childress moved for approval. Mrs. McDonald-Treece seconded. Passed. Community Development Amendment #1-Subrecipient Agreement between Lafayette Housing Consortium and Lafayette Housing Authority 2011-2012 Tenant Based Rental Assistance Program Aimee Jacobsen, Community Development Director, presented to the Board and recommended approval of Amendment #1-Subrecipient Agreement between Lafayette Housing Consortium and Lafayette Housing Authority 2011-2012 Tenant Based Rental Assistance Program. This amendment allows the Housing Authority to provide rental assistance to families participating in a pilot Family Stabilization program in partnership with the United Way, Miller Elementary School, Bauer Family Resources and Evangelical Covenant Church. The amendment also extends the time of performance to accommodate the timeframe of the Family Stabilization program through December 31, 2014. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. 2012-2013 Subrecipient Agreement between the Lafayette Housing Consortium and Lafayette Housing Authority Tenant Based Rental Assistance Program Mrs. Jacobsen presented to the Board and recommended approval of 2012-2013 Subrecipient Agreement between the Lafayette Housing Consortium and Lafayette Housing Authority Tenant Based Rental Assistance Program (TBRA). This amendment allows the Housing Authority to provide rental assistance to families participating in a pilot Family Stabilization program in partnership with the United Way, Miller Elementary School, Bauer Family Resources and Evangelical Covenant Church. The amendment also extends the time of performance to accommodate the timeframe of the Family Stabilization program. The Housing Authority has administered the TBRA program since 2006 and served 80 households. Mrs. McDonald-Treece moved for approval. Mrs. Murray seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $2,917,569.75. Mr. Childress moved for approval. Mrs. McDonald-Treece seconded. Passed. MISCELLANEOUS Board of Public Works and Safety October 23, 2012 Page 3 Event Street Closure Request-Sleigh Bell Run President Henriott presented to the Board and recommended approval of an Event Street Closure Request for the Sleigh Bell Run to be held on December 1, 2012 from 9:00am-11:00am. Mrs. Murray moved for approval. Mrs. McDonald-Treece seconded. Passed. Event Street Closure Request-Operation Trick or Treat & ZombAid President Henriott presented to the Board and recommended approval of an Event Street Closure Request for the Operation Trick or Treat & ZombAid to be held on October 26, 2012 from 5:00pm- 12:00midnight. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Event Street Closure Request-Window Replacements Project/Fowler Apartments President Henriott presented to the Board and recommended approval of an Event Street Closure Request for the Window Replacements Project/Fowler Apartments to be held on October 19, 2012 or October 22, 2012 depending on when Duke Energy cuts the power on the high voltage line. The closure will last 4-6 weeks. Mrs. McDonald-Treece moved for approval. Mr. Childress seconded. Passed. IACT Chatham Square Video President Henriott stated that this video will be shown at a later date due to technical difficulties. ANNOUNCMENTS Don Roush, Chief of Police, announced that Patrick Flannelly will replace Chief Roush as the new Chief of Police for the Lafayette Police Department on Friday October 26, 2012. Time: 9:15 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. Board of Public Works and Safety October 23, 2012 Page 4 The Engineering Office issued the following Building Permits for the week ending October 19, 2012. Board of Public Works and Safety October 23, 2012 Page 5