Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES March 6, 2013 Regular Session: The Board of Public Works and Safety met in session on Wednesday, March 6, 2013 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Ron Shriner and Norm Childress Ed Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Murray moved for approval of the minutes from the February 26, 2013 regular meeting. Mr. Shriner seconded. Passed. NEW BUSINESS Engineering Acceptance for Maintenance-Raineybrook Part 2, Section 2, Phase 3 Bob Foley, Engineering, presented to the Board and recommended approval of an Acceptance for Maintenance for Raineybrook Part 2, Section 2, Phase 3. This phase consists of 19 lots and the contractor has constructed the sewer and water mains to the City Engineer’s satisfaction. The As-built drawings have been submitted and reviewed. Fairfield Contractors submitted a 3-year Maintenance Bond in the amount of $12,897.50. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Water Works 2013 Drinking Water Operator Training Contract with Wastewater Solution, Inc. Kerry Smith, Water Works Superintendent, presented to the Board and recommended approval of the 2013 Drinking Water Operator Training Contract with Wastewater Solution Inc. in the amount of $13,850.00 which is the same amount from two years ago for training. Mr. Smith stated that the Water Works department is required to have 15 CEU’s every three years. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Purchasing Recommendation for Award-2013 Sodium Hypochlorite, Sodium Bisulfite & Hydrochloric Acid Rick Morrissey, Purchasing Manager, presented to the Board and recommended approval of a Recommendation for Award for the 2013 Sodium Hypochlorite, Sodium Bisulfite & Hydrochloric Acid. Mr. Morrissey recommended awarding the chemicals to three different suppliers. Mr. Morrissey stated that Alexander Chemical was the second lowest bidder for the Sodium Hypochlorite but won the bid due Board of Public Works and Safety March 6, 2013 Page 2 to the lowest bidder not being a responsible bidder in years past with the City of Lafayette. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Declaration of Worthless Property-Information Technology Mr. Morrissey presented to the Board and recommended approval of a Declaration of Worthless Property for Information Technology. The items include the following: PC - Optiplex 280 Dell 7LRSN71 PC - Optiplex 280 Dell 3MRSN71 Printer- Series 90Plus Ithaca HP002343976 Printer- Series 90Plus Ithaca HP003450068 Printer- Deskjet 6122 HP MY4A1N3CN Printer- Deskjet 6122 HP MY4581N0G3 PC- Optiplex GX110 Dell B04N10B Printer - HP G95 HP SGG1BE1KNL Laser Printer HP CNWBD49881 Palmpilot PDA Palm n/a Mr. Morrissey stated that this property has seen its useful life and has no value. The property will be disposed through Oscar Winski E-Recycling. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $725,917.72. President Henriott asked if there were any more questions other than the ones that were asked and answered in caucus, there were none. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. MISCELLANEOUS Special Event Request-Community Cancer Network Walk President Henriott presented to the Board and recommended approval of a Special Event Request for the Community Cancer Network Walk to be held on September 29, 2013 from 2:00pm-6:00pm at Riehle Plaza, Big 4 Depot and the John T. Myer Bridge. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Special Event Request-Hunger Hike 5K Run (4/20/13) President Henriott presented to the Board and recommended approval of a Special Event Request for the Hunger Hike 5K Run to be held on April 20, 2013 from 7:00am-12:00noon at the Big 4 Depot and the John T. Myer Bridge. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety March 6, 2013 Page 3 Special Event Request-Hunger Hike (9-15-13) President Henriott presented to the Board and recommended approval of a Special Event Request for Hunger Hike to be held on September 15, 2013 from 8:00am-5:00pm at Riehle Plaza, Big 4 Depot and the John T. Myer Bridge. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Special Event Request-Taste of Tippecanoe Scott Freeman, Director of the Taste of Tippecanoe, presented to the Board and recommended approval of a Special Event Request for the Taste of Tippecanoe to be held on June 15, 2013 from 4:00pm- 12:00midnight at Riehle Plaza, Big 4 Depot and the John T. Myer Bridge. The street closures run from June 14-17, 2013 to accommodate for the set-up and clean-up of the event. President Henriott stated that the Certificate of Liability Insurance will be submitted and that the request is approved pending the receipt of the insurance. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Event Street Closure Request-Taste of Tippecanoe Mr. Freeman presented to the Board and recommended approval of an Event Street Closure Request for the Taste of Tippecanoe to be held on June 15, 2013 from 4:00pm-12:00midnight in downtown Lafayette. President Henriott stated that the Certificate of Liability Insurance will be submitted and that the request is approved pending the receipt of the insurance. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Event Street Closure Request-Uptown Jazz & Blues Festival Mr. Freeman presented to the Board and recommended approval of an Event Street Closure Request for the Uptown Jazz & Blues Festival to be held on August 24, 2013 from 5:00pm-12:00midnight. President Henriott stated that the Certificate of Liability Insurance will be submitted and that the request is approved pending the receipt of the insurance. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Event Street Closure Request-TAP at TAF President Henriott presented to the Board and recommended approval of an Event Street Closure Request for TAP at TAF to be held on May 4, 2013 from 10:00am-7:00pm located at 638 North Street. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Proclamation-American Red Cross Month 2013 The Mayor read the following Proclamation: AMERICAN RED CROSS MONTH 2013 March is American Red Cross Month - a special time to recognize and thank our heroes – those who volunteer, donate blood, take life-saving courses or provide financial donations to support an organization whose mission is to help those in need. We would like to remember those who help all of us here in Tippecanoe County by giving their time to help their neighbor, and thank our heroes – our volunteers, blood donors, class takers and financial supporters who help us assist those in need. Board of Public Works and Safety March 6, 2013 Page 4 In Tippecanoe County, the Red Cross works tirelessly through its 4 employees and over 200 volunteers to help when disaster strikes, when someone needs life-saving blood, or the comfort of a helping hand. It provides 24-hour support to members of the military, veterans and their families, and provides training in CPR, aquatics safety, and first aid. Across the country, the American Red Cross responds to nearly 70,000 disasters a year. It provides some 400,000 services to military members, veterans and civilians, collects and distributes about 40 percent of the nation’s blood supply and trains more than seven million people in first aid, water safety and other life-saving skills every year. Our community depends on the American Red Cross, which relies on donations of time, money and blood to fulfill its humanitarian mission. Despite these challenging economic times, the American Red Cross continues to offer help and comfort to those in need. NOW, THEREFORE, I, Mayor Tony Roswarski, Mayor of Lafayette, by virtue of the authority vested in me by the Constitution and laws of Lafayette and Indiana, do hereby proclaim March 2013 as American Red Cross Month. I encourage all Americans to support this organization and its noble humanitarian mission. IN WITNESS WHEREOF, I have hereunto set my hand this 5th day of March, in the year of our Lord two thousand thirteen, and of the Lafayette, IN. Jennifer Edwards, Development Director with the Red Cross, thanked the Mayor for reading the proclamation. Mrs. Edwards stated that the Hero’s Campaign has stated and has a goal of $80,000.00 to support the local services that are provided to the community. Mrs. Edwards encouraged the citizens of Lafayette to support the local Red Cross. Grievance Hearing President Henriott stated that the Grievance Hearing will be held in the Board of Works room at 9:30a.m.. Time: 9:14 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. Ordinance Violations Bureau From the Office of the Engineer: 1st Letter Summary (166 issued) 2nd Letter Summary (0 issued) and Ticket Summary (46 issued) from the Ordinance Violations Bureau for the month of February 2013. Board of Public Works and Safety March 6, 2013 Page 5