Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES October 29, 2013 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, October 29, 2013 at 9:00 a.m. in the Common Council Chambers. Members present were: Cindy Murray, Norm Childress, Gary Henriott, Dawn Ross and Ron Shriner Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Shriner moved for approval of the minutes from the October 22, 2013 regular meeting. Mrs. Ross seconded. Passed. NEW BUSINESS Information Technology Recommendation for Award-Enterprise Resource Planning System Andy Milam, Information Technology Director, presented to the Board and recommended approval of a Recommendation for Award for the Enterprise Resource Planning System with Tyler Technologies Munis Solution. Mr. Milam updated the Board on the details of the process for selected the best vendor. The City of Lafayette hosted New World Systems and Tyler Technologies for product demonstrations and site visit to other cities to see the product in everyday use. Mr. Milam stated that Tyler Technologies rated the highest among software features, functionality, support, cost and company reputation. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Engineering Certificate of Completion-Glen Acres Universal Access Ramp Installation Project, Phase II Beth Fizel, Engineering, presented to the Board and recommended approval of a Certificate of Completion, Final Waiver of Lien and Guarantee for Glen Acres Universal Access Ramp Installation Project Phase II with Dixon Construction. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Change Order #1-Union Street Resurfacing Project Jenny Leshney, Public Works Director, presented to the Board and recommended approval of Change Order #1 for the Union Street Resurfacing Project for an increase in the amount of $2,800.00 which brings the revised contract amount to $852,315.91. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety October 29, 2013 Page 2 Change Order #5-North Street Reconstruction/Base Bid 9th Street to Erie Mrs. Leshney presented to the Board and recommended approval of Change Order #5 for North Street Reconstruction for Base Bid 9th Street to Erie in a decrease in the amount of $(12,100.00) for adjustments for bricks which brings the new contract price to $980,691.80. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Change Order #5-North Street Reconstruction/Bid Alternate 7th Street-9th Street Mrs. Leshney presented to the Board and recommended approval of Change Order #5 for North Street Reconstruction for Bid Alternate 7th Street-9th Street in a decrease in then amount of $(10,400.00) for adjustments for bricks which brings the new contract price to $787,568.37. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Economic Development Amendment #1-Shelter Plus Care Contract Adam Murphy, Economic Development, presented to the Board and recommended approval of Amendment #1 for the Shelter Plus Care Contract for a decrease in the amount of $246.00. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Contract-5th Street Phase I Tree/Paver Project, City Hall Tree Replacement Project and Downtown Kiosk Installation Margy Deverall, Economic Development, presented to the Board and recommended approval of a Contract for 5th Street Phase I for Tree/Paver Project, City Hall Tree Replacement Project and Downtown Kiosk Installation with Curbmasters Inc. in the amount of $23,067.50. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $2,595,767.05. President Henriott asked if there were any further questions other than the ones that were asked and answered in caucus. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Time: 9:16 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. Board of Public Works and Safety October 29, 2013 Page 3