Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES November 5, 2013 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, November 5, 2013 at 9:00 a.m. in the Common Council Chambers. Members present were: Cindy Murray, Norm Childress and Dawn Ross. Absent: Gary Henriott and Ron Shriner Ed Chosnek, City Attorney, was also present. Mrs. Murray called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Ross moved for approval of the minutes from the October 29, 2013 regular meeting. Mr. Childress seconded. Passed. NEW BUSINESS Engineering LPA Contract-Riehle Plaza Pedestrian Bridge Ramp Construction Beth Fizel, Engineering, presented to the Board and recommended approval of an LPA Contract for the Riehle Plaza Bridge Ramp Construction with H. Stewart Kline & Associates. The contract is for the design of the two ADA accessible ramps located at both ends of the John T. Myers Bridge. The contract separates out the work due to the Federal Transit Administration funds and the remainder of the work on the bridge is being paid for by Federal Highway funds. Stewart Kline stated that the contract is for the second phase of the work being done at Riehle Plaza and John T. Myers Bridge crossing. The ramps will allow ADA access from Riehle Plaza up to the railroad overpass bridge and then from the railroad overpass bridge back down to the John T. Myers Bridge deck. Mr. Kline stated that the contract will also include work on the waterfall fountain located at the base of the stairs to the bridge. Mrs. Murray stated that approval of this contract is subject to receiving the workman’s compensation policy. Mr. Childress moved for approval. Mrs. Ross seconded. Passed . Change Order #3-Durkees Run Interceptor & Earl Avenue Phase II Guaranteed Savings Contract Jenny Leshney, Public Works Director, presented to the Board and recommended approval of Change Order #3 for the Durkees Run Interceptor & Earl Avenue Phase II Guaranteed Savings Contract in the amount of $875,050.00 which brings the revised contract amount to $10,990,380.00. The change order encompasses 1,048 linear feet of 84 –inch reinforced concrete pipe, 1,328 linear feet of 96-inch reinforced concrete pipe and 16 linear feet of 108-inch reinforced concrete pipe for Phase II C. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Board of Public Works and Safety November 5, 2013 Page 2 Change Order #6-North Street Reconstruction/Base Bid 9th Street to Erie Mrs. Leshney presented to the Board and recommended approval of Change Order #6 for the North Street Reconstruction/Base Bid 9th Street to Erie in a decrease in the amount of $1,644.07 which brings the new contract price to $979,047.73. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Change Order #6-North Street Reconstruction/Bid Alternate #1 7th Street to 9th Street Mrs. Leshney presented to the Board and recommended approval of Change Order #6 for the North Street Reconstruction/Bid Alternate #1 7th Street to 9th Street in an increase in the amount of $1,600.00 which brings the new contract amount to $789,168.37. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Certificate of Completion-North Street Reconstruction Phase I Mrs. Leshney presented to the Board and recommended approval of a Certificate of Completion for North Street Reconstruction Phase I with the final contract amount of $1,768,216.10. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Purchasing Declaration of Worthless Property-Information Technology Rick Morrissey, Purchasing Manager, presented to the Board and recommended approval of a Declaration of Worthless Property for Information Technology that includes the following items: Type Model Manufacturer Serial Switch SISPM1040-182D-LRT Transition Networks 54060C111700049 PC Optiplex 755 Dell 9MDCJH1 Monitor 1708FPt Dell 7738001650P0A Hard Disk 160 GB Western Digital WD-WX70A59P1945 Mr. Morrissey stated that the items are not functional and have no value. The items will be donated to Winski eRecycling for disposal. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $2,311,974.61. Mrs. Murray asked if there were any further questions other than the ones that were asked and answered in caucus. Mr. Childress moved for approval. Mrs. Ross seconded. Passed MISCELLANEOUS Special Event Request-Donat Wedding Reception Mrs. Murray presented to the Board and recommended approval of a Special Event Request for the Donat Wedding Reception to be held on November 24, 2013 from 12noon to 8:00pm at the Big 4 Depot Community Room. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety November 5, 2013 Page 3 Special Event Request-Veteran’s Day ceremony Mrs. Murray presented to the Board and recommended approval of a Special Event Request for the Veteran’s Day Ceremony to be held on November 11, 2013 from 10:00am-12noon at Riehle Plaza and the Big 4 Depot Community Room. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Special Event Request-Pearl Harbor Day Mrs. Murray presented to the Board and recommended approval of a Special Event Request for Pearl Harbor Day to be held on December 7, 2013 from 9:00am-1:00pm on the John T. Myer Bridge. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Special Event Request-Lafayette Bank & Trust Chili Luncheon Mrs. Murray presented to the Board and recommended approval of Special Event Request for the Lafayette Bank & Trust Chili Luncheon to be held on November 6, 2013 from 8:00am-3:00pm at Riehle Plaza and the Big 4 Depot Community Room. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Special Event Request-Dickens of a Christmas Mrs. Murray presented to the Board and recommended approval of a Special Event Request for Dickens of a Christmas to be held on December 7, 2013 from 9:00am-7:00pm at Riehle Plaza and the Big 4 Depot Community Room. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Proclamation-Pancreatic Cancer Awareness Month The Mayor read the following proclamation: Pancreatic Cancer Awareness Month Whereas Pancreatic Cancer is a devastating disease affecting more than 45,220 Americans per year and that 38,460 will die within the first year; Whereas Pancreatic Cancer has moved from the fourth leading cancer causing death, to the second cause of death by 2020; Whereas Pancreatic Cancer has no early warning signs or simple detection tests and; Whereas Pancreatic Cancer has only a 5% to 6% five-year survival rate and; Whereas We wish for those living with Pancreatic Cancer to have a better quality life during their care and; Whereas We remember those who have died from this disease who were personally known to us and honoring their memory and; Whereas We encourage the scientific community to find better means to detect, treat, and eventually cure Pancreatic Cancer; THEREFORE In the interest of better public understanding, scientific advancement, and the Public Good, we therefore proclaim November 2013 as Pancreatic Cancer Awareness Month in the city of Lafayette, Indiana. Cathy Ferguson thanked the Mayor and the Board for their support. Mrs. Ferguson stated that the cause needs more awareness, money to help find a cure for the cancer and early detection. Board of Public Works and Safety November 5, 2013 Page 4 Special Recognition-Jule’ Collins Mayor Roswarski recognized Jule’ Collins with a plaque for 40 years of service with the City of Lafayette. Ms. Collins thanked everyone and stated that working with everyone in her office both past and present has been fun. Retirement Announcement of K-9 Officer Tico Chief Flannelly requested the official retirement of K-9 Officer Tico. Tico has been in service with the Police Department since 2006 with his handler, Officer Albert Demello, the entire time. Captain Dale stated the accomplishments regarding Tico’s service record and presented Officer Demello with a plaque for his service with Tico. Time: 9:19 a.m. BOARD OF PUBLIC WORKS AND SAFETY Cindy Murray s/s President Pro-Tem ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. Ordinance Violations Bureau From the Office of the Engineer: 1st Letter Summary (350 issued) 2nd Letter Summary (3 issued) and Ticket Summary (81 issued) from the Ordinance Violations Bureau for the month of October 2013. Board of Public Works and Safety November 5, 2013 Page 5