Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES December 3, 2013 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, December 3, 2013 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Norm Childress, Dawn Ross and Ron Shriner Ed Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the November 26, 2013 regular meeting. Mrs. Murray seconded. Passed. NEW BUSINESS Engineering Amendment #3-State Road 38 Sidewalk Project Jenny Leshney, Public Works Director, presented to the Board and recommended approval of Amendment #3 for the State Road 38 Sidewalk Project. The amendment is in the amount of $5,000.00 and is for engineering services related to field work that was done during the construction of the project. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Certificate of Completion, Final Waiver of Lien and Guarantee-2012 CDBG Sidewalk Replacement Project/Hedgewood Base Bid Mrs. Leshney presented to the Board and recommended approval of the Certificate of Completion, Final Waiver of Lien and Guarantee for the 2012 CDBG Sidewalk Replacement Project for Hedgewood Base Bid. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Certificate of Completion, Final Waiver of Lien and Guarantee-2012 CDBG Sidewalk Replacement Project/Hedgewood Supplement #1 Mrs. Leshney presented to the Board and recommended approval of the Certificate of Completion, Final Waiver of Lien and Guarantee 2012 CDBG Sidewalk Replacement Project for Hedgewood Supplement #1. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Change Order #1-Union Street Drainage Project Dave Griffee, Assistant Engineer, presented to the Board and recommended approval of Change Order #1 for the Union Street Drainage Project. The change order is for unforeseen utility conflicts and other conditions in the field. The change order is in the amount of $39,638.75 which brings the revised contract Board of Public Works and Safety December 3, 2013 Page 2 amount to $869,856.95. The completion date for the project changed from November 30, 2013 to December 21, 2013. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Purchasing 2014 Fuel Contract Renewal with Newton Oil Rick Morrissey, Purchasing Manager, presented to the Board and recommended approval of the 2013 Fuel Contract Renewal with Newton Oil for the 2014. The “adder” and “freight” pricing will remain constant and that the rack pricing will escalate/deescalate according to the market during the course of the contract renewal for calendar year 2014. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $2,259,644.74. President Henriott asked if there were any further questions other than the ones that were asked and answered in caucus. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed Time: 9:08 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk Ordinance Violations Bureau From the Office of the Engineer: 1st Letter Summary (303 issued) 2nd Letter Summary (9 issued) and Ticket Summary (41 issued) from the Ordinance Violations Bureau for the month of November 2013. Board of Public Works and Safety December 3, 2013 Page 3 *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office.