Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES August 12, 2014 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, August 12, 2014 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Norm Childress and Dawn Ross. Absent: Ron Shriner Ed Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the August 5, 2014 regular meeting. Mrs. Murray seconded. Passed. NEW BUSINESS Engineering Supplemental Agreement#2-Sagamore Parkway Reconstruction, Phase 2 Jenny Leshney, Public Works Director, presented to the Board and recommended approval of Supplemental Agreement #2 for the Sagamore Parkway Reconstruction Phase 2 in the amount of $96,900.00. The supplement is related to land acquisition and all things associated with land acquisition for 13 parcels with appraising, buying, right-of-way management and right-of-way services. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Change Order #3-Union Street Drainage Project Mrs. Leshney presented to the Board and recommended approval of Change Order #3 for the Union Street Drainage Project in the amount of $14,786.84 for additional aggregate with yard inlet adjustments. Mrs. Murray moved for approval. Mrs. Ross seconded. Passed. Certificate of Completion-Union Street Drainage Project Mrs. Leshney presented to the Board and recommended approval of a Certificate of Completion for the Union Street Drainage Project with the final contract amount being $887,441.14 with the warranty period beginning on August 8, 2014. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Purchasing Declaration of Surplus/Worthless Property (List 6)-Fleet Maintenance Rick Morrissey, Purchasing Manager, presented to the Board and recommended approval of a Declaration of Surplus/Worthless Property (List 6) for Fleet Maintenance. Mr. Morrissey stated that the list is a Board of Public Works and Safety August 12, 2014 Page 2 continuation of the clean-up in inventory previously addressed. Items that can be turned in for scrap as surplus property will be taken to Oscar Winski for disposal. The remaining items will be deemed worthless property and disregarded. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Declaration of Surplus/Worthless Property (List 7)-Fleet Maintenance Mr. Morrissey presented to the Board and recommended approval of a Declaration of Surplus/Worthless Property (List 7) for Fleet Maintenance. Mr. Morrissey stated that the list is a continuation of the clean-up in inventory previously addressed. Items that can be turned in for scrap as surplus property will be taken to Oscar Winski for disposal. The remaining items will be deemed worthless property and disregarded. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Community Development Conflict of Interest Disclosure Statement-Mayor Roswarski Aimee Jacobsen, Community Development Director, presented to the Board a Conflict of Interest Disclosure Statement for Mayor Roswarski. Mrs. Jacobsen read the following: CONFLICT OF INTEREST DISCLOSURE PURSUANT TO 24 CFR § 570.611 Pursuant to the requirements of 24 CFR 570.611, the following conflict of interest is disclosed: 1. The 2014 CDBG Sidewalk Program includes the replacement of sidewalks on Maple Street between 19th and 20th Street. 2. Tony Roswarski is the Mayor of the City of Lafayette. 3. Tony Roswarski, together with his wife Tonya, own real estate at 1906 Maple Street which is within the 2014 CDBG Sidewalk Program area. After taking into account the condition of the sidewalk, the owner participation fee will be assessed on 80 square feet of sidewalk that was determined to be in bad condition. 4. Tony Roswarski, together with his wife Tonya, own real estate at 1910 Maple Street which is within the 2014 CDBG Sidewalk Program Area. After taking into account the condition of the sidewalk, the owner participation fee will be assessed on 110 square feet of sidewalk. This real estate has been sold on contract and pursuant to the terms of the contract, the contract buyer is responsible for all maintenance, repairs and assessments and will pay any owner participation cost. 5. The City’s total cost for sidewalk replacement is $5.65 per square foot. The City cost to replace 80 square feet of sidewalk at 1906 Maple Street is $452.00. Mayor Roswarski will pay the total city cost of $452.00 to replace the sidewalk that was in bad condition. 6. Tony Roswarski did not request Maple Street be included in the 2014 CDBG Sidewalk Program. The request came from other property owners and was reviewed and recommended for inclusion by the City of Lafayette Engineering Department. 7. 24 CFR 570.611 requires the public disclosure of Tony Roswarski’s conflict of interest. 8. The Community Development Department will submit this disclosure and request for exception to HUD. Mayor Roswarski stated that he will be paying for the sidewalk improvements himself and not taking any of the city’s participation, zero money from HUD and the CDBG for the property at 1906 Maple Street. Board of Public Works and Safety August 12, 2014 Page 3 CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $2,466,724.84. President Henriott asked if there were any further questions and there were none. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Time: 9:11 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. Board of Public Works and Safety August 12, 2014 Page 4