Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES December 16, 2014 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, December 16, 2014 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Norm Childress, Dawn Ross and Ron Shriner Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the December 9, 2014 regular meeting. Mrs. Ross seconded. Passed. QUOTE OPENING Durkees Run Interceptor Project Phase 4 This being the time set to open quotes for the Durkees Run Interceptor Project Phase 4, the following quotes were received and opened: Bowen Engineering Indianapolis, Indiana Quote: $ 4,637,000.00 Mrs. Murray moved to take the quotes under advisement for further review. Mr. Childress seconded. Passed. NEW BUSINESS Engineering Contract with TBird Design for Rome Drive Reconstruction Project Jenny Leshney, Public Works Director, presented to the Board and recommended approval of a Contract with TBird Design for the Rome Drive Reconstruction Project. The contract is for engineering and construction inspection in the amount of $196,000.00. This is also for full pavement reconstruction, subgrade treatment, segment of trail and completion of sidewalks. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. Addendum #1 for Road Maintenance Agreement for Veteran’s Memorial Parkway Board of Public Works and Safety December 16, 2014 Page 2 Mrs. Leshney presented to the Board and recommended approval of Addendum #1 for the Road Maintenance Agreement for Veteran’s Memorial Parkway. This is a correction to Exhibit A for the road segment in the county. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Community Development Agreement between Lafayette Housing Consortium and Wabash Center 2014-2015 20 N. 27th Street Aimee Jacobsen, Community Development Director, presented to the Board and recommended approval of an Agreement between the Lafayette Housing Consortium and Wabash Center 2014-2015 20 N. 27th Street. This is a new ADA compliant, energy efficient, single family homes for rent to clients. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Agreement between Lafayette Housing Consortium and Wabash Center 2014-2015 24 N. 27th Street Mrs. Jacobsen presented to the Board and recommended approval of an Agreement between the Lafayette Housing Consortium and Wabash Center 2014-2015 24 N. 27th Street. This is a new ADA compliant, energy efficient, single family homes for rent to clients. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Agreement between Lafayette Housing Consortium and Wabash Center 2014-2015 302 N. 25th Street Mrs. Jacobsen presented to the Board and recommended approval of an Agreement between the Lafayette Housing Consortium and Wabash Center 2014-2015 302 N. 25th Street. This is a new ADA compliant, energy efficient, single family homes for rent to clients. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Amendment #1-Agreement between Lafayette Housing Consortium and Faith Community Development Corporation 2013-2014 Project #1-1001 North 7th Street Mrs. Jacobsen presented to the Board and recommended approval of Amendment #1 for the Agreement between the Lafayette Housing Consortium and Faith Community Development Corporation 2013-2014 Project #1-1001 North 7th Street. This is an amendment provides an extension of time to complete the sale to an eligible homebuyer. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Amendment #1-Agreement between Lafayette Housing Consortium and Habitat for Humanity 2012-2013 Project #1-2016 North 17th Street Mrs. Jacobsen presented to the Board and recommended approval of Amendment #1 for the Agreement between the Lafayette Housing Consortium and Habitat for Humanity 2012-2013 Project #1-2016 North 17th Street. This amendment provides an extension of time to close the project and process the final paperwork through March 2015. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. Amendment #3-Agreement between Lafayette Housing Consortium and Habitat for Humanity 2011-2012 Building for Hope Mrs. Jacobsen presented to the Board and recommended approval of Amendment #3 for the Agreement between the Lafayette Housing Consortium and Habitat for Humanity 2011-2012 Building for Hope. This Board of Public Works and Safety December 16, 2014 Page 3 amendment extends the completion date to January 31, 2015. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Water Pollution Control Significant Industrial User Permit for Rea Magnet Wire Co Brian Beeler, Water Pollution Control, presented to the Board and recommended approval of a Significant Industrial User Permit for Rea Magnet Wire. This is a 4 year permit and permitted through the pre- treatment program. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Significant Industrial User Permit for Tate & Lyle (North Plant) Mr. Beeler presented to the Board and recommended approval of a Significant Industrial User Permit for Tate & Lyle (North Plant). This is a 4 year permit and permitted through the pre-treatment program. Mrs. Murray moved for approval. Mrs. Ross seconded. Passed. Information Technology Agreement with Civic Plus Andy Milam, IT Director, presented to the Board and recommended approval of an Agreement with Civic Plus for website partnership with the City of Lafayette. Mr. Milam stated that this agreement is for new website design, navigation, mobile friendly website, and mobile application for smart phones, facility reservation component, agenda center, community portal component and webhosting. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Controller 2015 Utility Budgets for Water Works and Water Pollution Control Mike Jones, Controller, presented to the Board and recommended approval of the 2015 Utility Budgets for Water Works and Water Pollution Control. Mr. Jones explained the zero based budget model versus a baseline model methodology to the Board. All employees will receive a 2% salary increase with PERF; the state retirement fund increased the mandatory contribution per employee from 11.0% to 11.2%. The health insurance rates increased only 3.7%. Mr. Jones presented the Water Works Utility budget for 2015 is in the amount of $8,600,250.00 which reflects an increase of $155,000.00 or 1.84% over the budget. Mr. Jones presented the WPCD Utility budget for 2015 is in the amount of $30,770,795.00.The overall budget for Water Pollution control (WPCD) increased $541,940.00 which is a change of 1.79%. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Mr. Jones and Brad Talley, Water Pollution Control Superintendent, answered questions from the Board. Discussion ensued. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $6,789,867.60. Mr. Childress asked a question on Page 18 regarding the Jefferson High School Academy. Mr. Jones stated that that line item is for the Jeff Fire School. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Board of Public Works and Safety December 16, 2014 Page 4 ANNOUNCEMENTS President Henriott stated that this is the last meeting of the year. Time: 9:30 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s st Mindy Miller, 1 Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office.