Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES February 17, 2015 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, February 17, 2015 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Norm Childress, Dawn Ross and Ron Shriner Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the February 10, 2015 regular meeting. Mr. Shriner seconded. Passed. BIDS UNDER ADVISEMENT Sodium Hypochlorite, Sodium Bisulfite & Hydrochloric Acid President Henriott stated that this item will remain under advisement. BID OPENING Non Walk-In Rescue Apparatus This being the time set to open bids for the Non Walk-In Rescue Apparatus, the following bids were received and opened: Fire Service, Inc. St. John, Indiana Base Bid Option 1: $685,501.00 Base Bid Option 2: $658,812.00 Sentinel Emergency Solutions/Rosenbauer Freeburg, Illinois Base Bid: $636,954.00 Hoosier Fire Valparaiso, Indiana Base Bid: $647,980.00 Board of Public Works and Safety February 17, 2015 Page 2 Global Emergency Products/Pierce Manufacturing, Inc. Whitestown, Indiana Base Bid: $697,800.00 Mrs. Murray moved to take the bids under advisement for further review. Mrs. Ross seconded. Passed. NEW BUSINESS Engineering Permission to Advertise-Old Romney Road Reconstruction Jenny Leshney, Public Works Director, presented to the Board and recommended approval of a Permission to Advertise the Old Romney Road Reconstruction Project. The bid opening will be on March 10, 2015 and will be advertised on February 20 & 27, 2015. The construction should start late March/early April 2015.Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Acceptance for Maintenance-Roberts Ridge Subdivision, Phase 2 Bob Foley, Engineering, presented to the Board and recommended approval of an Acceptance for Maintenance of Roberts Ridge Subdivision Phase 2 with Fairfield Contractors. There is a 3-year maintenance bond in the amount of $25,141.60. The As-Built drawings have been approved and all testing has been completed. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Legal Counsel Resolution 01-2015 A Resolution Accepting the Assignment of Certain Tax Sale Certificates for Tippecanoe County Jacque Chosnek presented to the Board and recommended approval of Resolution 01-2015 A Resolution Accepting the Assignment of Certain Tax Sale Certificates of Tippecanoe County. These are properties that did not sell at the tax sale that took place in September 2014. The City of Lafayette has an interest in these properties either because they have structures that need to be demolished or have previously demolished a structure on the property. Tippecanoe County has agreed to assign the tax sale certificates to those properties for the City of Lafayette. The City of Lafayette then has to go through the statutory process of notifying the property owners and other interested parties. If the property taxes are not redeemed in 120 days, the City of Lafayette can petition for ownership of the property. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Economic Development Permission to Advertise-Exterior Wayfinding Signage: Fabrication and Installation Dennis Carson, Economic Development Director, presented to the Board and recommended approval of a Permission to Advertise the Exterior Wayfinding Signage: Fabrication and Installation Project. This project will be a signage system for navigation for pedestrians and also people in vehicles starting at South Street & I65 and continuing in and around the downtown area so people can better navigate to reach their destination. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety February 17, 2015 Page 3 Purchasing Declaration of Worthless Property-Police Department Rick Morrissey, Purchasing Manager, presented to the Board and recommended approval of a Declaration of Worthless Property for the Police Department for 4 legal-size metal file cabinets and a card file. Once declared worthless the items will be taken to Oscar Winski to be disposed of. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Community Development Professional Services Contract-Cornerstone Grants Management Aimee Jacobsen, Community Development Director, presented to the Board and recommended approval of a Professional Services Contract with Cornerstone Grants Management for consulting services to assist Community Development staff with labor standards, administration and reporting for the Lafayette Transitional Housing Center Singles Rehab HOME project. The total cost for the city is a fixed fee of $5,000.00 to be paid out on a percentage basis as the project is completed. Mrs. Ross moved for approval. Mrs. Murray seconded. Passed. Water Pollution Control Notice to Proceed-Durkees Run Interceptor Project Phase 4 Brad Talley, Water Pollution Control Superintendent, presented to the Board and recommended approval of a Notice to Proceed for the Durkees Run Interceptor Project Phase 4. This project is comprised of the rehabilitation of over 9,000 feet of 36-inch to 48-inch sewer and the assessment and rehabilitation of the associated manholes. The Guaranteed Maximum Price for this contract is $4,637,000.00. The notice to proceed begins February 16, 2015 with substantial completion by August 31, 2015 and final completion by October 31, 2015. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $1,268,723.06. President Henriott asked if there were any further questions and there were none. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Time: 9:12 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk Board of Public Works and Safety February 17, 2015 Page 4 *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office.