Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES May 26, 2015 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, May 26, 2015 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Norm Childress, Dawn Ross and Ron Shriner. Edward Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Ross moved for approval of the minutes from the May 19, 2015 regular meeting. Mrs. Murray seconded. Passed. BIDS UNDER ADVISEMENT Plaza and Interior Renovation for the Big Four Depot President Henriott stated that this item will remain under advisement. NEW BUSINESS Engineering Permission to Advertise-All Structure Demolition for 1412 Morton, 1704 Wabash Ave, 113 Walnut, 1821 N. 16th, 1408 S. 19th, 424 Central and 1325 Central Jenny Leshney, Public Works Director, presented to the Board and recommended approval of a Permission to Advertise the All Structure Demolition for 1412 Morton, 1704 Wabash Ave, 113 Walnut, 1821 N. 16th, 1408 S. 19th, 424 Central and 1325 Central Street. Mrs. Leshney stated that bids will be open on June 23, 2015. These are all structures that were approved for demolition through the Lafayette Hearing Authority. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Community Development Release of Mortgage-1612 N. 16th Street Aimee Jacobsen, Community Development Director, presented to the Board and recommended approval of a Release of Mortgage for 1612 N. 16th Street for Samuel Callender. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Board of Public Works and Safety May 26, 2015 Page 2 Release of Covenant for Deed Restrictions-1612 N. 16th Street Mrs. Jacobsen presented to the Board and recommended approval of a Release of Covenant for Deed Restrictions for 1612 N. 16th Street. Mrs. Jacobsen noted that the address was wrong on the document and should reflect the correct address of 1612 not 1621. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Agreement for Construction Services with Shrewsberry & Associates Mrs. Jacobsen requested that this item be tabled until revisions are made with the consultant. Mr. Shriner moved to table this item. Mr. Childress seconded. Tabled. Agreement for Engineering Services with Shrewsberry & Associates Mrs. Jacobsen presented to the Board and recommended approval of an Agreement for Engineering Services with Shrewsberry & Associates for the 2015 CDBG Sidewalk Project in the amount of $33,400.00. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Purchasing Declaration of Surplus Property-Information Technology Rick Morrissey, Purchasing Manager, presented to the Board and recommended approval of a Declaration of Surplus Property for a list of equipment of computers and monitors that are no longer in service and have been replaced with upgrades. Mr. Morrissey stated that once declared as surplus some of the monitors will be donated to Greater Lafayette Commerce and the remaining items will be donated to non- profit organizations. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Economic Development Contract with Butler, Fairman & Seufert for the Comprehensive Bicycle and Pedestrian Plan Margy Deverall, Economic Development, presented to the Board and recommended approval of a Contract with Butler, Fairman & Seufert for the Comprehensive Bicycle and Pedestrian Plan. The plan will cover the Indiana State Health Department Grant that they received for $20,000.00 and the City of Lafayette will add the $20,000.00 match for a total of $40,000.00. The work that will be done under this contract will be in addition to the work already being done under the original plan. This contract plan has additional services, displays and graphics that will be at public meetings. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $940,052.89. Mr. Shriner asked if there were any further questions and there were none. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety May 26, 2015 Page 3 MISCELLANEOUS Special Event Request-D-K Construction for Masonry Repairs and Window Replacement President Henriott presented to the Board and recommended approval of a Special Event Request for D-K Construction to do Masonry Repairs and Window Replacement at 226 N. 6th Street from May 27-June 27, 2015. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Taxi Cab Permits Chief Flannelly, Police Department, presented to the Board and recommended approval of Taxi Cab Permits for Amanda L. Johnson, Ross Peter English and Timothy Nicholas Stecyk. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Time: 9:09 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. Board of Public Works and Safety May 26, 2015 Page 4