Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES June 16, 2015 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, June 16, 2015 at 9:00 a.m. in the Common Council Chambers. Members present were: Cindy Murray, Norm Childress, Dawn Ross and Ron Shriner. Absent: Gary Henriott Jacque Chosnek, 1st Deputy City Attorney, was also present. Mrs. Murray called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the June 9, 2015 regular meeting. Mrs. Ross seconded. Passed. BIDS UNDER ADVISEMENT Winterset Drive Reconstruction Project Mrs. Murray stated that this item will remain under advisement. OLD BUSINESS Agreement for Construction Services with Shrewsberry & Associates (Tabled 05/26/2015) Mr. Childress moved to remove this item from the Table. Mr. Shriner seconded. Removed. Mrs. Jacobsen, Community Development Director, presented to the Board and recommended approval of a revised Agreement for Construction Services with Shrewsbury & Associates in the amount not to exceed of $24,852.00. The agreement will cover several sidewalk projects under the CDBG Funds. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. NEW BUSINESS Community Development Release of Mortgage-112 Washington Street Mrs. Jacobsen presented to the Board and recommended approval of a Release of Mortgage for 112 Washington Street for Sara Cicholski. The period of affordability has expired. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Release of Covenant for Deed Restrictions-112 Washington Street Mrs. Jacobsen presented to the Board and recommended approval of a Release of Covenant for Deed Restrictions for 112 Washington Street. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety June 16, 2015 Page 2 Release of Mortgage-1310 Oak Mrs. Jacobsen presented to the Board and recommended approval of a Release of Mortgage for 1310 Oak for Hyon Wilson. The loan has been paid off and all the terms have been met. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Release of Covenant for Deed Restrictions-1310 Oak Mrs. Jacobsen presented to the Board and recommended approval for a Release of Covenant for Deed Restrictions for 1310 Oak. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Shelter Plus Care Contract Adam Murphy, Community Development, presented to the Board and recommended approval of the Shelter Plus Care Contract between the City of Lafayette and Indiana Housing and Community Development Authority (IHCDA). Mr. Murphy gave a short presentation to the Board regarding the program benefits and approval process. This contract will provide continuance of rental assistance for 20 persons who are certified as chronically homeless with a co-existing disability, such as mental illness, substance and/or HIV/AIDS. The contract is in the amount of $146,160.00 in rental assistance for the next year with additional administrative funding of $7,983.00. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. Water Pollution Control Contract with Greeley & Hansen for the Greenbush Street Sewer Extension Project Brad Talley, Water Pollution Control Superintendent, presented to the Board and recommended approval for a Contract with Greely & Hansen for the Greenbush Street Sewer Extension Project. This project will be part of the City’s CSO Long Term Control Plan and will help localized street flooding issues when it is put into service. Once the sewer is installed the city will coordinate with the Greenbush Street Road Improvement Project engineers. The sewer will remain inactive until other CSO Long Term Control Plan projects are complete. The contract takes the project from the general design phase through construction office services and record drawings. The contract is in the amount not to exceed $306,800.00. Tim Healy, Greeley & Hansen Representative explained the project details to the Board and answered questions. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Purchasing Declaration of Surplus Property-Police Various Departments Rick Morrissey, Purchasing Manager, presented to the Board and recommended approval of a Declaration of Surplus Property for the Police Department for various departments. The following include the surplus property: iPhone 4 8GB Black DNPK1KZUDP0N AT&T iPhone 4 16GB Black 7R041BV0A4S AT&T iPhone 4 16GB Black RJ112SG0A4S AT&T iPhone 6 64GB Space F2LNF0E8G5QJ Verizon Plus Gray iPhone 5s 16GB Black C38KLJ9DFH19 AT&T Board of Public Works and Safety June 16, 2015 Page 3 iPhone 4 8GB Black DNRK3HSPDP0N AT&T iPhone 5s 16GB Space F2LLT3ASFNJJ Verizon Gray Mr. Morrissey stated that once these items are declared surplus they will be sold to an organization in the secondary market. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $2,210,216.09. President Henriott asked if there were any further questions and there were none. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. MISCELLANEOUS Special Event Request-Newtone 5K Run/Walk Mrs. Murray presented to the Board and recommended approval of a Special Event Request for the Newtone 5k Run/Walk to be held on July 4, 2015 from 7:30am to 11:00am at Munger Park. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Special Event Request-Boiler Bridge Bash Mrs. Murray presented to the Board and recommended approval of a Special Event Request for the Boiler Bridge Bash to be held on August 20, 2015 from 4:00pm-11:00pm on Main Street from 6th to 9th Streets. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Special Event Request-Uptown Jazz & Blues Festival Mrs. Murray presented to the Board and recommended approval of a Special Event Request for the Uptown Jazz & Blues Festival to be held on August 22, 2015 from 5:00am(8/22)-5:00am(8/23) in downtown Lafayette. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Special Event Request-Dancing in the Streets Mrs. Murray presented to the Board and recommended approval of a Special Event Request for Dancing in the Streets to be held on July 17-19th, 2015 from 8:00am-11:00pm in downtown Lafayette. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Special Event Request-Gordon/Crowe Wedding Mrs. Murray presented to the Board and recommended approval of a Special Event request for the Gordon/Crowe Wedding to be held on July 4th from 2:00pm-2:00am on Colfax Street from N 18th to N 19th Streets. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Time: 9:19 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President Board of Public Works and Safety June 16, 2015 Page 4 ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. Board of Public Works and Safety June 16, 2015 Page 5