Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES April 5, 2016 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, April 5, 2016 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Ron Shriner, Dawn Ross and Norm Childress. Ed Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the March 29, 2016 regular meeting. Mrs. Murray seconded. Passed. BIDS UNDER ADVISEMENT Beckenham Trail President Henriott stated that this item will remain under advisement. OLD BUSINESS Recommendation for Award- Old Romney Road Street Tree Planting Project Jenny Leshney, Public Works Director, presented to the Board and recommended approval of a Recommendation for Award for the Old Romney Road Street Tree Planting Project with Garden Art in the amount of $18,441.00. Mrs. Leshney asked the Board to remove the two (2) attachments to the cover letter because they are incorrect. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. Contract-Old Romney Road Street Tree Planting Project (Tabled 3/22/2016) Mr. Shriner moved to remove this item from the Table. Mrs. Ross seconded. Removed. President Henriott requested that the Board substitutes the completed/actual contract for the incomplete contract that was in the packet. Mrs. Leshney presented to the Board and recommended approval of a contract for the Old Romney Road Street Tree Planting Project with Garden Art with $18,441.00. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Notice to Proceed- Old Romney Road Street Tree Planting Project Mrs. Leshney presented to the Board and recommended approval of a Notice to Proceed for the Old Romney Road Street Tree Planting Project. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety April 5, 2016 Page 2 CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $352,121.10. President Henriott asked if there were any further questions and there were none. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. MISCELLANEOUS Special Event Request-South Oakland Neighborhood Block Party President Henriott presented to the Board and recommended approval of a Special Event Request for the South Oakland Neighborhood Block Party to be held on June 5, 2016 from 12:30pm-3:30pm on Butler Street between S. 23 and S. 24th Streets. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Special Event Request-Bisontennial President Henriott stated that this item be tabled until the “Good Neighbor” has been sent out to the neighbors. Special Event Request-Citizen’s Band Concerts President Henriott presented to the Board and recommended approval of a Special Event Request for the Citizen’s Band Concerts to be held from May-September at Riehle Plaza at 7:30pm. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Taxi Cab Permit Police Chief Pat Flannelly presented to the Board and recommended approval of a Taxi Cab Permit for Tami Reed. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. ANNOUNCMENTS Engineering Excellence Award-Durkee's Run Interceptor & Earl Avenue Reconstruction Project Brad Talley, Water Pollution Control Superintendent, announced that on March 3, 2016 the City of Lafayette’s Durkees Run Interceptor and Earl Avenue Reconstruction Project earned an Engineering Excellence Award from the American Council of Engineering Companies (ACEC). The Engineering Excellence Awards are presented annually by the ACEC to recognize engineering achievements, which demonstrate the highest degree of merit and ingenuity. The City of Lafayette and Butler Fairman and Seifert were presented a Merit Award for the project. A Merit Award is presented for projects that deserve special recognition for engineering excellence that meet the needs of the client and benefit the public welfare. The project is described as an innovative design solution and superior contract methods allowed the City of Lafayette to divert stormwater from the WWTP, improve drainage and roadway conditions, and manage stormwater sustainability, all while enhancing the community. As part of a multi-phased Guaranteed Savings Contract, over 2 miles of storm sewer, in diameters ranging up to 108 inches, were constructed to provide separation of combined sewers and allow for over 100 million gallons of stormwater to be diverted annually from the City’s WWTP. A Stormwater Park that includes multi- functional stormwater elements that benefits stormwater management, education and promotes social Board of Public Works and Safety April 5, 2016 Page 3 activity and interaction was included as a sustainable community asset to be enjoyed by the students of Lafayette Jefferson High School and the general public. Mayor Roswarski thanked Mr. Talley, BF&S, Bowen Engineering and the Board for their hard work and support on the project. DEPARTMENTAL UPDATES Street/Sanitation Department Dan Crowell, Street Commissioner, gave the following update on the following topics:  Sanitation-Recycling ramped up  Fleet Maintenance-How many pieces of equipment that’s been worked on  Facilities buildings  Street Dept-Importance  Meth Lab training  Sanitation-Helping citizen Fire Department Fire Chief Richard Doyle gave the following update: Service Contacts: In 2015 the department made 12,035 service contacts in the City of Lafayette. 256 of those contacts were fire related, 1,635 were non-fire related, 5,515 were EMS related runs, and 4,629 were building inspections. Each year our run numbers continue to increase. There has been an increase of 1,364 emergency calls from 2012 to 2015. Changes from 2014: Fire related run have been reduced by 65. Non-Fire related responses have increased by 187. EMS responses have increased by 1420. Inspections have increased by 534. Promotions; In 2015 the department promoted 4 people: Jeff Hauser to Lieutenant, Randy Evans to Asst. Chief of Special Operations, Toby Frost to Captain, and Robert McCord to Lieutenant. New Firefighters: The department also hired 6 new firefighters: Ben Bumgarner, Lee Booth, Grant Davidson, David Rose, Chris Smith, Chris Terrell Special Operations: The Lafayette Fire Department maintains 3 special operation teams, The Water Rescue Team, that response to any water rescues in the City of Lafayette and Tippecanoe County. The Hazardous Material Response Team, they respond to any hazardous spill on the roadway, industrial complex and also can respond to assist our neighboring communities. The Technical Rescue Team that would respond to a trench emergency, high angle rope rescue emergency, structural collapse, and confined space emergencies. The LFD Special Operation Team is one of only two groups available in the State of Indiana that can provide the level of emergency response that we are capable of. The State of Indiana has called upon our teams for state deployments several times over the past few years. Fire Prevention Education: Board of Public Works and Safety April 5, 2016 Page 4 Over the past 20 years the Lafayette Fire Department has taken fire prevention education and especially educating our children in fire safety very seriously. We have educated some 100,000 children in the greater Lafayette area over the past 20 years. Each year a talented group of volunteers from all ranks come together to entertain and educate 5,000 school children. “This is not their day job”. They sing dance and act their way through the show to make sure that we can prevent children from being injured in a fire situation. Fire Code Enforcement: One of the most important roles we have is to prevent fires from happening, and our fire code enforcement personnel serve a vital role in preventing fires from starting. They perform annual inspection, new construction inspection for code compliance, and review new construction plans. As you all know, the volume of new construction in the Lafayette area has continued to increase putting more and more of a demand on our code enforcement personnel. They have done a great job keeping up with the cities growth. The total number of inspections has increased by 13% over 2014 totals and a 52% increase over 2012 Totals. Training: Our training division located just north of SIA continues to be one of the busiest places in the department. Responsible for training all 143 firefighters with their required fire, EMS, Hazardous Material, and leadership training, each year this division puts our new recruits through a 16 week recruit school. There are very few departments in the state who have the talent or time to have this type of training program. And that’s not all that this division has on their plate. The Jefferson High School Fire and Rescue Academy is also located at the LFD training division. Over the past 3 year some 15 to 20 students get to live out their dream of becoming a Lafayette firefighter. We have been ranked as one of the best academies in the state, ranking ourselves against other academies that have been in existence for 20 years or more. At a state competition that is held every year, the Lafayette students have scored first overall for the past two years and are planning to repeat their success in late April. ISO Improvement: In 2015 the Lafayette Fire Department’s ISO rating improved from a 3 to a 2. This is a significant improvement considering that 48,754 fire departments in the United States are evaluated and only 1060 departments have received a 2 classification. ISO evaluated not only the fire department but they also evaluate the water system in our city and the emergency communication system. The fire department receives 50%, water department receives 40% and emergency communication system receives 10% of the evaluation. That means that not only do the citizens of Lafayette have a great fire department but they also have a great water department and emergency communication system. This rating will have a direct cost saving to our citizens in the price of their home and business insurance. Personnel: The 143 firefighter that are on the job each day in Lafayette are some of the most dedicated and loyal people that I know. Each day they respond to emergencies that may be vary from simple to emergencies that will live with them forever. Each one of those responses takes a toll on them physically and more importantly emotionally. In 2016 the department, will begin to look at different ways that we can provide care to our personnel so that those calls do not prevent them from finishing their career or creating problems at home. The calls that our personnel make are changing each day. What we did 30 years ago has dramatically changed from what our personnel are doing today. The personnel of the Lafayette Fire Department will continue to perform at a very high level and we are proud to serve the citizens of Lafayette. Chief Doyle answered questions from the Board. Time: 9:24 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President Board of Public Works and Safety April 5, 2016 Page 5 ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. Board of Public Works and Safety April 5, 2016 Page 6