Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES June 7, 2016 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, June 7, 2016 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Dawn Ross, Ron Shriner and Norm Childress. Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Murray moved for approval of the minutes from the May 31, 2016 regular meeting. Mrs. Ross seconded. Passed. BIDS UNDER ADVISEMENT Columbia Parking Garage Renovations President Henriott stated that this item will remain under advisement. NEW BUSINESS Engineering Permission to Advertise-Structure Demolition 608 S. 4th Street Jenny Leshney, Public Works Director, presented to the Board and recommended approval of a Permission to Advertise the Structure Demolition at 608 S. 4th Street. This structure was affirmed for demolition by the Lafayette Housing Authority. The bid opening is scheduled for June 28, 2016. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Economic Development Change Order #1-Long Center Renovations Electrical Contract with Huston Electric Dennis Carson, Economic Development Director, presented to the Board and recommended approval of Change Order #1 for the Long Center Renovations Electrical Contract with Huston Electric. Mr. Carson stated that this change order reflects a change in conditions to address some telecommunications wiring. The change order is an increase in the amount of $33,845.00 which brings the revised contract to $167,534.00. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety June 7, 2016 Page 2 Water Pollution Control Contract Extension with Merrell Brothers Brad Talley, Water Pollution Control Superintendent, presented to the Board and recommended approval of a Contract Extension with Merrell Brothers. Mr. Talley stated this is a 48 month extension for liquid land application for bio solids. This contract is a mutually agreed upon extension with the current hauling and application rate of $28.41 per 1000 gallons along with a fuel surcharge of $.005 per gallon. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $1,219,930.08. President Henriott asked if there were any further questions and there were none. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. MISCELLANEOUS Special Event Request-9th Street Hill Box Parade President Henriott presented to the Board and recommended approval of a Special Event Request for the 9th Street Hill Box Parade to be held on June 25, 2016 from 10:00am-12:00pm on 9th Street Hill. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Special Event Request-5K Run/Walk Club NewTone Alex Lugar, Club NewTone Representative, presented to the Board and recommended approval of a Special Event Request for the 5K Run/Walk for Club NewTone to be held on July 4, 2016 from 8:00am- 10:30am. Mrs. Murray moved for approval. Mrs. Ross seconded. Passed. DEPARTMENTAL UPDATE Police Department Police Chief, Patrick Flannelly, stated that the full version of this update is available on the Lafayette Police Website. Chief Flannelly gave a short update on topics that include Community Outreach & Social Media, Crime Prevention Unit, D.A.R.E Program, Junior Police Academy, Citizen’s Academy, V.I.P.S. Program, Police Training Center, Victim Advocate Program, College Intern Program, Police Take-Home Car Program Expansion, Personnel Turnover/Recruitment, Calls for Service/Communications Center Statistics, Alarm Reduction Effort and how the police force is meeting today’s challenges. Discussion ensued. Time: 9:28 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Sue Scott s/s Sue Scott, Deputy Clerk Board of Public Works and Safety June 7, 2016 Page 3 Minutes written by Mindy Miller, 1st Deputy Clerk 5-29-2016 thru 6-4-2016 Weekly Permit Report: PERMIT APP # LOCATION COST ISSUED DESC OF WORK LINE 1 NAME 1 2415 SAGAMORE 4805 PARKWAY SOUTH $ 125,000.00 06/03/16 DICK'S SPORTING GOODS INTERIOR REMODEL SIMON PROPERTY GROUP LP 5203 2115 MAIN $ 10,000.00 06/03/16 FIRE RESTORATION IN A 3 UNIT BLDG T HUBER RENTALS LLC NEW SEWER/WATER LINE, BUILD 98' WALL, HUFFORD INTERNATIONAL GROUP 5339 3600 SR 38 E $ 12,000.00 05/31/16 EMERGENCY/EXIT LIGHTS LLC NEW SEWER/WATER LINE, BUILD 98' WALL, HUFFORD INTERNATIONAL GROUP 5339 3600 SR 38 E 05/31/16 EMERGENCY/EXIT LIGHTS LLC 5318 867 LIVERPOOL COURT $ 3,000.00 06/02/16 RESIDENTIAL - NEW SHED TICEN JEFFREY M SUSAN 414 NORTH 25TH NEW SINGLE FAMILY RESIDENCE - LOT #1 5575 STREET $ 90,000.00 06/03/16 KNIGHT'S ADDITION TIMBERSTONE DEVELOPMENT LLC 414 NORTH 25TH NEW SINGLE FAMILY RESIDENCE - LOT #1 5575 STREET 06/03/16 KNIGHT'S ADDITION TIMBERSTONE DEVELOPMENT LLC 414 NORTH 25TH NEW SINGLE FAMILY RESIDENCE - LOT #1 5575 STREET 06/03/16 KNIGHT'S ADDITION TIMBERSTONE DEVELOPMENT LLC 414 NORTH 25TH NEW SINGLE FAMILY RESIDENCE - LOT #1 5575 STREET 06/03/16 KNIGHT'S ADDITION TIMBERSTONE DEVELOPMENT LLC 401 NORTH 24TH NEW SINGLE FAMILY RESIDENCE - LOT #5 5579 STREET $ 120,000.00 06/03/16 KNIGHT'S ADDITION TIMBERSTONE DEVELOPMENT LLC 401 NORTH 24TH NEW SINGLE FAMILY RESIDENCE - LOT #5 5579 STREET 06/03/16 KNIGHT'S ADDITION TIMBERSTONE DEVELOPMENT LLC 401 NORTH 24TH NEW SINGLE FAMILY RESIDENCE - LOT #5 5579 STREET 06/03/16 KNIGHT'S ADDITION TIMBERSTONE DEVELOPMENT LLC COMMERCIAL - ICHIBAN'S REMOVING WOOD 5693 2 SOUTH 4TH STREET 05/31/16 DECK & PERGOLA S&L ICHIBAN INVESTMENT LLC 3865 DAVID SITE WORK FOR DRIVEWAY ENTRANCE LOT 6 4084 HOWARTH 06/01/16 PARK 350 HIS CONSTRUCTORS INC GREGORY HAZEL LUELLA & JAMES 5581 1609 CASON $ 2,500.00 05/31/16 RESIDENTIAL SERVICE UPGRADE 100 AMP A 1219 CINCINNATI $ 5815 STREET 500.00 06/03/16 RESIDENTIAL REWIRE COLE HARRY A 5724 4104 SCORIA STREET 06/01/16 LOT 278 - 5/8" DOMESTIC TAP & SEWER TAP WEA DEVELOPMENT LLC 5724 4104 SCORIA STREET 06/01/16 LOT 278 - 5/8" DOMESTIC TAP & SEWER TAP WEA DEVELOPMENT LLC 4090 STONES LOT 277 - SEWER TAP AND 5/8" DOMESTIC 5731 CROSSING 06/01/16 WATER TAP WEA DEVELOPMENT LLC 4090 STONES LOT 277 - SEWER TAP AND 5/8" DOMESTIC 5731 CROSSING 06/01/16 WATER TAP WEA DEVELOPMENT LLC LOT 279 - SEWER AND 5/8" DOMESTIC WATER 5734 4118 SCORIA COURT 06/01/16 TAP WEA DEVELOPMENT LLC LOT 279 - SEWER AND 5/8" DOMESTIC WATER 5734 4118 SCORIA COURT 06/01/16 TAP WEA DEVELOPMENT LLC LOT 344 - SEWER TAP AND 5/8" DOMESTIC 5735 4037 SCORIA STREET 06/01/16 WATER TAP WEA DEVELOPMENT LLC LOT 344 - SEWER TAP AND 5/8" DOMESTIC 5735 4037 SCORIA STREET 06/01/16 WATER TAP WEA DEVELOPMENT LLC 5828 894 FARRIER PLACE 06/03/16 WATER & SEWER TAPS FOR NEW RESIDENCE TIMBERSTONE DEVELOPMENT LLC 5828 894 FARRIER PLACE 06/03/16 WATER & SEWER TAPS FOR NEW RESIDENCE TIMBERSTONE DEVELOPMENT LLC 1816 THOMPSON WORKING ON WATER LINE BETWEEN SIDEWALK 5741 STREET 06/03/16 & CURB GEORGE JOE B & TAMRA D 5792 3117 CEDAR LANE 06/02/16 REMOVING CURB AT APPROACH KELLY GARY L & CINDY 5827 1914 PERDUE 06/03/16 REPLACE SIDEWALK STAFFORD ROBERT G PENNY S 5736 3000 MAIN 06/01/16 DELIVERY TO WABASH NATIONAL 6-2-2016 WABASH NATIONAL LP 3231 HENDRICKSON 5727 LANE 06/01/16 CLEAN OUT AND LATERAL REPAIR STRICKLER JOHN P NANCY L 5372 3314 SOUTH $ 1,475.00 06/03/16 Aviators Lafayette CASSIDA CAROLE K DE JA VU - PARKING LOT SALE 6/2/2016- FIRST ASSEMBLY COMMUNITY 5799 2844 OLD US 231 S 06/03/16 6/22/2016 PROPERTIES LLC