Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES June 14, 2016 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, June 14, 2016 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Dawn Ross and Norm Childress. Absent: Ron Shriner Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the June 7, 2016 regular meeting. Mrs. Ross seconded. Passed. QUOTE OPENING RFP Guaranteed Energy Savings for Brown Street Combined Sewer and Greenbush CSO Tank Projects This being the time set to open quotes for the RFP Guaranteed Energy Savings for Brown Street Combined Sewer and Greenbush CSO Tank Projects, the following quotes were received and opened: Kokosing Industrial and Bowen Engineering. Mr. Childress moved to take the quotes under advisement for further review. Mrs. Ross seconded. Passed. BIDS UNDER ADVISEMENT Columbia Parking Garage Renovations President Henriott stated that this item will remain under advisement. NEW BUSINESS Engineering Change Order #1-Traffic Signalization at VMP and Fastline Drive Jenny Leshney, Public Works Director, presented to the Board and recommended approval of a Change Order #1 for the Traffic Signalization at VMP and Fastline Drive. The change order is an increase in the amount of $5,580.70 for an additional signal head and the markings associated with that. The change order also reflects a decrease in the amount of $1,181.00 for quantity adjustments. The total change order is in the amount of $4,399.70 which brings the revised contract amount to $117,508.70. Mrs. Ross moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety June 14, 2016 Page 2 Certificate of Completion-Traffic Signalization at VMP and Fastline Drive Mrs. Leshney presented to the Board and recommended approval of a Certificate of Completion for the Traffic Signalization at VMP and Fastline Drive. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Lafayette Housing Authority Agreement between the Lafayette Housing Consortium and Habitat for Humanity 2015-2016 Project #3- Old 231 South Valerie Oakley, Project Manager, presented to the Board and recommended approval of an Agreement between the Lafayette Housing Consortium and Habitat for Humanity 2015-2016 Project #3-Old 231 South. The agreement is in the amount of $38,000.00 for the construction at 3660 Old 231 South. Mrs. Murray moved for approval. Mrs. Ross seconded. Passed. Release of Covenant for Deed Restrictions-132 Wise Mrs. Oakley presented to the Board and recommended approval of a Release of Covenant for Deed Restrictions for 132 Wise Street. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Release of Mortgage-1010 S. 2nd Street Mrs. Oakley presented to the Board and recommended approval of a Release of Mortgage for 1010 S. 2nd Street. Mrs. Ross moved for approval. Mrs. Murray seconded. Passed. Release of Covenant for Deed Restrictions-1010 S. 2nd Street Mrs. Oakley presented to the Board and recommended approval of a Release of Covenant for Deed Restrictions for 1010 S. 2nd Street. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $4,424,468.55. President Henriott asked if there were any further questions and there were none. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. MISCELLANEOUS Special Event Request-Hunger Hike President Henriott presented to the Board and recommended approval of a Special Event Request for the Hunger Hike to be held on September 18, 2016 from 12:00noon-3:30pm at Riehle Plaza and the John T. Myers Bridge. Mrs. Ross moved for approval. Mrs. Murray seconded. Passed. Time: 9:07 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President Board of Public Works and Safety June 14, 2016 Page 3 ATTEST: Sue Scott s/s Sue Scott, Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk 6-5-2016 thru 6-11-2016 Weekly Permit Report: APP PERMIT # LOCATION VALUE ISSUED DESC OF WORK LINE 1 NAME 1 $ SOUTHWIRE- 268 SQ FT STEEL STRUCTURE 4804 3400 UNION 200,000.00 06/06/16 TO HOUSE COOLING TOWER MP BAKER ELECTRIC INC $ INSTALLING FREESTANDING CEDAR PERGOLA 5589 210 MAIN STREET 7,000.00 06/06/16 AT STAR CITY WALTER CORNELIUS/ROOF RECOVERY $ PAINT BOOTH INSTALLATION AT DEL REAL 5326 3816 SR 38 E 12,000.00 06/10/16 AUTO SALES ELECTRIC SOLUTIONS $ COMMERCIAL REMODEL FOR LANDMARK 5334 2205 SEQUOYA DRIVE 8,500.00 06/07/16 CHURCH OUTREACH CENTER MP BAKER ELECTRIC 635 SOUTH EARL $ 5469 AVENUE SUITE D-2 5,000.00 06/09/16 CITATION HOMES OFFICE REMODEL JOSH B LETSON 580 NORTH 36TH $ BUILD 2 HOUR FIRE WALL BETWEEN SUITE D 5776 STREET SUITE D 10,000.00 06/10/16 & SUITE C SIMON CONSTRUCTION $ 707 3834 GRACE LN 6,750,000.00 06/08/16 RESIDENCE INN BY MARRIOTT ARCHITECTURAL GROUP III 707 3834 GRACE LN 06/08/16 RESIDENCE INN BY MARRIOTT ARCHITECTURAL GROUP III 707 3834 GRACE LN 06/08/16 RESIDENCE INN BY MARRIOTT ARCHITECTURAL GROUP III 707 3834 GRACE LN 06/08/16 RESIDENCE INN BY MARRIOTT ARCHITECTURAL GROUP III 707 3834 GRACE LN 06/08/16 RESIDENCE INN BY MARRIOTT ARCHITECTURAL GROUP III 707 3834 GRACE LN 06/08/16 RESIDENCE INN BY MARRIOTT ARCHITECTURAL GROUP III 707 3834 GRACE LN 06/08/16 RESIDENCE INN BY MARRIOTT ARCHITECTURAL GROUP III 707 3834 GRACE LN 06/08/16 RESIDENCE INN BY MARRIOTT ARCHITECTURAL GROUP III 707 3834 GRACE LN 06/08/16 RESIDENCE INN BY MARRIOTT ARCHITECTURAL GROUP III $ REPAIR AND REPLACE EXISTING PLUMBING LAWRENCE, KELLIE J & HAAS THOMAS 5463 1830 MEHARRY 2,000.00 06/06/16 AND ELECTRICAL E $ 5586 1621 WATERSTONE 25,000.00 06/06/16 RESIDENTIAL REMODEL OF MASTER BATH CRAIG WAGONER ELECTRIC $ RESIDENTIAL-INSTALLING NEW ROOF 5670 116 EAST 300 S 5,000.00 06/06/16 TRUSSES & RAISING SIDE WALLS LUTTRELL MARK $ RESIDENTIAL - LAYING BRICK ON FRONT NAVARRETE-VIVERO FRANCO & 5773 3721 AMHERST DRIVE 3,000.00 06/10/16 WITH A FOOTER SANCHEZ-CAMPUZ 3931 AUSTRIAN $ 5753 COURT 75,000.00 06/08/16 NEW SINGLE FAMILY RESIDENCE PRECISION ELECTRIC & BLDG 3931 AUSTRIAN 5753 COURT 06/08/16 NEW SINGLE FAMILY RESIDENCE PRECISION ELECTRIC & BLDG 3931 AUSTRIAN 5753 COURT 06/08/16 NEW SINGLE FAMILY RESIDENCE PRECISION ELECTRIC & BLDG 3931 AUSTRIAN 5753 COURT 06/08/16 NEW SINGLE FAMILY RESIDENCE PRECISION ELECTRIC & BLDG 3540 SR 38 E SUITE MAMMAW'S SWEET SHOP - INTERIOR WALL 5471 701 06/09/16 DEMO FUTURE WASH SINK NORFLEET BUILDERS INC HAWTHORNE CROSSING DEVELOPMENT - 5933 S 550 E 06/07/16 SITE ONLY HAWTHORNE HOLDINGS LLC HAWTHORNE CROSSING DEVELOPMENT - 5933 S 550 E 06/07/16 SITE ONLY HAWTHORNE HOLDINGS LLC HAWTHORNE CROSSING DEVELOPMENT - 5933 S 550 E 06/07/16 SITE ONLY HAWTHORNE HOLDINGS LLC HAWTHORNE CROSSING DEVELOPMENT - 5933 S 550 E 06/07/16 SITE ONLY HAWTHORNE HOLDINGS LLC NEW COMMERCIAL BLDG/HOTEL - HOME 2 5937 3838 GRACE LANE 06/07/16 SUITES HILLTOP FARMS EXCAVATING, INC. Board of Public Works and Safety June 14, 2016 Page 4 6074 523 MAIN STREET 06/10/16 SEWER TAP - NO FEE MURPHY DENNIS M $ 3322 1514 SOUTH - 06/08/16 RESIDENTIAL ELECTRIC UPGRADE ACTION ELECTRIC LLC $ 3552 42 VERNON 3,000.00 06/07/16 ELECTRICAL UPGRADE PRECISION ELECTRIC & BLDG 2512 SOUTH 18TH $ 5495 STREET - 06/07/16 RESIDENTIAL ELECTRIC REWIRE DAVID FLORA 2569 LAFAYETTE $ 5740 DRIVE - 06/09/16 RESIDENTIAL ELECTRIC RE-WIRE MP BAKER ELECTRIC $ 5803 1805 FERRY STREET - 06/08/16 PRE-INSPECTION ACTION ELECTRIC LLC $ 5947 506 ROMIG STREET 200.00 06/08/16 100 AMP UPGRADE TERRY MARY ANN L / E MARY E BRAY 4614 BLACKSTONE LOT 170 - DOMESTIC WATER TAP AND 5879 COURT 06/06/16 SEWER TAP SOUTH 18TH LLC 4614 BLACKSTONE LOT 170 - DOMESTIC WATER TAP AND 5879 COURT 06/06/16 SEWER TAP SOUTH 18TH LLC REPLACE DRIVE APPROACH & CURB AT MICHAEL CALHOON/MICHAEL 5810 1004 SURREY LANE 06/06/16 RESIDENCE CALHOON REPLACING DAMAGED/SUNKEN SIDEWALK 5914 2514 OSWEGO LANE 06/06/16 AND APPROACH MARINO GAETA REPLACING SIDEWALK DUE TO REPLACING 5924 2001 ELMWOOD 06/07/16 WATER LINE DW ANDERSON PLUMBING LLC INSTALLATION OF COMMUNICATIONS LINE 5967 2136S BECK 06/09/16 BY DIRECTIONAL BORING BASELINE NXC LLC INSTALLATION OF COMMUNICATIONS LINE 5967 2136S BECK 06/09/16 BY DIRECTIONAL BORING BASELINE NXC LLC INSTALLATION OF COMMUNICATIONS LINE 5967 2136S BECK 06/09/16 BY DIRECTIONAL BORING BASELINE NXC LLC INSTALLATION OF COMMUNICATIONS LINE 5969 115 ELSTON ROAD 06/09/16 BY DIRECTIONAL BORING BASELINE NXC LLC INSTALLATION OF COMMUNICATIONS LINE 5969 115 ELSTON ROAD 06/09/16 BY DIRECTIONAL BORING BASELINE NXC LLC INSTALLATION OF COMMUNICATIONS LINE 5969 115 ELSTON ROAD 06/09/16 BY DIRECTIONAL BORING BASELINE NXC LLC 1108 SOUTH 18TH 5979 STREET 06/09/16 NEW APPROACH AND SIDEWALK AMERICAN PAVING & ASPHALT INC 6037 201 MAIN STREET 06/10/16 FIBER OPTIC CABLE PLACEMENT BASELINE NXC LLC 1012 NORTH 6TH REPLACE SIDEWALK 5X6 AREA DUE TO AMERICAN RESIDENTIAL ARS RESCUE 6040 STREET 06/09/16 WATER LEAK REPAIR ROOTER 405 SAGAMORE GEOTECH ENGINEERING EVAL FOR SAG 6081 PARKWAY SOUTH 06/10/16 PKWY PHASE III EARTH EXPLORATION 2500 CASON-OLD 5998 SUNNYSIDE STREET 06/09/16 RELOCATING GAS SERVICE VECTREN ENERGY 6068 2300 CASON STREET 06/10/16 REPLACING FRONTIER CABLES FRONTIER COMMUNICATIONS 608 SOUTH 4TH NO FEE CITY PROJECT - RETIRE GAS SERVICE 6083 STREET 06/10/16 FOR DEMO VECTREN ENERGY 5923 1307 SUNSET 06/07/16 REPAIR EXISTING LATERAL-FRONT YARD DIG MOODY DAVID W & SUSAN W 3431 FAIRFIELD $ 5920 COURT 19,200.00 06/09/16 Gerber Collision & Glass ZANIK CORPORATION $ Mark's Mattress Outlet to Mark's Fireworks 5928 3400 TEAL ROAD 3,000.00 06/07/16 Outlet PRITCHARD SHARON K $ Marks's Fireworks Outlet to Mark's Mattress 5934 3400 TEAL ROAD 3,000.00 06/07/16 Outlet PRITCHARD SHARON K DEFOUW EVENT SIGN 6/7/16 - 6/25/16 482 320 SAGAMORE S 06/07/16 PARTS & SERVICE OPEN DEFOUW CHEVROLET 1921 VETERANS CENTIER BANK - CHECKING ACCOUNT 5926 MEMORIAL 06/06/16 PROMOTION CENTIER BANK