Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES December 20, 2016 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, December 20, 2016 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Norm Childress and Dawn Ross. Absent: Ron Shriner Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the December 13, 2016 regular meeting. Mrs. Ross seconded. Passed. ELECTION OF PRESIDENT Mrs. Murray moved to nominate Gary Henriott as the 2017 Board of Works President. Mr. Childress seconded. Motion Carried. Mr. Henriott abstained. OLD BUSINESS Water Tower Lease Agreement with GTE Mobilnet of Indiana (Tabled 12/6/2016)-Revised Mr. Childress moved to remove this item from the Table. Mrs. Ross seconded. Removed. Kerry Smith, Water Works Superintendent, presented to the Board and recommended approval of the Water Tower Lease Agreement with GTE Mobilnet of Indiana to locate equipment on the water tower at the Tippecanoe County Fairgrounds. This is a 25 year contract divided into five different payment schedules. Mrs. Murray moved for approval. Mrs. Ross seconded. Passed. NEW BUSINESS Engineering Change Order #1-2016 Fall Right of Way Planting Project Jenny Leshney, Public Works Director, presented to the Board and recommended approval of Change Order #1 for the 2016 Fall Right of Way Planting Project. The change order is an increase in the amount of $3,310.47 which brings the revised contract amount to $75,192.62. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety December 20, 2016 Page 2 Certificate of Completion-2016 Fall Right of Way Planting Project Mrs. Leshney presented to the Board and recommended approval of a Certificate of Completion for the 2016 Fall Right of Way Planting Project. The warranty period begins December 12, 2016. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Lafayette Housing Authority Agreement between Lafayette Housing Consortium and New Chauncey Housing Inc. 2015- Project #1- Riverton Valerie Oakley, Project Manager, presented to the Board and recommended approval of an Agreement between Lafayette Housing Consortium and New Chauncey Housing Inc 2015- Project #1-Riverton. The agreement is in the amount of $75,000.00 of HOME Funds. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Agreement between Lafayette Housing Consortium and Faith Community Development Corp. CHDO Operating Funds Agreement 2016-2017 Mrs. Oakley presented to the Board and recommended approval of an Agreement between Lafayette Housing Consortium and Faith Community Development Corp. CHDO Operating Funds Agreement 2016-2017 in the amount of $15,810.00. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Agreement between Lafayette Housing Consortium and New Chauncey Housing Inc. CHDO Operating Funds Agreement 2016-2017 Mrs. Oakley presented to the Board and recommended approval of an Agreement between Lafayette Housing Consortium and New Chauncey Housing Inc. CHDO Operating Funds Agreement 2016-2017 in the amount of $15,810.00. Mrs. Murray moved for approval. Mrs. Ross seconded. Passed. Release of Covenant for Deed Restrictions-119 Kinkaid, Lafayette Indiana Mrs. Oakley presented to the Board and recommended approval of a Release of Covenant for Deed Restrictions for 119 Kinkaid in Lafayette Indiana. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Release of Mortgage-1915 Pierce Street, Lafayette Indiana Mrs. Oakley presented to the Board and recommended approval of a Release of Mortgage for 1915 Pierce Street in Lafayette Indiana. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Purchasing Declaration of Worthless Property-Fleet Maintenance Rick Morrissey, Purchasing Manager, presented to the Board and recommended approval of a Declaration of Worthless Property for Fleet Maintenance for a 2005 Lodal Evo Combo 1L9AZ6AB45K006838. The vehicle is out of service and the cost to repair exceeds its value. Once declared as worthless the truck will Board of Public Works and Safety December 20, 2016 Page 3 be disposed of as scrap at Oscar Winski’s. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. CLAIMS Tim Clary, Deputy Controller, presented for Board approval, Claims in the amount of $6,425,706.39. Mr. Childress asked about Page 12 in regards to Purdy Concrete payment. Mr. Clary stated that he would look into it for him. President Henriott asked if there were any further questions and there were none. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. ANNOUNCEMENTS Mayor Roswarski thanked the Department Heads, employees and elected officials for their hard work each and every day. The Mayor thanked the Board for another great year and appreciates their time on the Board. President Henriott wished everyone a Merry Christmas and Happy Holiday’s. President Henriott stated that this has been a big year and that it is a privilege to serve in this position. Time: 9:12 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Sue Scott s/s Sue Scott, Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375