Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES March 28, 2017 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, March 28, 2017 at 9:00 a.m. in the Common Council Chambers. Members present were: Cindy Murray, Norm Childress, Ron Shriner and Dawn Ross. Absent: Gary Henriott Jacque Chosnek, 1st Deputy City Attorney, was also present. Mrs. Murray called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the March 21, 2017 regular meeting. Mrs. Ross seconded. Passed. BID OPENING City Hall Chiller Installation This being the time set to open bids for the City Hall Chiller Installation, the following bids were received and opened: North Mechanical Contracting Indianapolis, Indiana Base Bid: $110,749.00 D.A. Dodd LLC Lafayette, Indiana Base Bid: $81,600.00 Quality Plumbing & Heating Bunker Hill, Indiana Base Bid: $135,000.00 Mrs. Ross moved to take the bids under advisement for further review. Mr. Childress seconded. Passed. Structure Demolition at 1105 & 1109 N. 18th Street This being the time set to open bids for the Structure Demolition at 1105 & 1109 N. 18th Street, the following bids were received and opened: Winstead Enterprises Lafayette, Indiana Base Bid: $26,284.00 Board of Public Works and Safety March 28, 2017 Page 2 Hack Excavating Lafayette, Indiana Base Bid: $28,775.00 R & W Contracting West Lafayette, Indiana Base Bid: $36,820.00 Mr. Shriner moved to take the bids under advisement for further review. Mr. Childress seconded. Passed. QUOTE OPENING Re-Quote 221 N. 4th Street Fire Service Line -No quotes were submitted. OLD BUSINESS Special Event Request-Jeff HS Grand March/After Prom Mrs. Murray stated that this item will remain tabled until next week. NEW BUSINESS Engineering Change Order #1-Wabash River Promenade (Edwards Rigdon) Jenny Leshney, Public Works Director, presented to the Board and recommended approval of Change Order #1 for Wabash River Promenade with Edwards Rigdon in the amount of $1,606.25. This change order is the 5% Construction Management Fee. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. Change Order #2-Wabash River Promenade (Edwards Rigdon) Mrs. Leshney presented to the Board and recommended approval of Change Order #2 for Wabash River Promenade with Edwards Rigdon in the amount of $3,702.87 which brings the revised contract amount to $145,309.12. This change order is the Construction Management Fee for WREC. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $1,019,477.35. Mrs. Murray asked if there were any further questions and there were none. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. MISCELLANEOUS Special Event Request-March for Science Board of Public Works and Safety March 28, 2017 Page 3 Mrs. Murray presented to the Board and recommended approval of a Special Event Request for March for Science to be held on April 22, 2017 from 12:00pm-4:00pm at Riehle Plaza and the John T. Myers Bridge. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Special Event Request-St. Boniface Living Way of the Cross Mrs. Murray presented to the Board and recommended approval of a Special Event Request for Living Way of the Cross to be held on April 14, 2017 from 10:30am-11:30am on North Street between 8th and 9th Streets. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed Special Event Request-South Oakland Neighborhood Block Party Mrs. Murray presented to the Board and recommended approval of a Special Event Request for South Oakland Neighborhood Block Party to be held on June 11, 2017 from 12:30pm-3:30pm on Butler Street between S. 23rd and S. 24th Streets. Mr. Shriner moved for approval. Mr. Childress seconded. Passed Special Event Request-Memorial Day Parade Tim Hilton, Veteran’s Council President, presented to the Board and recommended approval of a Special Event Request for Memorial Day Parade to be held on May 29, 2017 from 12:00pm-1:30pm in downtown Lafayette. Mr. Childress moved for approval. Mrs. Ross seconded. Passed Special Event Request-Farmers Market/Mini Markets Mrs. Murray presented to the Board and recommended approval of a Special Event Request for Farmers Market/Mini Markets to be held from April-October in downtown Lafayette. This request also includes Mini Markets. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed 2017 Spring Hydrant Flushing Schedule Ron Hurst, Water Works, announced to the Board that The Lafayette Water Works will begin flushing hydrants on Sunday, April 2, 2017 between the hours of 10pm and 6am, continuing each night with the exceptions of Friday and Saturday evenings, through Friday, April 14, 2017. Customers may experience some discolored water. If this occurs, let the cold-water tap run for a few minutes and it should clear up. If a problem continues, please call us at 807-1700 or 807-1100. Time: 9:12 a.m. BOARD OF PUBLIC WORKS AND SAFETY Cindy Murray s/s President Pro-Tem ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375