Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES May 9, 2017 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, May 9, 2017 at 9:00 a.m. in the Common Council Chambers. Members present were: Cindy Murray, Norm Childress, Dawn Ross and Ron Shriner. Absent: Gary Henriott Ed Chosnek, City Attorney, was also present. Mrs. Murray called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the May 2, 2017 regular meeting. Mrs. Ross seconded. Passed. OLD BUSINESS Request-TMTA’s Pianos for the Street (Tabled 5/2/2017) Mr. Shriner moved to remove this item from the Table. Mr. Childress seconded. Passed. Mrs. Murray presented to the Board and recommended approval of a Request for the TMTA’s Pianos for the Street to be held from June 2-19, 2017 in Downtown Lafayette. Caryl Matthews, Co-President for Tippecanoe Music Teachers Association, stated that they will be putting pianos in four (4) different locations in Downtown. Mrs. Matthews stated that this project was a success in 2014. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. NEW BUSINESS Engineering Recommendation for Award-Structure Demolition at 1105 & 1109 N. 18th Street Jenny Leshney, Public Works Director, presented to the Board and recommended approval of a Recommendation for Award for the Structure Demolition at 1105 & 1109 N. 18th Street with Winstead Enterprises in the amount of $26,284.00. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Contract- Structure Demolition at 1105 & 1109 N. 18th Street Mrs. Leshney presented to the Board and recommended approval of a Contract for the Structure Demolition at 1105 & 1109 N. 18th Street with Winstead Enterprises in the amount of $26,284.00. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Board of Public Works and Safety May 9, 2017 Page 2 Notice to Proceed- Structure Demolition at 1105 & 1109 N. 18th Street Mrs. Leshney presented to the Board and recommended approval of a Notice to Proceed for the Structure Demolition at 1105 & 1109 N. 18th Street. The notice to proceed is dated for May 14, 2017 because that is when the 60 day waiting period ends. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Recommendation for Award-2017 CDBG Curb, Sidewalk and Ramp Replacement Project Mrs. Leshney presented to the Board and recommended approval of a Recommendation for Award for the 2017 CDBG Curb, Sidewalk and Ramp Replacement Project with Dixon Construction in the amount of $245,298.00. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Contract-2017 CDBG Curb, Sidewalk and Ramp Replacement Project Mrs. Leshney presented to the Board and recommended approval of a Contract for the 2017 CDBG Curb, Sidewalk and Ramp Replacement Project with Dixon Construction in the amount of $245,298.00. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Notice to Proceed-2017 CDBG Curb, Sidewalk and Ramp Replacement Project Mrs. Leshney presented to the Board and recommended approval of a Notice to Proceed for the 2017 CDBG Curb, Sidewalk and Ramp Replacement Project that is dated today. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. LPA Agreement with INDOT and The City of Lafayette-Trail Along Twyckenham Mrs. Leshney presented to the Board and recommended approval of an LPA Agreement with INDOT for a Trail Along Twyckenham. This contract is for the construction/design work associated with the Twyckenham Trail between Old Romney Road and Old 231 on the south side of the road. The contract is in the amount of $248,000.00 and is an 80-20 match with the City’s 20% coming out of the Twyckenham TIF. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Economic Development CDBG Funding Agreeemnt-221 N. 4th Street Fire Service Line Dennis Carson, Economic Development Director, presented to the Board and recommended approval of the CDBG Funding Agreement for 221 N. 4th Street Fire Service Line in the amount of $50,000.00 with Pure Eatery. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Contract-221 N. 4th Street Fire Service Line Mr. Carson presented to the Board and recommended approval of a Contract for the 221 N. 4th Street Fire Service Line with Hamilton Creative Concrete in the amount of $55,560.00. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Board of Public Works and Safety May 9, 2017 Page 3 Notice to Proceed-221 N. 4th Street Fire Service Line Mr. Carson presented to the Board and recommended approval of a Notice to Proceed for the 221 N. 4th Street Fire Service Line dated May 17, 2017 with a completion date of June 13, 2017. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Purchasing Declaration of Surplus Property-Fleet Maintenance Rick Morrissey, Purchasing Manager, presented to the Board and recommended approval of a Declaration of Surplus Property for Fleet Maintenance for a #2591 2005 Lodal Evo Combo VIN#1L9AS6AB55K006867. Mr. Morrissey stated that the vehicle will be taken to Oscar Winski’s and sold as scrap. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $1,124,463.50. Mrs. Murray asked if there were any further questions and there were none. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. MISCELLANEOUS Special Event Request-Race for Kids 5K/10K Mrs. Murray presented to the Board and recommended approval of a Special Event Request for the Race for Kids 5K/10K to be held on June 3, 2017 from 7:30am-10:30am near St. Franciscan Hospital. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Time: 9:10 a.m. BOARD OF PUBLIC WORKS AND SAFETY Cindy Murray s/s President Pro-Tem ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375